96: How to Use a Holiday Mission Statement to Simplify the Season

The holiday season is here, and with it comes the hustle, bustle, and, let’s be honest, stress! In this episode, we’re flipping the script and bringing intentionality to your holiday planning with the power of a Holiday Mission Statement. Discover how this simple yet transformative tool can help you focus on what truly matters, reduce overwhelm, and create a season filled with joy and meaning. Whether you’re simplifying your celebrations or finding balance between tradition and new memories, this episode will inspire you to approach the holidays with clarity and purpose.

Find all of the links mentioned in this episode at https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • How to create a Holiday Mission Statement and why it matters
  • Practical steps to align your holiday plans with your values
  • Examples of mission statements to inspire your own unique approach

Mentioned in this Episode:

  • The 21 Days of Holiday Organizing Prompts Event (starting November 18th)
  • Tips for visualizing your ideal holiday using all five senses
  • How one family turned their mission statement into a lasting tradition

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review Transcript:

Stephanie [00:00:00]:
As we head into the holiday season, it's so easy to get swept up in the busyness, the planning, and and let's be honest, the stress. So today, I want to invite you to try something a little bit different, which is to create a holiday mission statement. If you're new to the podcast in our community, I'm so glad that you're here. Welcome. If you have been with us for a while, you know that this is something we do every year. But to take it a step further, not only do we create a holiday mission statement to help you get grounded and help you in your organizing journey long term, we add 21 days, total days of organizing prompts, which we share every day. And I'm going to give you the details for this year's activity. But even if you don't do the 21 days with us, which is completely free, it's something that I do every year to help you get organized, even if you don't do it this year, definitely do this part of the exercise, which is day 1, which is our first prompt and our first activity because this helps guide the rest of the holiday season and can allow you to get not just more organized, but find peace in the activities that you're doing, knowing that you planned it this way or that you have some kind of north star, some kind of guide.

Stephanie [00:01:19]:
So think of it as a way to get your intentions and ground yourself. Okay? So that's what this exercise is all about and in what truly matters to you and your loved ones. So come on and let's create our holiday mission statement for the year. Let's go. Welcome to the Organized and Productive podcast with The Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. So let's define what a holiday mission statement is for the purposes of all all of us being on the same page.

Stephanie [00:01:57]:
So for us, we define this holiday mission statement as a personal mantra or statement sentences for the season, capturing what you hope to experience. It's your gentle reminder to focus on what feels meaningful rather than what feels obligatory. So it's something that you will come back to throughout the weeks to ground you, to remind you of what the initial vision was for the holidays for you. Because I think sometimes we forget what initially we wanted to feel and smell and do because we get caught up with trends or pressure or guilt, or any of those, or many other feelings that don't align with what you are intending to do. So that is the the definition in in the exercise that we're doing today. So why should you have a holiday mission statement? Is it that life changing? Well, yes and no. It's not going to completely change your life in the way that if you didn't have one, it's a travesty. But if you're on an organizing journey, where you're trying to simplify, be more efficient, happier, be in the moment, not be so overwhelmed with stuff, virtual or personal physical stuff, then having a mission statement specific for big events of life like the holidays will help you get even more centered and encourage you to find a happy medium between going with your plan, you know, sticking to the plan.

Stephanie [00:03:37]:
Like, this is a plan, and I I have I I'm trying to simplify. Right? Okay. Great. But that doesn't mean you don't get to enjoy whatever is the joy of a like, in the holidays during the holidays, the joy of the season. I don't want you to miss out on living life because you're so strict on this simplifying journey. So that is why we have a holiday mission statement so that you can merge the 2. You can merge the joy of the season, the busy season, but but yet joyous and lovely for many of us, and merge that with your overall plan of trying to just find some relief in life and not be so overwhelmed with stuff. So we're trying to find a happy medium.

Stephanie [00:04:23]:
So having a holiday mission statement reduces that stress that comes with not figuring out where the holidays fit in in your overall goal. And this can be applied with any big event, life event. The holidays just come around every year, so it's easy to be proactive about it because you know it's coming. Okay? So it helps you focus on meaningful activities rather than the holiday noise. But knowing that incorporating the holiday feels is just as important. It also encourages you to have intentional decisions. So Letty lets you say no to the things that don't align with your values and your goal, but, again, you get to incorporate them however it feels right. So by creating a holiday mission statement, you're giving yourself and your loved ones permission to celebrate in a way that feels true to you and your family and or friends and loved ones, and it can be valuable a valuable anchor when the season starts to feel overwhelming.

Stephanie [00:05:29]:
Now we talked about mission statements like your own mission statement. I know of many families that I have worked with and or group of people that live together that will have a group mission statement because many of our listeners are caregivers or multigenerational families living together and or friends, so or mixed families. So not necessarily everyone is related, but you do live together or you share a common space. And I want to encourage you to have one if you will if everyone is on board, to have one for your family and your loved ones, and then have one for your own self as well. So what are some of the steps or how would I help you try to create this holiday mission statement in the best way possible? What have I seen that has worked? So first is to reflect on what you want this holiday season to be. The questions that we always ask is and are, what do I want this holiday season to feel like? What do I want it to sound like? What do I want it to taste like? And what do I want it to look like? Followed by, what do I want it to smell like? So think of your holiday experience with all of your senses. Choose any of the senses that are most important to you and that you have and you're able to exercise, make that fit for you and your family. Do you want it to feel cozy and calm or vibrant and social? Do you want to hear joyful music and laughter or maybe the quiet of a beautiful evening by the fire? So visualize the ideal holiday experience using these questions.

Stephanie [00:07:14]:
Write it down so you can revisit it when you need a little reminder or encouragement. Now let me give you a few more examples that I have seen people do and have worked beautifully. Some people do have a full on vision board. Like, they will go, you know, the annual like, some people have, like, beginning of the year vision boards or for either career or for a new time in their life or a vacation vision board. They will bring that to life before the holidays. And it becomes this really fun experience and activity that you can be doing with your loved ones. And what I have found, surprisingly, during those exercises is that people then will find these activities that they didn't even know existed. They will find objects that they were missing out on, or they're figuring they're finding a new community of people that enjoy very similar experiences.

Stephanie [00:08:10]:
And you now have some new friends and new experiences to go after that, for the longest time, might have been hidden inside of you. That you you were feeling these feels, but you didn't know how to put it into words, into paper, describe it. So then, you were not being exposed to all these new activities that you could have been doing all this time. But maybe or maybe this year is very specific. For some of you, that might be grieving. You know, you for you, you might be having a very different feel or feeling and experience for the holiday season. And so, when you try to use the words to explain what you would like this to be, you get to appreciate the moment more, maybe remember those loved ones a bit more than you would have, and not having to say 5 years from now, 10 years from now, oh, I wish I would have. On the opposite side of that, maybe you have a new little one in your family and time goes by so quickly.

Stephanie [00:09:15]:
So, 10 years from now, you can say, oh, my gosh. I'm so glad that what I had, what I was feeling in those moments came to fruition as much as possible. So that is the idea of getting your senses out there in words and describing them and putting them out there as part of your holiday mission statement. The other thing I want you to think about is to identify and make sure you you kind of put this in writing to identify your core values in life but then get even more specific for the season. They should be pretty similar to each other. But sometimes, you have different visions for the holidays versus the other months of the year. So from your reflections, identify the values that you that stand out. Is it connection? Is it peace, quietness, gratitude, joy, or perhaps simplicity? These values will become the foundation of your mission statement.

Stephanie [00:10:22]:
Following that is write a simple, clear statement from what we just talked about. Your statement doesn't need to be perfect. It just needs to feel right for you and that you can interpret it and follow it during the holiday season. I have seen people create these beautiful vision boards or mission statements about having to, you know, be in the snow and the pictures and the family, and they just get so complicated. But they can't really become a reality because they were just not only just so big, but it wasn't right for them because they don't even they don't have any plans or they don't live around a place that had those things. So it does it doesn't have to be perfect. It should be short and very specific and actionable and right for you. Like, are you able to do these things financially and time wise and otherwise? In other in any of the other resources, are you able to put those resources into play? Because this holiday season goes by very quickly.

Stephanie [00:11:29]:
So think of it, again, as, like, the place that, kind of, grounds you, the statement that grounds you or the statement that reminds you that these are the things that you want to feel. I'll give you a few examples that I have seen people create. The first is this holiday season, I'm focusing on gratitude and simplicity. I want to spend meaningful time with family and friends without feeling rushed. Specific. It's actionable. And the person was able I mean, it's all all under her control. She can do these things.

Stephanie [00:12:02]:
The other one was, one of my favorites was, my mission is to create joyful memories by slowing down and honoring traditions that bring us together. So I remember this client, they were well, she was trying to bring her family more together. She felt like they were her kids were starting to grow up very quickly, and one of them, I believe, was heading to college that year after. So was trying to create memories, really, what it came down to. Slowing down and remembering them in her own head, in her own brain, in her memory bank by taking pictures, by being in the moment. So it was a lot of in the moment that no matter what they did, she would enjoy the moment. Following this mission statement, she'd had the exercise where she created one with the family, and they created feelings that they all wanted to feel. And then from there, they found activities that would give them those feelings as much as possible.

Stephanie [00:13:03]:
I mentioned the snow earlier because this client, what they she was, wanting to feel kind of cozy, you know, the feeling of it's cold outside, the crisp air, maybe even snow, and but being inside with the fireplace, like, that feeling, like, as a family, that was one of the items that they wanted to feel and and create, the memories that they wanted to create. And so they did not they didn't live in a climate that allowed them to do that. So what they ended up doing is renting a cabin in the nearby mountains so that they could get away and create that feeling in that weekend, and they made, like now it's like a family reunion, and now it's become a thing. So that one exercise of creating a mission statement brought everyone's ideas together, what they wanted to feel, and created a bigger something that they all wanted to do and get on board with. So it wasn't met with resistance. It wasn't just one family member wanting to do this and then dragging everyone along. It was, oh, that's how I wanna feel too. And so they all were excited to plan, and they were all part of that memory and now an ongoing tradition because they were able to come together and create a mission statement that worked for everyone.

Stephanie [00:14:23]:
So one thing about mission statements though is that I I just wanna make sure that you revisit these every year, that you don't automatically bring the one from last year because you could be in a completely different place. The world changes every day. You change every day. The dynamics change every day. So that mission statement that you created when you were 25 is might be very different when you're 45 and 65 and so on. Right? So make sure that you revisit that mission statement often, not just every couple of days during the actual holiday season, but that you also revisit it every, you know, every year when you do this. Okay. So let's put your holiday mission statement into practice.

Stephanie [00:15:03]:
Some of the ways that I encourage you to do it do this is by having it somewhere that visible. So it could be your background, your wallpaper on your computer, or your phone. Maybe you print it, laminate it, put it somewhere that everyone can see if it's the family, loved ones, group, mission statement. If you if yours is very personal to you, then have it somewhere that you will be looking at it as much as possible without overly concentrating on it. Okay? Because the mission statement is just more of a feel. It's more of how you would like this to look like, but it's not a per like, it's not the exact step by step plan of what you will be doing. Right? So it's not like a checklist. So write down your statement, place it somewhere you'll see it often.

Stephanie [00:15:51]:
And then that way, when things start feeling busy, it can be a quick reminder to keep to help you stay grounded. Consider checking in with your mission statement, I would say every couple of days, but make sure that you refresh it every year so it's not an automatic yearly rollover, like your minutes from the nineties, if you remember those, if you're old enough to remember those. If your mission involves, you know, family and friends, share it with them. Maybe, have an automatic email that goes out every couple of days to remind everyone. You know, put a reminder on their phones, on their calendars. Share it with them so everyone can be on the same page. And that way, planning and and enjoying the holiday season will be much easier and much more enjoyable. So I mentioned that we have our 21 days of holiday organizing and prompts event.

Stephanie [00:16:41]:
This is a yearly event that we have this year. We're starting it a little bit earlier per all of your suggestions and requests. The last 2 years, you kept saying, hey, you know what? I like this so much that I wanna start it earlier. And then if you don't start it with us on November 18th, you can then play catch up as the days go on. It's 21 prompts. They're made they're meant to be done 1 1 per day, so it doesn't become overwhelming. But some of you are go getters and or go getters and or procrastinators that work well under pressure. Okay? So I get that.

Stephanie [00:17:18]:
I understand that, but I don't want you to get overwhelmed. So the best way to go through the event is by doing one every day. And we start on November 18th, and it goes through December 15th. So now that you've created your holiday mission statement, we'll invite you to do the 21 days of holiday organizing prompts. And then each day, we'll share a simple, powerful prompt to help you organize and complete your holiday themed to do list. So in the some of the prompts are everything from order your holiday cards, take the picture for your holiday cards. Some of the prompts have more to do with the cooking part, or if you are the if you're hosting, what to remember to do. So ensuring that every tasks align aligns with your mission for the season.

Stephanie [00:18:07]:
We'll I'll be sharing the prompts on Instagram daily, and then weekly recaps on our Wednesday newsletter. So if you'd rather or you forget or you're staying off of social media for the holidays, whatever it may be, sign up for our Wednesday newsletter, and that's where the recap for the month will be. Friendly reminder that the holidays are a special time, and creating a mission statement can make them even more meaningful. So I hope that this simple exercise brings peace and purpose to your season. Don't forget to follow along with our 21 days of organizing prompts to keep your to do list manageable and aligned with your holiday goals. And here's to a season that reflects what really matters to you. Cheers, everyone, and happy organizing. We'll see you next week.

Stephanie [00:18:56]:
Thank you for listening to the organized and productive podcast with the Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

94: Trophies, Ribbons,and Memories: To Keep or Not to Keep?

This week we get into the emotional landscape and challenges behind holding onto physical symbols of success, like trophies and certificates. We'll explore the emotional significance these mementos carry, from family pressure and psychological attachment to fear of regret. We'll discuss innovative ways to honor these memories—whether through creative storage solutions, repurposing actions, or meaningful send-off rituals—helping you approach your cherished items with confidence and compassion. Plus, stay tuned for exciting updates on our podcast's future. Let's navigate the journey of decluttering together and make space for new achievements.

Find all of the links mentioned in this episode at https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Reasons why we hold on to mementos
  • Creative solutions for organizing mementos
  • The identity and self-worth tied to achievement

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

IStephanie [00:00:00]:
Hey, friends. Welcome to another week here at Organized and Productive. I'm Stephanie, your host. And this week, we are talking about trophies, certificates, ribbons, memento, anything that symbolizes an accomplishment, and it is a symbol of an achieve of a past achievement, whether it's yours or a loved one. So the main topic right now for today is not necessarily whether you should keep it or not. We will give you we by we, I mean, I, but the team has put together our tips for today. The pros and cons of each and some of the things I want you to consider as you're debating what to keep and what not to keep. Okay? So that is really the theme of today versus trying to convince you one way or another.

Stephanie [00:00:42]:
And after you listen to the podcast, the hope is that you will be equipped with all the knowledge or as much as possible to make a decision where you feel good, you feel confident, and you can move forward in your organizing journey. So let's get to it. Welcome to the Organized and Productive podcast with the Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. Okay. So if you are familiar with our episodes, you know that I try to give you an outline so you know what's to come in the episode. So I'm about to give that to you right now.

Stephanie [00:01:23]:
If you're new, welcome. I'm so happy that you're here. So that's what I do. I give you an outline, and then at the end, I give you some news over things that are happening here at the Organized Flamingo, any events, any workshops that we have coming up, that you may want to know about. And I do have an update on the podcast, which is going to change a little bit, not too much, but hang on tight. I'll tell you at the end of the episode about what's to come. Okay? So hang on tight for that. Okay.

Stephanie [00:01:51]:
So let's first talk about just in general evaluating or thinking about and making a plan for the trophy certificates, sentimental accomplishment type of items. Again, it could be ribbons. It could be any type of format of an object that was given to you and or a loved one for an accomplishment. And so that's what we're talking about, and that is the definition we're using today. So it's like an item that symbolizes a special moment in time that was celebrated, accomplished, and things like that. With that being said, if it's not yours, this also applies. Like, some of the tips are a little bit harder or easier to follow because if they're your, you know, they're yours, you you might be more attached to them. So as you hear these tips, just know that you may have to put yourself in that person's either that person's shoes, like whoever you're helping, if it's a it's a loved one, if they are no longer with us and and or around and they've given you the responsibility of you doing this and they're not around and you need to make the decisions, It is more about wanting to fulfill the wishes of that person if they left any.

Stephanie [00:03:06]:
And if not, just to take them into consideration because they're not really yours. Right? And and I'll explain as I as I go into that that section. But if it is you and these are your items, some of these will some of the tips will resonate more than others, and some of them will be harder than others. So just kind of put yourself in the shoes of whoever you are being responsible of trying to figure out what to do with all these mementos. So now that we have defined what it is I'm talking about, I'll first address the why we hold on to these items, the reasons I have seen in my over 20 years of doing this, why we hold on to these items, when to keep them versus the letting go. And it's more about questions to ask yourself that I would, I would suggest that you think about. Okay. So it's not like a right or wrong.

Stephanie [00:03:54]:
It's just questions for you to think out loud. And then we'll talk about the creative ways to repurpose and store them if you do decide to keep them, if that ends up being a decision for you. And how to make peace when letting go? Like, what are some tips that I have for you? These are really good reminders as well as that you might either want to write, like, a mantra almost. So that's what that section is all about. So why do we hold on to these items? I narrowed it down to 4 top reasons why people, we, us, me included, tend to hold on to accomplishment type of mementos. The first one is the emotional significance. Meaning, it represents the accomplishment, the memories, and the recognition that felt really good when you received it. It doesn't matter if you won or if this is a national or a local type of accomplishment.

Stephanie [00:04:51]:
It's the way it made you feel. It's the emotional significance of that moment. So that's reason number 1. Reason number 2 is usually the family pressure. If items were given by someone that was maybe important to the family, maybe parents, grandparents. And so there's that sentimental attachment through the family lineage or through the people that you know. I'll give you an example of this because sometimes this may might not make sense immediately. But it's items such as you went to a family reunion, and your family won the best t shirt contest.

Stephanie [00:05:33]:
You know, the one that designed the the coolest t shirt for the family reunion. So the family pressure there is that, well, this is like a family heirloom. Like, we all got our shirts or our trophies or whatever it is, and if you throw it away, it's like you don't appreciate the family, though, as much as the others that kept it. K? So that's that's the type the family dynamic and or loved one dynamic, where it wasn't the celebratory ribbon for something that you wanted to do. It is for something that you felt like you had to or you were a part of you you were a part of. It's not that you had to. Maybe you were just part of that group or that moment. You were given this thing as a memento of the accomplishment, but it there's no real attachment to you for you except for the family pressure piece.

Stephanie [00:06:23]:
It's a little it's kinda like the guilt part of it. Okay? Then there's the fear of regret or guilt. When you let it go, it's more of the fear of the unknown. It's for what some of the the kids call FOMO or maybe that's, like, an old school name term now. But it's a fear of missing out. It's the fear of regret. It's the what if scenario that we talk about so much on this podcast. The it hasn't happened, but what if? So that's the fear and the regret.

Stephanie [00:06:54]:
And then for the 4th is the psychological side of keeping objects that are tied to the identity and the achievements. This is more of the trauma part of why we keep things. And in the accomplishment world and or the achievement memento type of items, it can be attached to the identity of of who you were at that point in your life. You may not have moved on. There might be some guilt. There might be some lack of understanding as to, like, what was going on in your world at that point, and you have not been able to close that chapter. So it's more of the psychology. It doesn't have to be bad.

Stephanie [00:07:37]:
It doesn't always have to be traumatic, and it doesn't have to be a trauma induced moment. But it's that you are so attached to the identity that you were as a person when you received that accomplishment, that memento of your achievement. K? So those are the four reasons I have seen are the most common. There are many, many more. There's others, very very either not as known reasons why people keep these mementos such as they just think it's pretty. You know, some certificates or trophies are so unique, and they're beautiful, and you just don't wanna let them go. And you think that it might be worth something, This is really the case when you win an award that is well known. I have worked with people in the music industry, for instance, that have won some music awards, and they'll have those.

Stephanie [00:08:32]:
I have worked with artists and or people in the corporate world where they got something that, like, that was a name brand type of item, like a Tiffany's, crystal ball, or bowl, or, you know, silver that has their name or their accomplishment or whatever they want. And so that that's all those are also reasons. But, usually, that's not a top reason why someone is having a hard time letting go. Like I said, it could be one of the reasons, but not the one of the top four. So let's talk about the most common, and if you have any questions about any other reasons you may be having, let me know, and I can address them in a future q and a. So let's talk about these four reasons why we hold on to these items and the questions that I want you to ask yourself for each of them or things for you to consider. So we talked about the emotional significance, right? Like this represents that memory of the once upon a time when you won this ribbon for a best of show is the moment what's the most important to you? Is it, are you holding on to the celebratory moment from everything that has actually, not just a celebratory moment moment. The the moment that you decided to compete or the the moment that began that journey for when you would eventually be awarded this certificate or accomplishment trophy.

Stephanie [00:10:00]:
So did you was it a surprise? For many people, it is the journey that took you there. It's the story. It's like it's almost like you're playing it like a movie in your head. When you watch a sports movie or a spelling bee competition, it's like you are putting yourself there in that moment. You remember what it felt like. And so this item is representative of that moment. So there's emotional significance there. Right? But it is the emotional journey, and it is the entire story that's important to you in this scenario, not the actual item itself.

Stephanie [00:10:45]:
So if that is the case and you're feeling like, okay. Yeah. That that's actually me. You know, this trophy is actually really ugly. I don't need it. I don't want it. The certificate is just a piece of paper. Okay.

Stephanie [00:10:56]:
So if you're in this category, some of the options I would have for you or ideas for you to think about and the questions to be asking yourself is, if it is just bringing you back to the story, but it's not the physical the actual physical thing that you're attached to, then find another way to tell that story so that it is not forgotten. Because what I have seen is that people don't want to throw it away because it's a physical representation of that story. It's not the story itself because it it's just an object, right, like a trophy or ribbon, whatever. And to someone that doesn't know what it stands for, what it took to get there, what it means, they don't know how valuable that memory is. That memory is valuable to you. So if we are trying to save that memory, that very valuable and beautiful memory and story and accomplishment. Take a picture, document it, journal it, do something of that sort. Now I'm going to give you within these 4 the four reasons why we hold on to these items.

Stephanie [00:12:01]:
I'm going to give you a low cost, low effort examples of what you can be doing. And then with an example of much greater effort and or monetary effort, like, you have to pay and it's more expensive or somebody has to do it for you. Okay? So you can determine what is right for you. So for in this category of if it's it's not really the item, the the trophy itself that you're holding on to. It's the memory. Document it. Take a picture. Put it in an album.

Stephanie [00:12:31]:
You could be donating that actual trophy or item if if it's able to be recycled to a trophy shop. They will take some of these items that can be reused, especially the trophies that have the names in a, you know, the way that they can either take off the name or they can just repurpose it. Right? So if you have a trophy like that, just know that your local trophy shop will most likely take it and be very appreciative for it. And if not them, then a local school, like local places, and or nonprofits that give away trophies, they would be more than happy to take it. And then they could just scrape scrape the name, you know, and turn it into whatever their accomplished competition will be. So you can donate it, but take a picture before you let it go. The other part of this is because we want to hold on to that emotion and that story is to journal, to tell the story either by dictation, tell the story, like, in an audio clip, a video if you are video savvy and you want to do that, and tell the story that way and attach that audio clip with the picture and save it. What I have seen some clients do is then email that.

Stephanie [00:13:44]:
So they'll start an email address that they do check, like, once every couple weeks. You do have to check these email addresses. Okay? They will create a memory, like, memory by Stephanie. Let's say if it was for me, like memory you know, stephanies memories atgmail.com. And then every time they have a memory like this that they want to save and pass on, they will send it to that email address. And then it is now a place where it holds all of those really special moments that they they do want to pass on to whoever or even for themselves to go back and reminisce. Right? So you can be doing that. Low effort, yet memorable.

Stephanie [00:14:25]:
The second is a little bit more effort, and that is having someone do it for you. They come in and they interview you, maybe, the team does and and if you're don't maybe you're donating the, certificate or the if this was, like, a team type of trophy or accomplishment, then donate it back to the high school to school, the association that you earned it from, see if they want it, wanna keep it if they have a museum or they have an archive type of place, if they don't want it. But the thing about those is why I say it's a little bit more costly is because you may have to be shipping it to them, and that may cost money and effort and all that. So that's a a different level. Right? And then if you want to tell your story about it, because, again, we're holding on to the memory and you want to continue that memory, then hire a videographer or an audio engineer, somebody that will record you so you can tell your story. A very important part of all this is I don't wanna lose sight of how many of you remember going through your grandparents, your parents, loved ones, your family friends, their stuff in their attic, in their basement, and then you would stumble upon their old baseball jersey when when they or baseball, ring when they won the mini high school championship tournament. Okay? Whatever it may be. And you found grandpa's old ring, or grandma's old crown or whatever it may be.

Stephanie [00:15:52]:
And that holding that item takes you back to history. You get to smell it. You get to see it. You get to feel what a material, what an item, what a trophy, what a memento of accomplishment would have looked like back then. So for you now, you're looking back at that memory and thinking, like, I want that whenever my kids go through my basement and my attic and my shed. I want them to stumble upon this trophy where they saw how hard I worked and got number 1 sales of the year, or we won the championship, or I I got best of show for my art, my very first art show. I want them to stumble upon this. And so that memory from you having that with your parents, family, whoever it may be, is what's making you hold on to your stuff because you want that same thing for your loved ones.

Stephanie [00:16:52]:
If that is you, I don't want to lose sight of that, and that is very important. I don't want you to let go of something if this is you, if what I just described is you. But the tip I have for you, if it there is this whole emotional significance of the story of these trophies and and accomplishments, then have boundaries. That is one thing that I want you to take away from this. I don't I'm not going to make you do anything that you don't want to do and not ready to do, especially if you're okay with storing it and you have the space. Why not? But have boundaries. If it's not impacting you in a negative mental and or physical way, like it's in the way it's making it dangerous to be moving around, It's not livable because you're stumbling upon everything. It's a fire hazard.

Stephanie [00:17:46]:
Or mentally, it's taking you to a story that is very hurtful or hard to go back to as beautiful as the story may be, may be associated with other traumas. As long as it's not that and you want to keep it, you do you. But have boundaries. Say, okay. I'm only going to keep 2 boxes of these trophies because they can take up a a a lot of room, you know, if they're not paper, like, they're the actual trophy type or crowns or what some of those that have boundaries. Or maybe this little box or this drawer. That's it. I'm only keeping the pins that I won from the decathlon, you know, the chess tournaments that I won in this little box, and that's it.

Stephanie [00:18:29]:
So have boundaries with yourself and go from there. If you decide to keep them, even if you journal about them, even if you make an audio clip about them and you still decide to keep them, Please have boundaries, and don't overflow yourself with these emotional items that are not serving you anymore. And then, of course, there's always the option of displaying them, which we all love to do. If you have the room and it goes with the flow and the you know, and and it works. So that's, of course, another option. Social and cultural expectations around achievement. That's where we're talking about now for number 2. The family and friends making you feel guilty.

Stephanie [00:19:07]:
So there's often a social or cultural pressure to display achievements, especially when they're seen as markers of success. Again, rooted more in the guilt for you. This pressure can make it feel like letting go means you're minimizing those successes. So you're not really attached. Like, you you know what happened. You put it on your LinkedIn. You're good. You or it's been so long that, yeah, it's a great memory, and it's a fun icebreaker.

Stephanie [00:19:39]:
You'll talk about it once in a while. You'll remember it here and there. You might have pictures that you look through here every so often. But outside of that, you're really not emotionally attached to it, and you're certainly not attached to the actual physical item itself. You don't think it's the most beautiful thing ever, so there's no reason to keep it. Right? That's what we're talking about here. But you do feel like there is this pressure to keep it. Happens in many families, high achieving type of families that expect, you know, the that expect to, like, win all these things as the showmanship of of their accomplishment.

Stephanie [00:20:18]:
And so there's this pressure to keep it. My number one tip here under this section is the redefine success on your own terms. I tell this to my clients all the time. What does success mean to you? And how can you display how do you want to display it? How do you want to remember it? And then we go through from there. So consider what success looks like for you right now, and and it might not involve trophies or rewards anymore. And then let go of the outdated symbols that makes and then make space for new ones. So for instance, this is a more of a low medium cost type of solution. But if for you, you know, let's say you were in the swim team.

Stephanie [00:20:58]:
I was in the swim team. I did not win anything, by the way. But it just, you know, using that as an example. Let's say you were in a sports team, like a swim team or something. And it was your senior year, and you got that medal. Right? Your senior year type of medal. But that medal itself, I mean, you didn't win the Olympics. It's beautiful.

Stephanie [00:21:14]:
It was fun. It it it really just says you were a senior. That's wham. But it's not like a gold medal. It's not like anything else. So but you wanna remember the moment. But then once in a while, your family will ask you, oh, remember when you got that you know, where's your achievement book or something like that? So I'll give you an example. For me, what I ended up doing is I did make a photo cop like, a really nice photo, almost like a photocopy of it, but it was almost like a you scan it.

Stephanie [00:21:43]:
You you scan it in the copy machine. You know, someone actually did it for me professionally, and then they scanned it, and then it became a picture of it. And then I did, like, a 3 d almost like a 3 d print. This is before 3 d printers, okay, was available for everybody, and it is in a scrapbook. So it's like my my high school year scrapbook. It's thin, or it's like just one little, you know, one notebook, and it's there, like, almost like a 3 d version. It's not just a picture. It has more dimension, and it makes it feel more real, but it's not this heavy thing that I was lugging around.

Stephanie [00:22:13]:
So that's an example of what I'm talking about. So consider what's something that represents that moment, but in a different way. And I really love to do arts and crafts, more so back then when I did it. And it was just, like, really fun for me to do, and it still is showing that metal that I got and what it said in the back, and I could see how they engraved it. But I'm not carrying around this. I felt like a 10 pound weight type of metal that is beautiful as it is. I mean, it didn't really signal that I won this, you know, PR or, anything like that. So I was okay with letting it go.

Stephanie [00:22:50]:
So that's an example. The more effort solution that I have for you under this category is really to be honest with whoever it is that you're feeling guilty about not telling. So if you're holding on because you feel pressure to keep it because your mom, your dad, your grandmother made this beautiful album for you, and now you don't want it, but you feel bad, talk to them about it. Now this is under the category of it's there's more effort depending on the relationship that you have with them. This might be harder. If you're working with someone like a therapist, definitely mention this. Like, hey. This is a cat this is a section that I really wanna let go of.

Stephanie [00:23:32]:
If, you know, I have an entire half room full of a shrine that my parents passed on to me, but I don't really want it. But I know how hard and how much money they put into it. So what do I do now? Okay. So those are things that talk therapy will really help you with so that you can come up with the solution that works for you. You feel good. And if you're asking me as a pro organizer, that side of it, just know that there are beautiful and great places you can recycle all that material so it won't go to waste. Schools and, you know, mentioned in the first category, but there's trophy places that will take them from you. And, of course, there's all these donation places that will take them.

Stephanie [00:24:10]:
And even the thrift stores, as of right now, this recording, they will take, trophies and things like that. And they will sell them because there are companies and there are groups that will then repurpose those into their own. So if that's what you're worried about, the pro organizer in me is saying, hey, I've got a solution for you. We can certainly even sell them if you have something that, is like a podium type or, like, a case type of thing. We can definitely sell that. We can at least try to let go of them in a sustainable way. So I do have solutions for you there. But if it's the trauma side of it or it's the memory, the family dynamic side of it, definitely use use somebody that you trust so you can talk through and get a solution.

Stephanie [00:24:50]:
Identity and self worth tied to achievement is a tough one, which is why I said earlier that this is a really hard one to discuss in the organizing world because there's they can be there could be trauma. There could be just deeper emotions that we might not be qualified to help you with. But I'm gonna try, and I have been around this scenario. So I'll I'll talk about how I have navigated it, and then we can go from there. Sometimes our sense of self can feel really wrapped up in our past achievements, and I see this a lot when people say, oh, that was when I was this size, especially, you know, if you competed in something that was, like, a beauty contest or some sports where you had to be a specific weight or something, like wrestling or something. So I've seen that quite a bit where they'll feel like, oh my gosh. I'll never get back to that moment. You know? If we let go of the items that represent those moments, it might feel like we're letting go of part of ourselves.

Stephanie [00:25:51]:
And I get that. I do. And I and I hear it, and I sense it, and I feel it. Like, if I remember I had a client who had her crowns. She was, you know, in the beauty pageant world. Time had passed, and that was a different time in her life, and she had quite a bit of them. I mean, if you're familiar with the beauty pageant world, I don't know now, but I at least know that in in her era, in different eras that I've worked with, they'll give, you know, 1st, 2nd, 3rd, like, the different subcategories and ribbons, and some of them are quite large. Like, some of these trophies are very tall, very big.

Stephanie [00:26:24]:
They occupy a big part of a room, like a big, big room. So it was something that she couldn't just put away in a drawer, like, it had to be really exposed and took up a lot of room. So she felt like letting go of these things was letting go of of the achievement of herself, and it was very emotional. It was very hard. So we did bring in with her, specifically, we did bring in an expert and a therapist because she was identifying with that person still, and I didn't feel comfortable throwing this stuff away, like, in a junk haul type of truck and having her watch it go without someone that was qualified to talk her through it. Definitely get the help if you aren't able to, or a friend or some kind of support. I've seen that work really well as well. If talk therapy or any type of therapy is not to your disposal, Someone that you trust that can be there to hold your hand, to give you a hug, to talk you through it as you let go.

Stephanie [00:27:29]:
Now with this 4th one, I definitely want you to take pictures or have some way of remembering these things so that it's not a complete lost memory. You can also reframe the narrative and ask yourself, am I keeping this because it represents who I am now or who I was? Because keeping everything tied to old identities can prevent you from embracing who you're becoming. That's really important in our organizing journey. That whatever you kept from the past does not hinder your growth going forward. That's the worst thing that can happen. I've seen that so much because now you're just so stuck that you're not growing. The stuff is not being showcased. It's not being appreciated.

Stephanie [00:28:16]:
And, really, nobody's really winning here. So there's a couple other ways that I I have seen this work really well. They'll keep, like, a symbolic item, like, one that represents them all, and then take pictures of the rest similar to the other tips that I gave because you don't have to keep every award. But maybe there's, like, that one piece that represents the essence of that era in your life. So if we go, let's say, college and you won something like a literature award or something like academic, is there that certificate, that trophy, that one thing that really brought every like, all the other achievements together? Like, in the spelling bee. Right? It could have been like you won the read you won, like, the the neighborhood, the regional, and maybe there's, like, the big one. And maybe the big one represents that you made it all the way there, and you can journal the rest. You can write that you wrote the rest.

Stephanie [00:29:10]:
Think of something like a symbolic item instead. Reason number 3 is that fear of regret or guilt when letting go. So this is the FOMO, the fear of missing out or the what if scenarios. Right? The fear of regret or guilt. I mean, it's very powerful, And we worry that we might miss the item one day, or that throwing it away means we didn't value the accomplishment or experience it represents. I hear this all the time. So one of my tips for you here is to put it away. It's a like a trial period.

Stephanie [00:29:41]:
Put it in a box, and then put label it very well. Like, you this category this category of people that feel this way, you're a perfect candidate to have the made like, the very well labeled in the front that describes what's in it, and the expiration date of if you don't open it by this date, or something very descriptive of what you intend to do. Like, you are a perfect candidate for this. So then put in the label box or in the in the in the front or wherever what it is. It's my second job. It's like my first two jobs, sales certificates and trophies. When I went to Hawaii and I won the prize, and I was the youngest, I was the oldest, I you know, whatever the like, everything that describes why you got the trophy, how you got the trophy, all that. Right? Tuck it away.

Stephanie [00:30:33]:
If you don't miss it or you don't think about it by the set date that you have said, then that's the sign that it's safe to let it go. So that is a very inexpensive, you have full control type of solution. Give yourself permission to feel conflicted because that is something that I see that goes dismissed, where you just want to quickly find solutions that then you later regret. And so the next time around you do an exercise like this, you remember that guilt. And so now you don't wanna do it again. You need to trust yourself. And the only way to trust yourself is to exercise that in other ways so that when the time comes, when you ask yourself, hey, do I trust my gut? You're going to say, I do. I remember.

Stephanie [00:31:24]:
I've done this before. And it turned out pretty well. I trust you. But when you don't exercise this enough, you have this fear that it might you might be wrong. And you might be wrong. Right? But if you don't try it a few times, if you don't practice that, then you'll never know. And so that permission to feel conflicted, it's totally valid and normal. But remind yourself that when that releasing the item doesn't erase the achievement too.

Stephanie [00:31:52]:
So just because you're letting it go, doesn't mean that the memory is gone. Right? So and then we go back to the other first two reasons that we just talked about. Some people I've seen, they do have, like, a send off. Memorial, if it's paper, easy to burn, they'll have, like, a memorial. They'll do something like that if you want to have, like, a ritual type of thing. So if you're struggling with this, the fear of regret of, like, the what if, do something meaningful to let it go so that you know that it was intentional. That it you you didn't just do it because you were frustrated or upset or some negative emotion, and then later you regret it. Like, know that you did this purposefully.

Stephanie [00:32:33]:
And then when the time comes, when one day you say, well, why did I get rid of it? You'll remember, like, oh, that's right. I was ready. Okay. So before we head out of this week's episode, just remember that it's okay to let things go. It's healthy. I mean, you're not dismissing the memory or the achievement. That's not the goal. You're just choosing to honor it in a new way that doesn't burden your future, your life going forward.

Stephanie [00:33:01]:
And that's what this process is really about, respecting the past while making space for what comes next. And I don't wanna finish the episode before I remind you that there's also the toolkit that I have for that I always have for you. Like, the using some of the other methods from other podcast episodes, such as using a timer, helping having someone else help you with the process, you know, having an accountability buddy. Those are very helpful as well, like talking through all this. So in addition to all the tips that I just gave you that are very specific to trophies, I want you to remember that you also have other tools that we have talked about in other podcast episodes. So combine this episode with another one that gives you some, solutions for the roadblocks you may be facing. So look us if you head over to our podcast page, so theorganizeflamingo.com/podcastandorblog, you can then search by topic. So that way, if you're struggling with one part of this more than another for yourself and or a loved one, you can then get other tools that might help you along the way.

Stephanie [00:34:13]:
And then if you stuck around this long, just know that we are starting to make some small changes to the podcast. As far as topics go, I don't think you're going to notice anything different except for we are starting there might be a a rename to the podcast that won't come until 2025 the beginning of 2025. But just a heads up, I don't wanna just all of a sudden do it and rip the band aid. Okay? Our web page looks a little different. So we are starting to make some changes that are visually different, but the quality is still here. We will continue to have guests. We are having some upcoming guests soon. That's actually at the beginning of 2025.

Stephanie [00:34:51]:
But as we make this transition, just know that there might be little things that look a little different, but we're still talking about organizing topics, and we're just switching a little bit more towards the helping you as you declutter emotional inheritance, helping a loved one, and the compassionate and efficient side of organizing. Okay? So just a heads up on that. Until next week, we will see you then. Happy organizing. Don't forget to check out and or sign up for our weekly emails where I give you all of the latest and greatest stuff that's happening over at The Oregon Swimming that I think is of value to you. So head on to the, link that is on our show notes there. Until next week, happy organizing. Thank you for listening to the organized and productive podcast with The Organized Flamingo.

Stephanie [00:35:41]:
If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

93: Organizing The Scary Spots: How to Face the Emotional and Messy Cluttered Corners

It's our Annual Halloween-Spooky-themed episode! This week, we talk about he spooky yet rewarding journey of organizing and decluttering cluttered spaces that you have been avoiding. We explore the emotional complexities and practical challenges that come with transforming those neglected corners of our homes.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • The emotional turmoil that comes up when organizing
  • How to ask for help so it isn't scary or intimidating
  • Practical tools and strategies to protect against dust and pests

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie [00:00:08]:
Welcome back, brave souls, to another episode of organized and productive, where we tackle the clutter creeping through your home one spooky corner at a time. I'm your host. And today we're diving into the dark corners of organizing, the places most people fear to go into. So from critters scuttling through old boxes to dust thicker than a witch's brew, organizing can feel a little bit like a haunted house full of surprises. Right? But don't you worry, I've got the magic potions and practical tips to banish those fears and help you tackle the creepy crawly and downright unsettling things that are hiding in your storage spaces. So grab your broomsticks, and let's get ready to clear out those skeletons in the closet. Welcome to the Organized and Productive podcast with The Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert.

Stephanie [00:01:07]:
Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. Hey, friends. Welcome to our annual Halloween creepy spooky themed episode. If you're new here, I'm so glad that you're here. But what I've been doing as of last year is I've been doing a Halloween theme type of episode. So if you're familiar with the podcast, you will remember that I did a creepy crawlers episode last year, which is how to avoid having those type of, you know, infestations or problems. Crawl in literally into the space, like your storage space or the places where you're organizing and you're, keeping things for a long time. So this could be, like, the attic or the basement and stuff like that.

Stephanie [00:01:54]:
So I talked about that. I'll put it in the show notes. It's a really good episode if I do so say so myself. All of you also said the same thing. I think, what happened was the aftermath of that episode was that many of you realized that there were these things that you had not well, 1, realized could happen, but, 2, that you had been avoiding. So for instance, that the reason you were not going down to the basement and organize and declutter either your space and or a loved one like a parent's, maybe, you know, a caregiver type of situation. The reason you had been avoiding that space is because you knew that it was, you know, infested or had stuff that had been in and around, like little spiders or other type of critters. Right? So you had been avoiding those spaces for a really long time because you were afraid or you were grossed out and you didn't like it, and it was a reminder that, yep, it it happens, but you we can get through it.

Stephanie [00:02:46]:
We can either clear it out or make really fast decisions and move forward, right, about your stuff. So that was a really fun episode to make and then get feedback on. So this year, I wanted to do a similar type of theme of things that you're spooked out about and but with a different twist. For this one, what I decided to do is talk about the dark corners of organizing literally and figuratively. Also, yes, a play on words, but those dark corners are are the if you, like, if you're imagining it in your space, are the corners where you shove things to the corners and put a table cloth around it or over it or somehow just kind of forget about it. Right? Or you start to stash things to the side in hopes that it will go away by itself, maybe, but almost like a delayed some delayed decisions. Like, you know you have to, at some point, make these decisions. You're just not ready right now or you don't have time.

Stephanie [00:03:47]:
You don't want to. Whatever the reason. But then they accumulate. Right? So So that's what we call the dark corners thing, the places that you just are forgetting about and but they're still there. And then the second part of this is what you might find when sorting through stuff. So what I did is I grouped these these things into what you might find into fat 5 categories. In the first part, we're going to talk up talk about bugs and critters, which we did the whole episode last year. Okay? So I'm not gonna go too much into detail, but I wanna do a recap slash some new things that I have found along the way.

Stephanie [00:04:20]:
So we're we'll talk about problem, creepy, spooky thing number 1, bugs and critters. Spooky thing number 2 is mold and mildew, which is the I I'm titling it to the unseen menace because sometimes you don't see it or very clearly. We'll talk about the emotional discoveries, which is the personal and sentimental finds. So that's spooky thing number 3. Spooky thing number 4 are dust, allergies, dirt, that category. And spooky thing number 5, the mystery, like, the old, like, the mysterious unidentifiable object that you don't even know what it is, and then you come to find out what it is, and then it just spooks you out or freaks you out or not knowing might be the part that is is making you shutter a little bit. So that's the 5 things we're talking about. And one quick thing before I dive into the tips, depending on how you all like this episode and receive this episode, I might then dive in into each of these in a more in-depth episode.

Stephanie [00:05:21]:
So kind of like last year, I did the creepy crawlers, the bugs and the critters. I think what I might do is for the 4 other categories, I'll do 4 other episodes. Maybe not wait until next year. We'll see. I I'd love to get your feedback so then I can give you even more tips because I'm just going to quickly run through each and give you some actionable steps that you could be making to avoid these problems and spooky problems. And then the last thing is just a reminder, you know, I come from the perspective of a professional organizer who has been doing this for over 20 years. I have been in people's spaces and stuff for over 20 years. I have talked to industry professionals in my with that are tangent, that are complementary to what I do.

Stephanie [00:06:06]:
But some of these topics, I will just I will talk about it in the, sense of, like, what what I would suggest that you do or go and find out more about. But I won't be able to give you the full problem, the the, like, the conclusion or how to completely solve the problem because, for instance, with the creepy crawlers, I'm not a bug expert. I'm not an exterminator. I don't deal with that. So I million, literally, probably, you know, over millions of types of bugs, and depending on where you live and and your climate, etcetera, etcetera, they all will be very different. So there's no way I can get into the specifics of each one, but I'm giving you a enough information for you to be equipped with with where to find the solution, okay, and and dig deeper and start the conversation so that we can get to the bottom of it, and you can move past this part that is that is most likely giving you, you know, heartburns, and you're not even able to move past it because it's just creeping you out. So that's what we're trying to do. We're just trying to at least move past it and move closer to a solution where you do feel organized and more productive and efficient and feel good about your space.

Stephanie [00:07:25]:
So that is the goal of the episode. So let's get to the tips. Okay. So spooky problem number 1. The creepy crawlies, the bugs, the critters, anything that may be multiplying in those spaces. The first things first is just identifying that it is a problem. It might not even be a problem. So what I would suggest is that you first assess and you go up there, you go down there.

Stephanie [00:07:50]:
If it's an attic, if it's a basement, you go outside and take a look with the flashlight and go look for either droppings and or debris that a critter might have been there. If it's more like, you know, spiders or things that nest and multiply, see if there's any evidence of that. Take pictures if you'd like. If you don't wanna do it alone, take someone who, is not afraid of doing that and ask them to do it for you or do it with them. Get a professional to come in and do an assessment if you feel like that is not your wheelhouse and you're just it creeps you out. So that's the first thing that I would do because once you know if it is a problem or not or even if there is any evidence of it, I think that will make you feel better and or worse, but at least you will know what is happening, what you have in your hands. I'll give you an example. I've had some clients who who did feel like they had some problems with it because they saw droppings and just evidence that a critter had been there.

Stephanie [00:08:50]:
So what they did is they hired us to just do an assessment of how big of a problem it was because they weren't they they didn't think it was a problem anymore, but they weren't sure. And there are some professional organizers, like, for us and our team, we're okay with going and assessing as long as it doesn't feel like it will be, a safety hazard or a health hazard. And so we did. We got in with our masks and just to take a look, and we we came to the conclusion that it was not it it had been a problem probably, but it didn't seem like it was a bad enough problem that we could not tackle. So we did, and we cleaned it up, and it was fine. That person didn't just was not sure. They needed a second opinion. And so, that's where I just want you to get that second opinion so that it's not just in your head and that you can move past it, you know, and get that second opinion or that third opinion and see how bad it really is.

Stephanie [00:09:40]:
It might actually not be as bad as you think. It might have been a problem at one point. Maybe there was 1 or 2 or little spider nest or, like, on the corner. And, you know, after some, you know, little vacuum cleaner situation, some cleaner situation, it's all gone at least, you know, for now. And then we can seal that place that they may be coming in from, and then it will take care of the problem going forward. But I just want you to assess that to begin with. Some of the tips that I have for you on assessing these things if you're doing it by yourself on your own is to wear gloves, get a mask, and a flashlight. Something else that is very unconventional, I think, that I have found to be very handy is to go online to neighborhood portals, neighborhood groups, chat rooms, Next Door, Facebook, whatever group you're in, text messages, and do a search for, you know, for certain types of bugs that you think you may have and see if anyone else has been having the problems as of lately.

Stephanie [00:10:40]:
So I would go, you know, the last year and see what kind of activity because if you if other neighbors have it, you might also, and so your suspicions might be accurate. And if it's if you if you don't know, then that search will also help you just kind of compare notes. Okay? So that's something that I've done for clients in the past. I would encourage you to do the same. And if you get creeped out or you don't like seeing those types of pictures and maybe have your kiddo or your partner or your friend, whoever, do the search for you and tell you what their findings were. But, again, that will at least give you a heads up of what you may be encountering, what what you might be needing to deal with. Okay. So some of the preventative strategies that I would have for you is to have good good bins, good storage system that is not cardboard that where they cannot breed.

Stephanie [00:11:36]:
Okay? So cardboard is just because of the nature of how it's made. It's porous. It has they can just kind of get it not porous, but, you know, they the way they make it depending on what type they make, like, they can nest inside it. So it's just kinda gross. Plastic just seems to be the best option for for these spaces. I try to be as eco friendly as possible, see if there's anybody that is selling some, so that you don't have to go buy new ones. But just plastic containers, anything that has ceiling gaps, are going to be really good. They do make commercial grade sealing sealant seal type of bins as well.

Stephanie [00:12:10]:
So if you're in a garage or a shed where you need heavier duty type of plastic, hardier, then definitely get some of those. But, really, the solution is just, like, I'm trying to avoid them coming in. But here's where it gets really funny and tricky. If the stuff you are storing needs ventilation and needs airflow, then you have to think about that as well. Right? I mean, if it needs ventilation, you might need something that has a a filter where air can come in, but not anything that's, you know, anything that's bigger than air or, you know, you can clean out the filter. There are bins that you can get that have those types of ventilation systems. They're just, cart cartridges or little slides that you put in into either the lid or the side of the bin so that, it can get some airflow. Because that's where I see that some people don't think about that where they'll get something that's so well sealed, but then all that moisture, or if you didn't clean whatever you put inside it, very well, then there's no airflow, and it just messes it all up or it just becomes really musty type of thing.

Stephanie [00:13:18]:
And then if you have the container, in a place where it gets a lot of sunlight or it's prone to the natural elements, then everything inside it might get, might create the opposite opposite problem. Like, it'll just get ruined because it did not get airflow. So you do have to think about that, but we just don't want the critters to get in there. Right? So okay. So that is some of my strategies. Let's get to spooky problem number 2, and that is the mold and mildew. This is a group of on its own because this is both a health health hazard, and it's very inconvenient. It's just so discomforting to find moldy or mildewy items because it's it's almost for lack of a better word, it's a bummer because you can't really do much about it once it's been hit by one of those mold and mildew.

Stephanie [00:14:05]:
There's solutions out there from creators, from experts that might help you diminish it so it doesn't continue to spread, and it's very predominant where there's damp spaces. So for all of you who have a damp climate, that's, like, going to be a bigger problem. But, really, it's in any space that has those damp type of spaces. Bathrooms are a big one, under the sink. So think anywhere where it might the moisture is being kept and not ventilated and not drying out fully. There's a quite a bit of health risks associated with mold, and this is why some of you are very hesitant to go tackle those spaces. Maybe your stuff got rained on and then you put it away, and now you know that it has some mold and mildew that you may you might not be able to see. That's the thing.

Stephanie [00:14:55]:
Mold and mildew. Some of it's yeah. Some of it's the black kind, the green kind, and you can see it. Some of it is you cannot see it at all, but you're breathing it. So I just want you to be really, really observant about this. And if you don't know, hire an expert, get some kits that you can test this stuff out. Now I'm staying in my lane, and I don't wanna talk about the health risks and if it's right or wrong or true or not. But I you know, working through this for a very long time, that is a big risk, and I just want you to be aware of it.

Stephanie [00:15:25]:
How can you avoid this? Some strategies to go around this. You certainly can clean safely clean some of it. It's more about managing, not so much removing it. I mean, I guess if you cut it or throw it away, that's one way of removing it. But if it's something that you want to keep or salvage as much as possible, the name of the game here is to try to mitigate it. So look up how first, you need to find out what kind of mold or mildew it is. Get yourself an expert or a kit or go online, do your research, find out what it is, get confirmation, and then look up how you can fix this, how you can remedy it. This is where my pro organizing hat as a friend comes in, though, and I'm just here to give you the heads up.

Stephanie [00:16:14]:
Some of these processes take quite a while, like, you have to air it out and it's just this whole disinfectant. It's this whole process I've seen people do. You need to evaluate if that is worth your time or not. We have an episode about should you DIY it, do it yourself, or outsource it. Okay? So listen to that. I'll put it in the show notes. The warning here is I just don't want you to get so stuck into trying to salvage every little thing that you make no progress at all, and it just creates even more stress and more of a delay and frustration. And now your space is even messier than it was before while you're trying to salvage this one thing.

Stephanie [00:16:54]:
So I just want you to be really careful about that and just not go overboard, especially if it's not worth it financially for you. So some of the trip tips, excuse me, that I would give you to salvage this or to prevent mold and mildew is to use moisture absorbers. Just look up moisture absorbers. Quite a few companies make them. There's also machines, like the bigger type of moisture absorbers that you can get, and proper ventilation, of course, is one of them. I had a couple clients down in Florida who I helped organize their RVs and and vacation homes, and it was in a you know, Florida. It's a very humid place. So we did place those absorbers that then we would change every couple of months.

Stephanie [00:17:39]:
Like, I would send them reminders that you can just hang on your closets and in different spaces. You can also just get a dehumidifier dehumidifier, for the whole house. I mean, that just that that's a different price range, but there are solutions. Basically, I just want you to keep that space as humanly possible as, like, dry as possible and drying out that humidity that is accumulating. Okay? So that's some of my tips for this one. Alright. Let's go to spooky tip number 3, which is the emotional discoveries that can be very spooky where you find personal and sentimental finds that you didn't know were there. If it was not your stuff, that's even especially spooky because you may not have had any idea that this stuff existed, that this past is being discovered and encountered, and that can be an entire roller coaster.

Stephanie [00:18:34]:
As you can see, you know, you probably can tell this can be an entire episode of its own. I'll give you some examples of what I have found in people's homes and what we've done to remedy this, but this could be really, really scary. And, again, if you may even for your own stuff, like, if it's stuff that you already knew existed but forgot, that can also be a bit of a shock, but if it's somebody else or maybe a partner discovered it, it can just have a lot of emotions to it. It could be good emotions, it could be bad, but they're just very deep, so let's talk about it. Okay. So because these items can be can have this unsettling feeling of finding forgotten things, like letters, journals, photographs, it can stir up a lot of emotions. So I'll share one example of, like, why that matters. It's because it doesn't allow you to keep going.

Stephanie [00:19:23]:
It, like, halts you. Right? Now you wanna go down memory lane. Whenever this happens, we really just put this to the side and and save us save a time to address those things. Like, those things, that area needs its own time to get addressed. In my opinion, it should not be lumped into your overall regular organizing journey, like, when you're decluttering yes, no, or you're going through junk mail, or, you know, the stack of papers that you're going through. When it comes to sentimental items, it really should be its own project. And the more you have of it, the more I would just suggest you put that to the side and go through that on its own time. That's that's its own project, because I don't want that to be the stopping point for you making progress in your other everyday items that are not as sentimental.

Stephanie [00:20:16]:
And here's what ends up happening. When you have enough practice with your everyday items, with things that are easier, stuff that's easier to decide what to do, to keep, to let go, to sell, to donate, When you have that practice and you see the momentum and the change, the more that will inspire you to make decisions with your sentimental stuff. Okay? So I just I want you to practice the muscle of executive decision making. 1st, practice that a few rounds, and then go to the sentimental items because it can be very scary. It could be very overwhelming. It can cause problems between family members when you start to uncover some of this stuff. So I just don't want you to go there until you're ready and you have as many of the tools tools as possible, like either a therapist or or a moderator or a, you know, best friend, somebody that can guide you through this so that you can get unstuck when you get to that point. That's what we have done with most of our clients.

Stephanie [00:21:18]:
We just separate that and make that its own project. Okay. So how can you handle these emotions, in emotional moments? Again, I'm not a licensed therapist or anything like that. I highly recommend you getting someone that can help you through it that is that specializes in this because it could be overwhelming. And it some past trauma will come up and feelings will come up. So have someone that can that is qualified to guide you through this. With that being said, I have some quick tips as a pro organizer that I have seen work. And, one is having compassion for yourself or the person that you're helping, which means having a little bit of patience, understanding that this is its own journey, that it's not, for the most part, you know, the person being difficult, the person delaying, the person trying to be mean, or whatever negative connotation you have towards this emotion and this this this task.

Stephanie [00:22:16]:
Okay? It's probably not on purpose. If it is on purpose, it's a different subject here. So I just want you to come at it with some compassion and some patience. So, again, just put it to the side and move to something that you are able to control that, you're able to help them with or you're able to help yourself with because you can't really control the way that you will feel when you are going through that the emotional boxes. And then the others is if you're able to if if this is especially if this is stuff that is, like, family, like, inherited stuff from family and you have other people that could help you with the decision making because they know how important this was. So I'm talking to all of you who have siblings. I'm talking to all of you who may have cousins, relatives, friend groups that were very close to the person that you're decluttering and helping decluttering and organize. They could part be part of the community that makes those decisions with you.

Stephanie [00:23:14]:
So it's almost like a voting system. Okay? And that way, you can you can make it yes. You can gamify it, but it's almost like this feeling of, okay. Other people agree that this needs to go. Other people agree that we should keep this or invest in fixing it and making this better. I'll give you a quick example before we move on that, this is really evident in in furniture. So I had a client who had this, like, armoire and buffet table. So it's 2 very beautiful pieces, and they were just kept in the storage room forever and ever, and they didn't wanna pay for the storage room anymore.

Stephanie [00:23:46]:
I mean, it wasn't like, it was it was money, you know, that they had to spend every month, and they were not really using it for anything else other than storing it was, like, a grandparent's stuff. Anyway, they wanted to do something with it, but they the so the family that was paying for it felt like they were keeping it because they didn't wanna make that decision by themselves, like, to get rid of it. So they included as many family members that they knew would be impacted by this decision as possible. And what ended up happening is, at first, there are some of the cousins and relatives said, oh, my gosh, of course. Like, we don't want that to be your responsibility only. We'll chip in for the storage room while we decide what to do with it. So I think they did that for a couple of months over the summer because then we came back in the fall. A couple years ago.

Stephanie [00:24:36]:
We came back in the fall, and then they decided they were going to upcycle it or just, like, upgrade it. I think it had, like, some of the hinges weren't working and stuff. So they decided they to hire a professional to fix it, and then they did, offer it and put it in in some of their relatives' houses that that where they did wanna keep it. But they didn't wanna take it on when it was all broken and didn't it didn't work. So, basically, the family pitched in. Okay? So this became, like, a family and friends. Some of them were friends that they all pitched in so that there was not just one responsible party paying for the storage and also to get it fixed, and also so that so that when they would get together, they could see the armoire and the buffet table because I guess I guess the grandmother had put, like, all their names and all the different, celebrations that they had had inside, and they wanted to keep that going. So they did take some pictures, so in case it broke or got damaged, they would have, you know, that memory still alive.

Stephanie [00:25:36]:
But then they just chipped in to get it fixed and keep the memory going and find someone that did want to keep it, which I thought was beautiful. It was a beautiful way to, like, a win win for everybody. Right? So think about all of that. It doesn't have to be so heavy and so scary to do this on your own. Rely on your community. Rely on your friends. Rely on people that might be interested in helping you in this. And also, just remember that this is a project on its own, so put it to the side and address it, on its own and not part of your overall organizing and declaring journey.

Stephanie [00:26:11]:
Okay. Let's go over to spooky problem number 4. Okay. So this is where the dust, the allergies, and the dirt come in. We group them together because it's just more about dirt, less about other creepy little things. I mean, it's still creepy, but this is, like, its, its own problem. You know, dust buildup can trigger can trigger allergies, and that's a big problem. So that in itself, it's it's one thing.

Stephanie [00:26:36]:
And so it can be really unpleasant, and some of you will procrastinate because of all the debris and all how you feel physically, not just mentally of the phobia that you may have, but physically, your body cannot adjust or take care of it. So some of the practical tips I have for you on here are to prepare for these spaces with some masks, some cleaning supplies, of course. You got air filters, all that stuff. But hire a professional. Similar to the creepy crawlers, hire someone to come in and clean it for you. But in this category, you can hire something like a professional cleaning company, and they can come in. And you can just say, hey. I I will be tackling this, but can you help just clear, clean as much of it as possible so that I can come in and and organize and declutter and sort through everything.

Stephanie [00:27:27]:
So what many of them will do or and or I would suggest that you tell them to do is to, if you have a lot of fabrics, clothing, towels, things like that, have them shake it up a little bit, shake it up all the dust. Like, try to get as much of the dust out as possible and so that you can go through it. You know, the this process is one of those things that you might find that you don't even want to pay and go that extra mile, and I get it. But it might be worth it if you have vintage items, antiques, things that were sentimental to you and you do want to keep. Or you might just say to them, you know, or to the company that you end up hiring to do this or friends or whoever it may be to just do as much as possible. Maybe, like, put put a budget to it. So just say I have this amount of, you know, a $100, whatever it may be. How what can you get down for a $100? Because, really, what you're trying to do is get as much of the dust, dirt, and debris out of there so that you can at least function in the room.

Stephanie [00:28:25]:
So that's one of the tips that I have for you. Another tip that I have for you that we've done personally is we moved everything to the to the garage, opened up the garage, and let it air out for a couple of days. And so it it was almost like a double like, we did 2 things at once because what we did is we took everything out of the space. It was an attic, and we've done this actually for basement as well. But, an attic, we took everything out, cleaned the attic. That gave us time for the 1st crew to come in and put new shelving together and clear it out and do that while the other crew was dusting everything and not, like, fully cleaning it, but just enough so that the allergies and, like, the family that was living there just felt like they could at least go into the room and start decluttering and organizing and stuff like that. So those were the 2 crews and then we, came together in the 3rd step and then put everything back as fast as possible or as efficient as possible while trying to declutter because they were not ready to go through every little thing because they felt like they could do it themselves. They just were not able to because every time they were in that room, you know, they couldn't breathe.

Stephanie [00:29:33]:
So that was a problem. So that's what some of the suggestions that I would have for you. Basically, just clear it out, clean it out as much as possible, and then tackle the organizing, the decluttering, the repurposing separate from the just trying to get it all at least set up so that you can go in and start the process. So spooky tip number or spooky thing number 5 is the mystery and those old unidentifiable objects, like those mysterious things that that come up. So this is a very broad section on purpose because I'm gonna tell you a couple stories. Some of them will be TMI, too much information, Might gross you out a little bit, so listener beware, but I just wanna be honest with you and and what is what comes up so that you feel you can feel heard and seen that you might not you're not the only one in a in in like a loving way here. Okay? So you you might feel alone in this or embarrassed, but please don't be. Many of us have seen this in our profession.

Stephanie [00:30:35]:
It's very normal within its context of some of the stories that I'm gonna tell you. So this is the stuff this is the category where you have that eerie feeling where you know that it doesn't really belong there. So this is, like, where gross things might live. If you have if you had a family member that had something like dementia, some mental health illness, this is where this category lives, like stuff that they might have been hoarding, stuff that they might have been doing and kept and bought, and you had no idea. Okay. So this that's one category, and it's very it can be very hard and emotional. So similar to our last strategy is to kind of keep that separate. Like, put those things that are creeping you out, grossing you out to the side because that will be a process that you tackle to also uncover some of the trauma from that person or you that you had.

Stephanie [00:31:36]:
Again, it could be like dementia. It could be a very emotional thing, because you realize what they were going through for those years. So that's one category and then or one section of this. And then the other section is, like, some of it might be biohazard, might might be where you don't feel comfortable going in there just more for it could be like a danger, like, especially spaces that, aren't very sturdy, like that type of dang like, dangerous spaces. So those could be very, very awkward and very uncomfortable situations to be in, but they can definitely be tackled. The other parts of stuff that maybe you have kept over the years, your spouse, whoever you live with or whoever you're helping with, that you were really afraid to throw away, like, old technology. You may you might have those things that are that are more, nostalgic for you and that you had no idea you kept. So maybe you know you have your old clothes from when you were a baby.

Stephanie [00:32:34]:
Okay. Fine. But this is where you don't even know what this is, but you know you kept it for a reason. Some of you have, like, those old phones, old things from maybe your parents, 8 tracks, etcetera, etcetera. Those are the things I'm talking about that you might not even know what they are. Okay. So, if that's what you're coming across, then it might be difficult for you to move forward because you are hesitant to let it go. Number 1, you might think it's worth more than it really is.

Stephanie [00:33:04]:
Number 2, you might be thinking all these feelings will come up, very very eerie feelings of of nostalgia and also, oh my gosh. I didn't know this was going on. So this is like a this is like a very confusing category that some of you are in. So some of my suggestions on how to go about this is to evaluate these items. Some Some of the questions I want you to ask yourself, and we have some decision trees on this. Okay? So head on down to the show notes, but for the keep it or toss it decision trees. And so do they still serve a purpose? Like, do you do you know what it is, and would you use it? Can they be repurposed or donated? Like, may start seeing making those quick decisions. And if you come across a section that would make you grossed out or you feel like, oh, you just discovered something about your past or your loved one's past, your own past that needs to be addressed on its own, we're going to put that in the on its own project category, similar to the sentimental items because stuff will come up that I don't want it to stop the rest of your organizing decluttering journey.

Stephanie [00:34:15]:
This is, again, where, family secrets might come up. You may be finding old love letters from someone that you forgot, you didn't know, and then you're going to be just, you know, going down that rabbit hole. And so that journey of finding yourself, the past is its own journey to the organizing journey. It's like 2 different things, and I I really want to make that super clear because people then feel like they're overwhelmed, and they mix the 2. And I'm like, no. No. No. No.

Stephanie [00:34:47]:
It's 2 different things. Let's go organize your pantry, but if you find your old recipe box from your grandmother and from you, and going through the recipe binder that's all a hot mess, that's like making a whole mess in one of your pantry shelves, that is a project on its own because we're now entering into nostalgia, we're entering into things from your past that we don't want to confuse and merge with just deciding if this is expired food or not. Like, 2 different things. 2 two different emotions. So I want you to make sure to separate those and tackle them that way. Something else I want you to do is if you don't, especially with the older stuff, if you don't know what it is, take a picture. Google Lens now has, you know, an AI and all of these, like, great language model, visual models are out there great now that you can take a picture, and you can ask the Internet. You can ask the models and ask, what is it, and is it dangerous? This is very predominant with some of the dishware, some of the items that were made in times when things that are now illegal and we know are not good for you will, will come up.

Stephanie [00:36:03]:
Like, oh, I had no idea that this was this, you know, type of hazardous material. Take a picture, go online, see what the Internet is telling you, and then make educated decisions based off of that. Obviously, ask the experts if you can. And if you know someone, you can always message us. We can guide you to somebody that might know, so that way, you know how to properly discard of it or what to do with it. Okay? So that's some some of the solutions. Alright. So, that's the wrap up for today.

Stephanie [00:36:32]:
If you liked this episode, please let us know, and just remember and, oh, and if you didn't, please let us know as well because that will help me, and I won't make the other 4 more in-depth episodes because I do I feel like you would all appreciate it. And I'll give you more stories and more concrete strategies if I make I already made the the creepy crawlers episode. But if I make episodes out of the other four sections and give you even more tips on that and maybe even bring some experts into it along the way. But let me know either way. So anyway, but don't forget that these spaces are completely manageable with the right tools and the right people in your circle and your community. Okay? So don't let these dark corners scare you away from organizing and decluttering. These are just spaces that have not seen the light of day and can be creepy, but we can do this and we can do this together, and we can overcome that obstacle so that you can make space for what is important to you now, and it can lighten the load from you. And if you ever need to talk through some of these creepy categories, come over to our quarterly and free workshops that we have all throughout the year where we I just basically, it's an hour where you can ask me anything and we can talk about some of these subjects and see what you can do about it.

Stephanie [00:37:54]:
We also have a free keep or toss decision tree. We have 2 editions right now, the inheritance edition, so it's stuff that you inherited and then stuff that was yours. Okay? So it's a decision tree, quick yes, no answer so that you can determine, if you should be keeping it or maybe letting it go or what other options you have. Okay? So you can practice that muscle of making fast decisions to help you in your organizing journey. Until next week, happy organizing. Thank you for listening to the organized and productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you leave a rating and review on your favorite podcast player. It helps with letting people know that we're here.

Stephanie [00:38:34]:
For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

92: 6 Problems You May Run Into While Decluttering

This week we dive into six common challenges that make tidying up a tricky task, and discover practical strategies to overcome each one with ease and confidence. From handling emotional attachments and decision fatigue to managing resource constraints, we are here to guide you through each hurdle with compassion and creativity.

Oh, and as we approach our two-year anniversary, exciting changes are on the horizon, ensuring our podcast continues to serve your organizational needs. Don't forget to catch our “21 Days of Holiday Prompts” coming up in mid-November and keep up with us on Instagram and our newsletter for all the latest updates!

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Practical strategies to boost confidence
  • Tips for managing resource limitations
  • Actionable insights that make decluttering easier

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie [00:00:00]:
Hi there. Welcome to this week's episode. Okay, so for this week, we are talking about the problems that you may be running into while decluttering. Either it's your own stuff and. Or you're helping a loved one and how to overcome those problems. Now, you will notice from the title that I'm talking about six specific problems. And that is because I. One, we only have a certain time together here.

Stephanie [00:00:25]:
I don't want to overwhelm you. So I picked the top six. Six. Because there are many problems that come. Can come up, and many of the problems are very specific to the scenario that you're dealing with because your family dynamic is different, the location is different, the circumstances are just different. Right. So we. I mean, technically, I can.

Stephanie [00:00:44]:
I could have come up with, you know, a thousand problems and a thousand solutions, but that's not going to be very helpful to you. So I rounded them up to six to six of the top problems in themes that I see, and that's how we will approach them. So the goal of this episode today is for you to navigate these really common decluttering challenges without frustration or overwhelm. And to know that you're not alone, that you're not the only one that's having these frustrations and that there is that light at the end of the tunnel, that there are some solutions that can help you get through it. Okay? So I don't want you to get stuck. Stuck. So this episode is really like an inspirational feeling, like a big hug to you to tell you that you're not alone. And here are some ways that I would approach this, and I would suggest that you try some of these before feeling like you just are going to lose your mind.

Stephanie [00:01:40]:
Okay? So let's get right to the episode. Here we go. Welcome to the organized and productive podcast with the organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expertise ready to explore the right organizing and productivity solutions for you. Yeah. Well, then, let's go. Okay, so we have the six problems, like I mentioned earlier. And then the solutions, they're not in any particular order of the most common or the most important.

Stephanie [00:02:11]:
They're just the top six. But this one, the first one I'm starting off with is in no scientific way have I measured this lately. Okay. I have done surveys before, and this was the top one. But this just my gut, my experience, this just is the one that always comes up over and over. So this one just happens to be the first one I'm talking about. But it's also one of the top problems that I see happening when you're decluttering and people just tend to get stuck here. And that is the emotional attachment to items.

Stephanie [00:02:46]:
So what that means is the memories and emotions that you have attached to certain items or your loved one, if you're helping them, can make letting go really difficult. So then now you have attached some memory, some emotion to the item, making it really hard to let go. So then you get stuck. I would say raise your hand if you were in front of me. Raise your hand if you have come across this. If this is you, then one of my solutions here is to start off with the immediate, immediate nos of decluttering. What that means is start off with the really easy, non emotional things. So if you are getting attached to things and you have been, and that's why you can't let go, and now you're just kind of stuck, then make a pile of the easy things that are very quick decision making.

Stephanie [00:03:42]:
And it doesn't mean those are the easy throwaways. It just means that those are the things you really don't have any attachment to. So it could be things or spaces. If we are working together and we are working through a house, let's say my first question is going to be, well, one of my first questions is going to be for you to rank the rooms that you utilize the least. And then. And then the separate section is, or like a separate column is rate the ones you have least emotional ties to because those are the rooms we are going to start with. So this could be, you can apply this to a space, like a full room or a drawer or like, you know, small section, like boxes. So start with those first.

Stephanie [00:04:27]:
And that's going to do a couple things. One, it's going to give you the momentum that you need to start the process of going through your stuff and making decisions. And the more you do this, because organizing and decluttering and decision making is something that you have to practice. I've said this before, it's a trait that we're not born with that you do have to practice over time. So if you have not done a good, like, like a deep decluttering session by yourself, on your own, or with a professional, doesn't matter, then this is going to get you to get more comfortable with making the fast decisions and trusting yourself and. Or if you're working with someone else, like a loved one, then having them trust you. And the process making the momentum go faster and faster as you continue. So when you get to the sentimental items, the emotional attachment to the items, it's.

Stephanie [00:05:24]:
It's not as harsh, and you have some practice, and now you have the feel good, um, experience of being able to make those quick decisions. Okay, so that is my number one. One of my first tips. Just start off with the things that will get you to practice the fast decisions. Some of the questions that you could be asking yourself here are, what does this item represent to me? So if you get to an item of the emotional, you know, you're like an emotional stuck. You're in that phase. See what it represents to you. And if you start to get deep into it, almost like a conversation you could be having with a therapist, then go ahead and put that to the side and let's address that until we're ready.

Stephanie [00:06:11]:
So, and then go and start with the items that you can make very quick decisions on. We have our compassionate conversation action cards for free, where I give you some scenarios for you to, you know, explore and read through. So if you're getting stuck, quite often, head on over to organize and cherish.com cc, which stands for compassionate conversations, the CC. And that is a free guide that guides you through those awkward moments or conversations and what to do. So I first prompt you with the problem. So what's. What's coming up for you and or your loved one what to say and what to do? And then I have a space for you to write down the next steps. So if you're getting stuck with this head on over there, it's in the show notes as well.

Stephanie [00:07:04]:
And just know that this is a problem that may come up and there is a solution. Don't you worry. You don't have to dress everything at the same time. Just take a moment, put that to the side, and we will come back to it later. The second problem that I see happening quite often is the decision fatigue. Decision fatigue is a psychological term and concept which happens when you are sorting through items. So in the decluttering, organizing world, it means like, you're going through all this stuff and you are getting overwhelmed. Like, it's just so many decisions, you're just getting tired of making decisions.

Stephanie [00:07:39]:
There is such a thing. Sorting through items one by one can be overwhelming. It can lead to burnout. I mean, that is, just think of the number of decisions you're having to make with every single thing. Some people don't think about it that way. Some people will just think about an entire room. Like, I need to, you know, I need to organize my closet or I need to declutter my kids playroom. But if you think about the number of things, like one, two, three, like how many things objects there are in that space and the thought and the, you know, the fact that you have to make a decision over every single one, that is a lot of decisions, and it can be overwhelming.

Stephanie [00:08:25]:
So one of the solutions that I would have for you here is to implement a decision making strategy before you even start. So we have, if you're new here, we have our seven steps of organizing almost anything. It's like our framework. It's free. We have a podcast, like a whole entire series where we talk about this. Okay. So I put that. I'll put that in the show notes if you want to follow along.

Stephanie [00:08:47]:
But basically, we have seven steps of organizing almost anything. And how the very first step is you assess and you make a plan. And in that plan, it's all. It's also. And like the, we also talk about, like, how to set yourself up for success when you're ready to tackle your project. And that includes coming up with a decision making strategy. For some of you, that's like, set up for success. That strategy will be a, like the four box method.

Stephanie [00:09:18]:
Like the keep, donate, toss, unsure sections. For some of you, it's the tri, it's a triangle. So the triangle is the keep, donate, toss. There is no unsure. So basically, like, you don't have a maybe pile. And for some of you, for others, it will be a voting system. Like, if you have your, if you have your family that is participating in the, in this decluttering or downsizing, then they maybe vote. Or your friends, like, okay, you know, especially this really comes into play when you're trying on clothes.

Stephanie [00:09:48]:
And some people will allow that. And you come and basically do a fashion show. And either your stylist or your friends, whoever your trusted people are, they vote and they tell you yes or no. And so that is one way for you to not have to make the decision, but you are picking and choosing the things that make you feel good, that you feel confident in, and others agree with that. And now you don't have to make all the decisions by yourself. And then it just keeps the momentum going. So implement something. Think about it ahead of time.

Stephanie [00:10:19]:
If you do make a decision, like, okay, this is what I'm going to do. I'm going to do like a prep station, right? Like, this is my keep, donate, toss on shore boxes, the ones that I'm taking to donate or maybe your cell pile. I keep, donate, toss, sell, pile, whatever your piles will be. And then you change courses you realize that it's not working for you, that's okay. But just keep in mind that we want to be consistent as much as possible. So make that pivot as soon as possible. And or when you feel confident that you think this is a better method for you, just don't be changing around every day, because then it just becomes overwhelming and now you're all over the place. If you can get that as soon as possible, that decision strategy ahead of time before you even start, that will help you with the decision fatigue, because you have, you have a plan in place to make these decisions, eliminating that decision fatigue.

Stephanie [00:11:19]:
Problem number three. This one is about family dynamics and different opinions. Either the people that you share a space with, it could also be roommates. You know, if you, you don't, you live with, like, friends. And so it's really anybody that needs to be part of the decision. For those of you that are helping someone else, like a loved one, downsize and declutter. Since many of you are in that sandwich generation where you're applying many of these tips to you helping your loved one, then you know how this could really be important because, and a big problem. Because if you have family that disagrees with how your loved one and or you are doing something, then it just might create some havoc.

Stephanie [00:12:04]:
So, because not everyone in the family or shared space agrees on what should be kept or let go, this could lead to that, that tension and frustration. Right. So I would suggest that you hold, if you can hold a family meeting, if you're comfortable with everybody and, you know, via Zoom or in person or whatever, like some kind of household meeting where each person gets to share their perspective. In this exercise, it's really important that people use I statements to minimize the conflict and emphasize the listening. That is a really big exercise that, that is used when in our organizing space because we don't want theories. We don't want to hear about how someone else, from someone else told you that this was going to happen. Like, we want. How do you feel? Statements.

Stephanie [00:12:55]:
How do I feel? Like I don't like it when my, you know, you're making my parents throw away stuff that I'm not ready to give up because now we can get to the root of it. And instead of putting the blame into with somebody else or someone else in this one, it's, you know, establishing a really clear decision making process together is also important. So in this case, it could be maybe the majority rules, right? Like if you all come to an agreement that everyday households, everybody, you know, you can make the decision. But if anything from that person's space, like, maybe that person's room that, you know, belonged to somebody else, those are off limits. Or maybe you put a. Some people will put, like, a. Something that was worth, like, something that's worth more than a certain amount of value. Like, don't donate it, sell it, or throw it away until the family or everybody in the household agrees.

Stephanie [00:13:51]:
This is really particular with, like, heavy or big items, like, big ticket items, televisions, vintage items, the refrigerator. I've had families do that. Quick little story. We had an estate clear out one year. The family had. Had just purchased a refrigerator for the family member that was occupying that space. And they said, you know, it, like, we want to be able to either sell it and then divide that money and everything else, we don't care. So, you know, they all agreed and said, okay, when we're.

Stephanie [00:14:22]:
When we're up, where we're down to that moment of deciding what to do with it, then I will message everyone with the options, and then we can all vote. So, I mean, it can be whatever your family dynamic is. That's not the point here. The point here is that that can be a problem, and I want you to overcome it by having very clear boundaries. Very clear. So, like, decision solutions and communications with this group of people so that you can move forward. Okay, let's head on over to problem number four. And that is the.

Stephanie [00:14:56]:
Just the sheer overwhelm in general. Not so in problem number one. We talked about the emotional overwhelm or the emotional attachment that you have to things, which can be overwhelming, but this is not that. This is just the sheer overwhelm of everything. The. Because visually, especially if you have a lot of stuff or very large, unique things, you don't see where this will go. You don't know where you don't. You can't see the light at the end of the tunnel.

Stephanie [00:15:28]:
This really comes. I'll give some very specific examples. This comes into play when people have things in awkward spaces, like the attic or basement or sheds, where they don't know how they will get the stuff out. Especially if it's like, big and heavy, they'll need help. Or if the. If you are in a position where you can't physically take the stuff out, you just are feeling lost because you know it's going to cost money or it may damage the area as you're trying to get it out. Like, that whole thing is just overwhelming. And then some people will get, overdose, overwhelmed with just the amount of stuff.

Stephanie [00:16:02]:
Like, you you're doing the math. You're. You're very practical people. You're. You're. You're adding up, um, how long everything takes. Like, every single item is 1 minute and 1 minute times a thousand, and you start making the math, and it's just overwhelming. So then you get into procrastination mode, and then you kind of give up.

Stephanie [00:16:21]:
So that's the type of overwhelm that I'm talking about here. Very common problem. And my solution and my tips here is that you break down the larger projects into smaller, more manageable chunks, which I know feel like for a minute, when I say it out loud, every time people look at me like, well, what does that exactly mean? Because I know it sounds very vague. What that means is it's start with the things that you can manage and you have control of and you know will not overwhelm you because I don't know your specific situation. You'll either have to call me and tell me, like, what that threshold is for you, or I will just give you, like, a general rule. So for some people, usually it's about, if you. If you don't declutter often and this is one of those first times, or you're decluttering other people's stuff, it's usually after about 1520 minutes, it just becomes like 15 to 20 minutes at a time. You have to build yourself up to do, like, a 45 minutes session, and then after the 45 minutes, you can start to add more and more time, and it just becomes less overwhelming.

Stephanie [00:17:23]:
I'm not saying that the overwhelm is going to go away completely, completely, because it's just not. Okay, we're not sugarcoating this. This is like, this can be really hard, emotionally and physically, but I want to limit that as much as possible. So break it down so that you can build on the momentum. Some of the tips I have, too is, yes, break it down into smaller, manageable sections and areas. And things that just are. Won't. Won't put you in the burnout phase.

Stephanie [00:17:53]:
I'm not a nutritionist here, but get yourself some food. Get some. Get yourself some fuel, good food and water and drink because your body needs to nourishment. You're doing a physical activity in a mental activity, and it can be exhausting. You're burning calories, you're burning effort, you're burning your. You need fuel and good fuel. Good, healthy fuel, hopefully. So when you're just overwhelmed, break it down.

Stephanie [00:18:21]:
Break it down into smaller, manageable chunks. Start with the. What you can manage and give yourself some good, you know, good fuel in your body so that the you like, there is something to feed that overwhelm almost, if that makes sense. A mini tip from here is some people love timers. So, like, the Pomodoro method is really popular because it works. You do, you know, 1520 minutes chunks at a time, and you do. You do like three of those and then with like five minute breaks in between. And then after the third one, you do a longer break and then you do that cycle again.

Stephanie [00:19:03]:
It seems to just build. It just seems to work for people. So try that. But do the timer that works for you and, you know, go from there. Okay, problem number five, speaking of time. But we are. I'm actually going to talk about just resources in general. So the problem number five is it could be maybe you have limited time, limited money, limited help.

Stephanie [00:19:27]:
And so this is just all about that. We actually have an episode about this. It's called maps, and it stands for, if you like, the four most. Like, the four resources that you may or may not have. So it's money. So m is for money, a is for accessibility, which is, do you even have the time to do it? P is for passion, do you even like to do it? And s is specialty, which are you even good at doing this thing? And you can go listen to that episode if you like. But the point here is just any resource constraint if you're coming across that. So it could be, I don't have enough money to throw this stuff away because not everything that that is here, I can throw away in my dumpster.

Stephanie [00:20:12]:
Like, I need to go and either pay someone to come pick it up or my trash service, especially like mattresses and big ticket items, you might have to pay for someone to come pick it up, help you get it up there and or just the recycling and or trash facility may be asking for a fee. So if you're limited on money, if you're limited on time, like, when am I going to do this? You know, in any of your resources, maybe you live in an area where you don't know anybody and you don't know who do to even ask for help. You'd like, you don't have family or friends. You're not comfortable with that yet, or you're a very private person and you're just having a difficulty with that, like, trying to fight that. Like, I don't want people in my space, but I need it to get done. What do I do? Okay, so if you're coming across that problem. Then prioritize the most impactful areas first and be realistic, realistic about what you can accomplish on your own with the resources that you do have. Because at some point you will have to make a compromise.

Stephanie [00:21:16]:
If you're not comfortable with having people come over, then maybe you can have something along the lines of, okay, I, I think I can get this stuff up out of my basement, at least to the main living area or to the front door, so that way people don't come in. I can compromise on that. And then from there just somebody picks it up. I can just post it on a marketplace online, like Facebook marketplace or Craigslist, and have someone come pick it up for free. You can compromise. Okay, so the key here, though is to prioritize the most impactful areas. Like where is it that you need the most help with? And do as much as you can on your own with what you the. With the resources that you do have.

Stephanie [00:21:55]:
Like, for instance, if you don't have the time, if that's one of the resources that you don't have, you just don't have time. You have to work all the time. You're traveling, you're whatever they may be, you have, you know, kiddos and family and other obligations. If you're taking care of a loved one and you're the caregiver, you really just don't have the time. Then maybe that is a place where you will then ask a family, you know, family or friends or other people to come help you and you can barter. So you can say, hey, I don't have the time to do this. I need to get this done or hire someone. Of course, that's always the option.

Stephanie [00:22:26]:
But in this podcast, I try to give you resources that are not always just about paying money, but maybe getting more creative and inspiring you to take action. Okay? So of course, the most obvious is just hire it out. But if you don't just barter something, so just say, hey, I need help with moving all this stuff, getting it out of here, and then, you know, in return I'll make you like five loaves of bread if you're a loaf bread maker or something to that effect. Okay, all I'm saying here is that you prioritize and you compromise. That will get you over the hump of getting you through the problem where you don't have the resources to complete this task. So now we're on to problem number six, and that is guilt and the pressure to keep everything. So really just like the guilt in general that we have. So in this problem, the most common description would be that it's the guilt about throwing, letting go of things that were gifted to you.

Stephanie [00:23:34]:
So, like a birthday gift, Christmas gift, inherited items or things that should be useful, and you're just keeping them out of guilt. That's what we're talking about. So, number one, just remind yourself that keeping an item out of guilt serves no one. I mean, truly no one. You're keeping it. You're not enjoying it as the person. So the person that gifted it to you was thinking of you, okay? And I get it. You feel bad because it's not your style.

Stephanie [00:24:03]:
You don't like it. You've over, you know, you. You're like, you're over it now. You know, you don't. Maybe you were at one point. I mean, with me, for instance. I'll give you an example. I used to.

Stephanie [00:24:12]:
I mean, I still collect happy faces and smiley faces. Fun fact, I used to. I won a best of show at the fair for my collection. Okay? That's how much I collected them. Story for another day. But I got so many of them from people that at some point I had bins. I'm talking, like, probably about 30 bins worth of stuff from, like, smiley face stuff. And I loved them.

Stephanie [00:24:36]:
I really did. And I'm so grateful for everyone that gave me one. But I just. I. Over there was just too many, okay? And it's still who I am, but I didn't need that many. And that is an example of guilt. And I did. I felt very guilty about throwing many of this stuff away.

Stephanie [00:24:54]:
So instead, I did end up. I did donate them. You know, luckily with happy faces and smiley faces. A lot of people wanted them. And what I ended up doing is I donated them to a school, a school that was in need of. They put, like, put a post up and they said they were in need of things that would encourage their students who were having a hard time with some things. So that was, like, perfect. And I didn't give everything away.

Stephanie [00:25:17]:
I kept all the really sentimental items and collector items, but the stuff that I just had duplicates of and just had a lot of. First of all, the person who gave it to me either doesn't remember that they gave it to me or they just gave it to me because they thought of me in the moment. And then they, like, you know, to them, it doesn't really matter what happens to it, but for the people that do matter, I took a picture, I sent them a thank you card, and that was it. It is not useful for you to be keeping something that is collecting dust, that it's not even being shown and the person really doesn't even like they've moved on as well. Okay, so it's serving no one. A couple of the solutions that I have for you here, one is just to remind you of that, right? Just remember, keeping something out of guilt is not serving anyone. And then number two, one of the solutions that I have for people here is to have more of like the one in and one out rule to honor that balance. It seems to work really well because that way, especially if people are giving you the same thing or the same type of thing.

Stephanie [00:26:23]:
Like I mentioned, the happy, happy faces for me, then if five people are giving you pencils and they're all the same, then you really only need to keep one or two. Do you need to keep all hundred? Probably not. So you already have one that represents them all, if that makes sense. So that's why one in, one out really works with guilt type of items, same thing with the inherited items. If it's something that you want to keep because it reminds you of that person and you're really just keeping it out of guilt because you feel like if you throw that thing away, the memory will be gone, you can take a picture of it. And that is another way to just remember the person, the moment in time. But honor your boundaries, that it may not be your style, it just may be time to let it go. Alright, so there you have it.

Stephanie [00:27:15]:
Our six common problems and my encouragement to you on how to overcome them. Let me know if you have any questions. There's a quick recap in the transcript and the show notes. Okay, so if you need that recap, just head on down there and just remember that it's really important to be kind with yourself and that these problems are very real, that you should not feel bad about having them like you. If you stumbled upon them, that is totally okay. Honor them, talk about it, journal about it, and then try one of these solutions so that you can move forward. Because that is the goal for you to have a space that is who you are there, it reflects what you really want, not what you feel like you have to be. And if you're helping others through this process, it's the same thought, right? Like guilt.

Stephanie [00:28:12]:
And having to keep all these things and having these stumbling blocks that are holding you back is not really helping anyone and it's not allowing you to live your best life. So keep on going. As always, if you want to go share it on social media, I would love to see your progress, everybody. I love and seeing it and encouraging you. And if you have any questions, let me know. I mentioned really quick that in the last couple of episodes that we are heading into the end of the year. And so we've got two big a couple of big events coming up. We have our annual 21 days of holiday prompts where I help you get organized for the holidays.

Stephanie [00:28:50]:
And it's like more holiday geared type of prompts. Like remember to do this. Like it's just every. It's 21 days total. We are starting very early this year, per your request, mid November. So I'm going to put it in the show notes as well. It's totally free. Head on over to Instagram and or subscribe to the newsletter and I will have all the updates on that.

Stephanie [00:29:12]:
But it's basically like, if you just want some accountability, this is a great way to do that for the holiday. So we have that coming up. And then I wanted to let you know that we do have some changes to the podcast that are happening in the next couple of months, weeks and months. We will be celebrating our two year anniversary in January, and by then I will have some changes, not big changes. We are still doing the podcast, and it's still all about organizing and productivity and all things organizing centered. But we're going to do a little bit of a change, something that will align more towards our audience and something you've been asking for and that we just align with a little bit better. Also be on the lookout for that. I just want to prep you that it is coming so you'll see some small changes happening and then I'll give you more notice on the big name reveal and kind of what other changes will happen as the weeks continue.

Stephanie [00:30:11]:
That being said, have an amazing week and until next time, happy organizing. Thank you for listening to the organized and productive podcast with the organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to theorganizedflamingo.com podcast Happy organizing.

Posted on Categories Podcast

91: Deciding What to Do with Inherited Items (Overview of Decision Tree Freebie)

This week we get into the listener-requested topic of dealing with belongings that have been inherited. We talk abut how you can make clear choices about what to keep or let go and guide you through sections of our free decision tree and inspire you to practice decision making so that organizing can get easier over time. Don't forget to download the free decision tree from theorganizedflamingo.com/quicklilnks and join us as we practice making decisions with purpose and efficiency!

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • How to get clarity when you're faced with those tough choices about what to keep or let go
  • Practicing the act of making decisions in your organizing journey
  • Our Keep or Toss Decision Tree: Inherited Items Edition and each section – Emotional Value, Family Legacy and Personal Use, Practicality and Resources, Sentimental Value and Guilt, Sell, Donate, or Discard

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hey, friends. Welcome to this week's episode here at organized and productive. I'm Stephanie, your host. If we have not met, hello and welcome. I'm so glad that you're here. If you are a seasoned listener. Ah, you know, you make my day. I'm so happy that you're here and that you send me all of your feedback.

Stephanie Y. Deininger [00:00:18]:
I'm so appreciative. And one of those feedback emails that I recently got was from one of you that said you love the keeper toss decision tree, the sandwich generation edition of that decision tree, because we have two. We have one for more, like the everyday items, like deciding what to keep or what to toss. And then we have one more specific for caregivers or if you've inherited stuff that may not have originally belonged to you. So you'll want the sandwich generation edition for that. And you asked me to if I could do a podcast on more of what the decision, like the decision tree questions and so how to kind of navigate through the decision tree. So that's what I'm going to be doing today. I am actually bringing the decision tree here to life on the podcast.

Stephanie Y. Deininger [00:01:08]:
And in my opinion, you still will need to download it. It's free. It's a quick couple pagers with some very quick questions. The entire purpose of this decision tree is that it acts as your personal organizing companion, which provides you clarity when you're faced with those tough choices about what to keep or let go. And if you want a deeper dive into the process, then you can always, you know, ask me questions, or we can get deeper in one of our calls. But this, this decision tree is made so that you can quickly kind of go through the yes or the no motions and at least have some clarity of, or movement at the end of the decision tree, like the yes no questions. So that's the entire purpose of this. And if you're more of a visual person, I still think that you need to download it.

Stephanie Y. Deininger [00:01:55]:
Like, like I said, it's free. Head on over to the organized flamingo.com quick links, and then you can just download for free anyway. But if not, just listen in, write the questions down, and then at the end, we will have a little bit more clarity over the things that you might be having a hard time figuring out if you should keep or toss. Okay? So let's go. Welcome to the organized and productive podcast with the organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert ready to explore the right organizing and productivity solutions for you. Yeah. Well, then let's go all right, so in the decision tree, there are about.

Stephanie Y. Deininger [00:02:39]:
There's five questions that I ask. So there's five pages. The entire thing is ten pages, but the actual questions themselves are about like five pages worth. And within, there's like two. Two questions. So five pages, five set of themed questions. And within those, there's a couple questions in there, right? And then you just go yes or no? And then you go down the decision tree. So that's a for visual purpose.

Stephanie Y. Deininger [00:02:59]:
That's what it is. If you have not downloaded it, there's additional considerations I talk about in there, and then I do define what each section is. Okay, so what I'm gonna do is I'm gonna go through each of those five sections, and then I'll do the additional things to consider with the purpose that you will have some clarity at the end. So what I want you to do is, as I go down this exercise, and you might come back to this podcast episode a couple of times, but what I want you to do is think about the one, like one thing at a time. So not an entire room or an entire project or things. I want you to think about this one particular item. So let's pause for a minute. You can just pause the episode here and think about something that you have been having a hard time letting go and.

Stephanie Y. Deininger [00:03:47]:
Or you're not sure if you even should let go. You might not need to. So this is not about having, you know, convincing you one way or another, and especially not making you things, throw away things that you may not be ready to or I believe that you should hang on to. Okay? So this isn't a one, like a convincing one way or another. But I do want you to think about one thing at a time so that we can concentrate and you can have more clarity. One thing at a time. And then the goal is that over time, it will be easier to do it. The more you do it, like the more.

Stephanie Y. Deininger [00:04:21]:
More items you do this exercise on, the easier it will get. It will be for you to go through the decision tree. Okay, so let's talk about number one, which is emotional value. And emotional value is the deep personal connection and potential distress you would feel if the item were lost or damaged. So this is often tied to the memories of or the person who passed it down to you. So that's the emotional value that you are placing it. Okay. And the first question is, would you be extremely upset if the item was damaged or lost? And then you go to yes or no, and there's a guide there.

Stephanie Y. Deininger [00:04:59]:
The second question is, does this item have a high monetary value? And the reason this question is important is because if you answer yes, but you also answered yes to the other question is one of my suggestions is to insure it. So get an appraisal if you're not sure of the value and then consider professionally storing it if you're not going to be using it regularly because older things can start to get damaged with the elements. And if you, if it's not of high monetary value, but it is of high emotional value, then you want to insure it if you can, but if you're able and if it makes sense financially, but focus on the safe home storage options. So, like climate control, making sure it's protected because you've, you've said it's the reason that you're not sure if you want to donate it, it's because you want to keep it. And if you want to keep it because it has high emotional value but not that high of a high, high monetary value, then let's make sure that it's protected at the very least. All right. The second section of this is the family legacy and personal use. So the first question is, well, first, the family legacy and personal use means that the desire to preserve the item for future generations or incorporate it into your own life through use or display.

Stephanie Y. Deininger [00:06:16]:
So that is what this section is all about. So do you wish to keep the item primarily to pass it down to future generations? And then there's a yes or no. And then if you answer no, we go move on to another question. Is the item usable display. Like, are you able to display it in your home at how it is right now? So think about that one thing. Yes. Well, then invest in a proper storage display to protect it while enjoying it. So this is very common for those older, vintage antique type of items.

Stephanie Y. Deininger [00:06:49]:
And if not, if it's not, if it's not your style but you do want to keep it, then prioritize professional storage for long term preservation. Okay, so let's make sure we protect that thing then, for the next section is all about practicality and resources. So do you use or display the item regularly or do you have space to do so? This is all about practicality and the resource. Like, are you actually using it? And remember, this is like a decision tree. So this is also based on the questions you answered right before this. But do you, so do you use this item on often or do you have space to do so? And if you do, then keep it. You know, keep using it. But consider that, does it feel, does it need any repairs? Does it need to get maintained to be usable? That we have in episode six, which is on the, you know, evaluating should you or not evaluate, but thinking about should you outsource or do it yourself, it's episode six.

Stephanie Y. Deininger [00:07:51]:
Is the current storage adequate for long term preservation? So wherever you're keeping it right now, if you will be keeping it, if you've decided, you know what, yes, I do use this item, and I do want to display it. Does it need to be fixed? Can it be fixed? How much will it cost? Does it make sense? And then, you know, where will you be keeping it if. No, that is not a possibility because you don't use it and you don't have space to keep it, then focus. So then move on. You know, move on to the next question. Basically, this next section is all about sentimental value and guilt. And sentimental value and guilt is all about the feelings of obligation or attachment you have towards an item, even if it's nothing frequently used or it doesn't hold significant personal memories, which means, is this something that you're holding on? You are putting the guilt and the value to it, even if it's not usable, you don't really need it. You don't use it.

Stephanie Y. Deininger [00:08:53]:
And it could. All of those things can be standalones, right? It could be that you do like it, but you don't use it. So I just want to make sure you separate and the monetary, actual value with the sentimental value and the guilt. So do you feel obligated to keep the item out of guilt or familial pressure? Meaning, like, just because it's a family heirloom, do you want to keep it? Do you feel like you have to keep it? Okay, so we'll. So if it's a yes, then does this item carry high sentimental value, even if unused? So do you feel the guilt? And then do you actually have a high sentimental value attached to it? Okay, so then we have the yes and the no, right? So we'll move on to the next one in just a second. See, this is why I'm saying you should probably print this out just because of the visualization of it, but the. If you do want to keep it, because there is. There's guilt, okay, there's guilt associated to it.

Stephanie Y. Deininger [00:09:47]:
You feel like even if I. You don't want it, you should keep it for other generations or just keep it, you know, you never know. Then label it really well and store it carefully. Maybe consider a memory box approach if space is limited, but label it really carefully. So that you do know what it is. And then if, if all of these questions lead to the sell, donate, discard section, this is the last section. Which sell, donate or discard is the final stage where if the item doesn't fit any of the previous categories, then you explore options for responsible disposal, whether it's through selling, donating or discarding. Right.

Stephanie Y. Deininger [00:10:26]:
But if it's good enough to sell or donate, if it is, then research its potential value. Appraise it. Use Google lens now with technology, use AI to your advantage. Take a picture of it. See if one of the search engines will pick it up so that you can compare it to something else that is out there and sell it. You know, online auction list, it may be a garage sale, et cetera, depending on where you, you know, the high, if it's a high value item or not. And, and then of course you can always donate it to a relevant organization. But do your research and if it's not good enough to really sell or donate, then let it go responsibly.

Stephanie Y. Deininger [00:11:05]:
Maybe recycling, depending on what it is, if it's a toxic item, maybe it's something you need to call your waste management company about or just throw it away. You know, if it's something that's just a common item that, you know, what, like, no matter what you, no matter how many ways you have looked at it, it just doesn't make sense after answering all of the questions. So we go ahead and let it go. Some other, some of the things that I want you to think about is theft prevention. So depending on the item's value, consider security measures like a home security system, maybe a safety deposit box. This is really predominant in jewelry items that you want to keep. If you decide to keep them, you know, have them safe. If you're going to keep it and carry them literally around, I want you to be protected and I want you to make sure, I want to make sure that you have the best, that you take care of it the best way, so that when you are ready to take whatever next steps it is, it's not damaged documentation.

Stephanie Y. Deininger [00:12:03]:
Keep records of appraisals, insurance policies, and any historical information about the item, even if it's not worth a lot of money. This is particularly true if you want to donate it later and you want to tell the story, maybe to a museum or a school or a display. So document it as much as possible and then put it away in a safe place, in a safe space and a space that, where it won't get ruined. Reevaluate your needs and priorities might change over time. So don't hesitate to revisit this decision tree in the future for the exact same item. So however you feel right now and at the end it, you end up keeping it, then go ahead and do this exercise again and see if it still makes sense. And then the family communication. So discuss the decisions with family members to avoid any misunderstandings or hurt feelings.

Stephanie Y. Deininger [00:12:51]:
I wanted to add this in here because, and I might add a couple more as time progresses, as you are going through the yes or no's of all this, whether it's the quiz format or the this just print out version, is that I you are making decisions for things that you have a right to be making decisions for. And, you know, if. I know sometimes there's just the drama of family dynamics and friends and whatever, whoever else is involved, but clarity, you know, if you can get that out of the way as much as possible, making sure that everyone who has an opinion got their opinion out and you've considered it, if that. If that's irrelevant or you don't even want to deal with that, then just at least consider that you've thought about it. Okay? I'm really big about okay. Even if you don't do anything about it, you understand that that is a possibility so that you're not surprised later on. Okay. See, I told you this was going to be one of our quick ones.

Stephanie Y. Deininger [00:13:49]:
Once in a while. We do have these very quick run throughs of either services that we have out there or like something that I want to explain a little bit further. And this is one of them. And or just super quick tips that you could be listening in on while you're doing whatever action in your organizing journey. So this one is meant so that while you're thinking about those items that somehow you were passed or given to, that you can quickly make some decisions, at least to move some things forward. You might need some more clarification or you might have more questions around this. So give us a call, send us a message. I would love to be part of your planning committee for this next phase of your organizing, decluttering, or downsizing journey.

Stephanie Y. Deininger [00:14:35]:
Okay, so we are here. We're available. But this resource should at least get you to the next step and make some clear decisions on your own. Go ahead and download it [email protected] quicklinks and until next week, happy organizing. Thank you for listening to the organized and productive podcast with the organized Flamingo. If you enjoyed today's episode, I would love it if you leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organizedflamingo.com podcast Happy organizing.

Posted on Categories Podcast

90: Putting Stuff Away (The Power of Clear Counters)

Ever felt weighed down by clutter? On this week's episode, we explore the benefits of clear countertops. Clear counters are not just about minimalism, but mental clarity and reduced stress. We are sharing tips on designating spaces, forming habits, and keeping surfaces functional and stylish. Plus, grab our free “Keep or Toss Decision Tree” at theorganizedflamingo.com/keeptoss to help you make decisions faster. Let's transform your space into a serene, inviting haven. Don’t forget to tune in and leave a review. See you there!

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In this episode we talk about:

  • Mental Clarity Through Organization
  • Intentional Design & Functionality
  • Gradual Habit Formation

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hi, friends. Welcome to today's episode of Organized and Productive. This week, we are talking all about the power of clear counters and putting stuff away. So we're gonna dive into a topic that can make a world of difference in your day to day life, which is the power of clear counters, but also a topic that can be a bit controversial. So we're going to just air everything out today. We're going to talk about why is it that people talk about having nothing on your counters. Is it really, truly advantageous, or is it just a trend? Is it just something that you see online for it for it to look pretty? But does it really work? So that's what we're gonna talk about today. So in the episode, I'm also going to talk about the common mistakes that I see people making when putting stuff away, myself included, by the way, and how you can maintain that sense of calm over time when you do have a clear counter and what it really means to have a clear counter because it's not what you think I think you think I mean.

Stephanie Y. Deininger [00:01:02]:
Okay? But but then put stick around at the end where I'll share a free resource to help you make decisions about what to keep and what to toss. So let's dive in. Welcome to the Organized and Productive podcast with The Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. So let's start with the why. Why should we care about clearing off our counters? So first things first, you know I'm a very transparent person, and I always just like to tell you what it is that my belief is and what our process is and what it's not so that you're not finishing a podcast episode of ours or anything you read of our content and say, oh, I feel bamboozled. I thought she was going a different direction.

Stephanie Y. Deininger [00:01:52]:
If you know me, you know that it makes me cringe, and also I'm just not that talented to give you a bait and switch type of message. Okay? So this is not about trying to convince you to have a minimalist clear counter life. That is not what this episode is about. What I do want to talk to you about is why should we care about clearing off counters, why it's such an important part of your organizing journey. And then once you hear this information and you do your own research or you just kind of look at the pros and cons and figure out something that works for you, then you can implement a system that works for you. But that the why of clearing counters is really important, so important that I'm devoting an entire episode to this. Okay? So so that's that's kind of what I I hope that you will get out of today's episode. Alright.

Stephanie Y. Deininger [00:02:44]:
So let's start again with the why. So why should we care about clearing off our counters? I know it can feel like an afterthought, one of those things that we push off until it becomes a bigger problem. But the truth is is that clear surfaces make a huge impact on how we feel in our spaces. And notice how I said clear surfaces. So this is not just countertops, like your kitchen countertop or the island in your kitchen or the bathroom. Those are usually the countertops we think of. Maybe the dining room table, where we eat. So those are the most popular followed by the entryway, maybe the place where you put your key.

Stephanie Y. Deininger [00:03:23]:
So, yes, I am talking about those places, but, really, this whole conversation is about anything that is a surface in your spaces, your office, your, you know, your house or whatever it may be. Even your car, to be quite honest. So, you know, anywhere that there's a a horizontal vertical space is what we're talking about. So visual clutter is what it's it's called. It leads to mental clutter. We have a couple of episodes which I will put in the show notes where we talked about this. One of them was all about how to avoid overwhelm. We talk about procrastination, and many of our guests within the last, you know, year and a half that we've had the podcast have talked about this subject.

Stephanie Y. Deininger [00:04:04]:
How visual clutter leads to then mental clutter because of just you're looking at all these random things around you, and then that can cause confusion. If you're working on a project, for instance, you don't you know, you have a lot of, like, that visual visual clutter that you're just seeing. There's no clarity, no pun intended here, as far as, like, your vision of whatever you're working on, but also no clarity to the space itself. So when we walk by cluttered countertops, whether it's in the kitchen, the bathroom, wherever it may be the desk, it sends a signal to our brains that there are things we still need to deal with. So that's one of the most common reactions people have. Like, oh my gosh, I haven't put the laundry away. Or if you have a catch all surface, then you have it's all those delayed actions that you have not dealt with, whether it's homework, you haven't finished your homework, you haven't finished your work, you haven't put the laundry away, the groceries away. Right? It's all these delayed decisions that are you are now being reminded of when you see all that visual clutter on counter spaces.

Stephanie Y. Deininger [00:05:11]:
It's like a little mental nudge saying, don't forget about me, and over time, those nudges build up into stress and overwhelm. The last thing we need when we come home from a busy day is more stress. Right? So what I want to have you understand about the why is that it's not that the items themselves have any negative impact. So if you're more of a maximalist or you enjoy having things around you that are nostalgic or pretty things or you're more of like a trinket type of person, that's amazing. That's beautiful. That that's wonderful. As long as it's purposeful, as long as there is a and an intention behind that. Right? It makes you happy.

Stephanie Y. Deininger [00:05:58]:
You intentionally put it there. It is part of your vibe. It's part of your decor. It's useful. It has some some kind of, reason for it to be there. But when it's just accumulating or there's no real reason behind it, it's those little nudges that start to overwhelm you. And then from there, however you deal with stress, you know, it starts to accumulate. And for some of us, you know, things will start to get lost underneath the pile in the way that you deal with trying to find it so you don't create more stress is going to buy something to buy the thing again, and now you have doubles and triples, you know.

Stephanie Y. Deininger [00:06:36]:
And so then the story can continue as you can see where where this would go and how this would lead lead to clutter. When your counters are clear, you will notice a few things right away. First, you feel more at ease. It's just there's not all these little things, like, with little voices inside. That's the best way I can describe. And I know that's how many of the people that I work with describe it. It's like these little voices are talking to them, in the form of an object as a reminder of something that has not been done, procrastinated upon, or a delayed action. And there's less distraction too.

Stephanie Y. Deininger [00:07:09]:
There's just less noise. I mean, if you don't see it, that's why there's that saying. Right? Out of sight, out of mind. When you don't see it, you don't think about it. And the opposite of that that could be not good. It could also be very good because you don't talk you don't think about it. There's less distraction, so there's the the the less noise in your space. And then, of course, there's the clear counters make it easier to actually use this space.

Stephanie Y. Deininger [00:07:34]:
So those counters usually have a purpose. Right? Like, there's the desk to work at to work in If it's for your dining room, your kitchen, your bathroom, etcetera. So there is an episode, a couple of episodes ago, especially during the holiday, I talk a lot about prep stations and how there's nothing wrong with having a catchall or having a prep station as long as that that's what the dedication is. So if you have the space or ability and means to buy another table or or another surface where that is the transition space, but you know that that's what that is. And then you have very clear boundaries over when you go and tackle that space so it doesn't keep piling up, then that's great. But that it's that is its intention. But in the other spaces that you that are meant to be used as as its in in, initial intention, like at like a desk, like, or maybe you bought it so that you could write your next book, to do homework. Or maybe you're using your dining room as both, like a dining room table and then a homework table.

Stephanie Y. Deininger [00:08:38]:
Well, great. But those two things have nothing to do with a catch all table. Right? So this the clearing counters will make it actually, easier to use actually use the space as intended. One of the best visuals and descriptions of this, that I like to use, it's it's when things are clear, it's like your environment is inviting you to get things done instead of reminding you of unfinished tasks. So let me repeat that because I hope that you can see the visualization in this. So when you have a clear countertop, it is more of an invite. It's an open template. It's an open, or it's a clear canvas for you to create or get things done, instead of those little reminders of things you have not done, which then will lead to procrastination or anxiety or guilt or all of the emotions that come with unfinished tasks.

Stephanie Y. Deininger [00:09:38]:
I've seen this time and time again with my clients, whether we're decluttering their houses or their home or organizing their loved ones' belongings. Once we clear those surfaces, which is usually the first place I will go to, the whole space feels different, entirely different. It it is you I can see it in their face. Their commentary will reflect that. It'll be an immediate, oh my gosh. I didn't know how big the space was. Or they'll say something like, I finally have room, when sometimes all we did in that first, you know, section of decluttering and organizing was just clear the counters. It makes that much of an impact.

Stephanie Y. Deininger [00:10:17]:
And here's the best part, Clear counters are maintainable, especially when you approach them with compassion for yourself in your space. Those are the spaces that you can always reset. Right? Like, they're not as as intense as maybe all the, like, bins or drawers or things that just start to get a little heavier, not just literally, but also figuratively. But counter spaces just have such a wow factor immediately. Like, when they're clear, you can see it, you can feel it, and they're maintainable because you can always just clear everything off, and it immediately, is a visualization of the progress you have made. So that is the the section here that we're talking about why I want you to consider having clear counters as much as possible. Now let's talk about the common mistakes I see people do or make or talk about when putting stuff away and having clear counters. The first mistake I see a lot is what I like to call the shove and hide method.

Stephanie Y. Deininger [00:11:16]:
So here's the thing that clear counters is not, first, before I talk about this. Clear counters is not just about having nothing there for the sake of having nothing there. That is when shove and hide becomes a problem because when you just think about clear counters and you're thinking like, okay, just everything has to always be put away, but then your definition of putting away is shove and hide. You are now creating a really heavy problem in wherever you're shoving and hiding. It's going to feel really hard when you reopen that closet or that drawer where you are shoving and hiding, and then you have to address that section for so many reasons. One of the reasons it's going to be really hard is because when you're shoving and hiding, there is no rhyme or reason. Right? You're just, like, shoving it in there. You don't even know why you kept the item.

Stephanie Y. Deininger [00:12:11]:
It still might be dirty. It might not have a purpose. You're just kinda shoved and hot and hid. Of course, I do it all the time. When we have guests over, we don't as much anymore because we live in a more rural place. And so it it's more like a if we do have people over, it's like an event. Right? Like our annual come, pumpkin carving party or, like, there's a reason, like, in a big event. Right? So I know ahead of time.

Stephanie Y. Deininger [00:12:34]:
Hardly do people ever just come in really quick. But when either when they do or when I'm just pressed for time, I've absolutely shoved and hid things in my drawer really quick. Like, out of sight first, out of sight out of mind. But here's what what I do do. I do get back into that drawer as soon as possible. And if I don't, when I do reopen that shove and hide drawer, pretty much everything either gets tossed or donated. Because if I if I didn't have the priority to take care of the thing to begin with, it's probably not it wasn't that important. Now I understand there's quite a bit of one offs where maybe you shoved and hid, like, an important paper or document or ID or piece of clothing, whatever it may be.

Stephanie Y. Deininger [00:13:21]:
So I'm not saying just grab everything and throw it away. It just really means remind yourself why you shoved it and hit it. Because there was no there was not not a home for it. There was no importance, not important enough for you to put away and take care of it. So therefore, ask yourself when you go back to that space to the those items you shoved and hid, well, if I'm not really willing to put it away the way that it's supposed to, like in its original box or to take care of it, Should I really do I need this? And and am I really the right person to have this out? I'll give you another example. This is really evident when I'm, we're helping putting stuff away for the holidays. So after the holidays are done, quite a bit of few people will just shove it and hide it. They're just over the holidays.

Stephanie Y. Deininger [00:14:12]:
The last thing they wanna do is put the the lights and the decorations away in its original box. So that is when I ask clients and and people and say, I get you. I got it. Like, we're you're tired by the by the time all of this is over. It's a little bit of the holiday blues. But if you're not going to put it away, either you're going to be okay that it's going to get damaged, or we come up with something that is less cumbersome so that you can shove and hide it in a place that it won't get damaged and has a little bit more of a rhyme or reason. And, actually, you're not shoving and hiding at this point. At this point, we are now convert teen into an organized way of putting stuff away.

Stephanie Y. Deininger [00:14:51]:
Okay. Alright. So you know what I'm talking about. So, you you know, when you clear the counters by quickly putting everything away in the cupboards or whatever, in the drawers, but without any thought about where those items actually belong. So that is one of the biggest mistakes. The second mistake I see is overstoring on the counters. So this goes for the opposite. You do have you actually don't want to shove and hide because you know deep inside or you know your personality type, and you know that if it's out of sight, it will be out of mind, so you won't use it.

Stephanie Y. Deininger [00:15:25]:
So then what ends up happening is you over store on the actual counter. And I get it. Sometimes the kitchen gadgets or bathroom products are convenient to leave out. Sometimes you have to because there is no more room anywhere else. But when we leave too many things out, even the useful ones, it can start to feel overwhelming. What I often suggest here is finding a home for each item that isn't on the counter, if possible. And if it's something that you you do use every day or there's no room for it elsewhere, like a coffee maker or a toaster, it's okay to leave it out. Sometimes there there is covers that you can, you know, put over it so that visually, maybe that gives you more of a like, it's not a daily reminder.

Stephanie Y. Deininger [00:16:07]:
But if you only use it once a week or less, it might be time to find a new home for it. So usually, kind of, the rule of thumb is, like, if it's something you use every single day, like the coffee maker, like the toaster, then leave it out. If that's still too much clutter for you or you're still feeling overwhelmed by that, there are different, like, caddies, like, little caddies that or slide outs that you can put in more of, like it's almost like a bread box. I think that's what one item that I can describe. Most of you are you know what I'm talking about. But it's a bread box that has a little door. Well, they make those types of cabin type cabinetry type, like little ones, for coffee makers, for toasters that come with a slide out. And you can find that either on Amazon, big box, like Target or a Walmart in the kitchen and organizing sections, and or you could just send me a message, and I'll send you some suggestions.

Stephanie Y. Deininger [00:16:57]:
They're always coming out with some new models all the time. So that could be a good happy medium so that you can you can put it away in a place that you don't see it all the time, and it still kinda gives you that count you know, open counters or clear counter space feeling. I would need to see some examples of how, you're using that tube so that if you're still feeling overwhelmed, I can make some suggestions, but I have seen those work really well. Okay. So that's the second mistake I've made, and I will may I will talk about the shove and hide some of the in the practical ways that I would suggest for keeping clear counters. Okay? So hang on a minute for that. Okay. And lastly, the other mistake that I see quite a bit is holding on too much for the just in case.

Stephanie Y. Deininger [00:17:40]:
I know how easy it is to keep things out because you might need them, especially if they've got sentimental value or you're neurodivergent or you do need to see what you have so that it doesn't get lost. So I do get it. I I feel I feel you. But let me tell you, when everything is out, just in case, it adds up to a lot of visual noise, and none of that becomes a priority, or all of a sudden, everything, you know, the what's the saying? Nothing is a priority if everything is a priority. Right? So if the truth is, we don't often need as much as we think. So this is where I would give you some of those suggestions where if you can put it away in a bin before you start to declutter, right, like, you're not ready to let it go and keep track of how much you use it. And if you haven't used it after a year or I would always say, like, 6 do check ins every 6 months, and then maybe it's time to let it go. Okay? Or maybe there's another type of appliance or item that you can keep in a different way.

Stephanie Y. Deininger [00:18:44]:
I'll give you an example, like, for in the kitchen. In today's age, the crock pot is really big or the toaster oven is really big, and so or, like, an air fryer. So if there's a different model of an air fryer that would fit better in the kitchen because the old one you had fit for your lifestyle before, but now you have a different model. So maybe it's time to replace it. Right? And just get something that fits a little bit better and is less cluttered. So the the usually, every 6 months, I would just say go in, do a little bit of a look around, make sure things are working for you. Maybe sell your older model and get a new and put it towards your new model or something to that effect. But, again, like I said, the truth is though, sometimes we don't really need as much as we think, so doing those check ins will be really helpful.

Stephanie Y. Deininger [00:19:29]:
Alright. So how do we get started clearing those counters in a way that feels good and manageable? I always recommend starting with 1 counter at a time. Maybe it's the kitchen counter that drives you crazy, or maybe it's your bathroom sink that's covered in products. Pick a small section and focus on just that. This makes the process feel more doable, and you'll be able to see progress quickly, which is super motivated motivating. I've mentioned this before in in our 7 steps of organizing almost anything, how whatever it is that you can see, start with that so you can see the progress of what you're making. Because if you don't have an accountability partner or somebody that's either cheering you on or a professional organizer or somebody there to assure you that it's part of the process, right, and keep you motivated motivated, you will then not feel like you're making any progress. So I want you to be able to see and not get overwhelmed.

Stephanie Y. Deininger [00:20:23]:
So pick, like, a corner of of a section of the counter if you have really big counters, but but start small. And once you've chosen your area, the next step is to create homes for everyday items. So ask yourself, like, what do you I actually use on a daily basis? For example, in the kitchen, it would be a coffee maker, let's say. A cut cutting board and some utensils. Right? For, like, cookie, or the more of, like, the cooking utensils. Everything else should be stored away. You don't have to shove it in a random drawer. Give it a proper home.

Stephanie Y. Deininger [00:20:54]:
Maybe that's in a cabinet or in a shelf, but make sure it's easily accessible without taking up precious counter space. That's the key here. It's just having the things that you know you very quickly need available to you, and those are the things that are maybe out. But if you're only using them once in a while or it's just for it's very or, you know, the other the other big tip about this is if you have a habit of going to the this one cabinet to get your plates, then those that that will be like a hap like, go that will be a habit going forward forevermore. Like, everybody will know that that's the that's the cabinet, right, for your cups and for your plates. So those items don't need to be out because they have a home. Like, they they've become such a habit. So if there's certain items on your counter, bathroom, desk, whatever it may be, that they're just they're almost for decoration, but you don't really like them as decoration, put them away and then create a habit to go get them in that place.

Stephanie Y. Deininger [00:21:59]:
Pencils are really big one. I see clients with this all the time. They love pencils. They love pens. They're so cute. Trust me. I love them. I love decorating my my my, you know, my desk.

Stephanie Y. Deininger [00:22:11]:
But I but I'm honest with myself. What I did is one day, I just cleared everything from my desk. I love little trinkets. Okay? I am the biggest fan of them, but I just I was starting to feel overwhelmed, and I cleared my entire desk, and I have not gone back. Okay? I am not a minimalist by any means, and I have not gone back. So what I did I didn't throw away I mean, I threw away the stuff I didn't need or donated it. But what I did is one of my drawers has it's like a really my, like, top left drawer is really a pretty drawer where I put all of those cute pens and pencils and my erasers and just it's just visually very pretty. So every time I open it, it's just as visually pretty or cute and encouraging as if it was out.

Stephanie Y. Deininger [00:22:56]:
But when I'm working on something, it's just not visually cluttering my space. And so it has a place. I didn't throw everything away. It just now has a home that's out of sight, and I now have created a habit to go to that door when I need a marker, a pen, for my journal, whatever it may be. So now that is where it lives. And I've created that habit, so I am using it. It's not gone and forgotten, but it's out of the counter space which before was creating some of that visual distraction, and visual clutter. My other tip here for this section of practical steps is to really be honest with yourself about if you're going for style or efficiency.

Stephanie Y. Deininger [00:23:41]:
Sometimes it can be both. Our goal is to have both. Right? You want it to look nice, visually appealing, and something you actually will use. But we confuse the 2. I I've seen a lot of my clients think that having your counter space look pretty means you're organized, and that is not the case. Efficiency and being organized is finding the things that you need as as quickly, efficiently as possible. Sometimes, you know, it takes a long time, but that if that is the most efficient way possible. Like, we want to be able to get what we need as soon as possible.

Stephanie Y. Deininger [00:24:15]:
And if you don't have that kind of system and you're just trying to mask it with pretty things, you're doing the opposite. You you are now creating more steps and more obstacles to get to the thing that you need when you need it, whenever that may be. And so I want you to really be honest with yourself about if are you trying to style your space, your counter spaces especially, or are you trying to be efficient here? And, you know, let's talk about that. And so that way, you can make informative decisions when you're trying to buy new things and when you're organizing those spaces. You know, like the example I gave you earlier about me, for me, it was I needed to be efficient in my work. I love cute little things, I really do, but they weren't helping me, you know, be, be on time. They were just distracting me. And so when I cleared it, I I saw a a difference in how much relief I felt because I didn't I didn't feel like I had to clean it.

Stephanie Y. Deininger [00:25:16]:
I wasn't trying to pick things up all the time. It just made me feel better. But I did put them in my I have, a shelf, like, a 4 shelves on the side of my like, one of my walls in my office, And that's kind of like my trophy shelves, if you will, but not like trophies from school, but like my cute things. That's where I put them. That's that's the wall that makes me really happy when I walk by it, but it's not in the direction of where I work or where I need to concentrate because it was creating the opposite effect. Now that your counters are clear, let's talk about maintaining that sense of order over time. One of the best ways to do this is by building small habits around putting things away immediately after you use them. So this is going to be the, where everything goes step.

Stephanie Y. Deininger [00:26:01]:
You know, you've you everything has a home. I know it sounds simple, but if you make it a rule to always put things back in their designated spots, you'll be amazed at how easily clear counters become the norm. This is this goes for you and your family and everybody else that may be using that space. Create those habits so that you're not always resisting it and always just trying to put it on the counter because you don't want to forget it. No. You won't forget it if you know where it goes, and that is the space that it always goes to. But it takes time to create that habit. So be kind to yourself, practice it, and start, you know, one space at a time or one item at a time.

Stephanie Y. Deininger [00:26:38]:
Make sure the systems that you do set up are easy to maintain. So this is especially important if you do, like I said, you have family members or housemates. Like, it needs to be really clear that that's where things go. Everyone should know where things go. Now for some people, what their habit is is at the end of the day, you know, there is, for a while, for, like, you know, 40 days at least, or so, they will just put everything away at the end of the day, at the end of the night, at the end of their shift so that it becomes a habit knowing where things go so that, eventually, you won't even wait until the end of the day. You might just do it immediately after you're done with the item, And that might become true with the rest of the family members or the people that you live with. It'll just be such a habit, that when you're done it's like putting away the dishes. Right? Like, from the dishwasher.

Stephanie Y. Deininger [00:27:25]:
You empty the dishwasher, and you usually have a place where you put everything. And it's so automatic that you don't even have to think about it. That's how it would be with everything on the counter. Like, it has a home, it goes there, and then you move on, you know, to your next thing without feeling like it's a chore. The simpler, the better. So I hope that are my tips for this week helped with, motivating you to have more of a clear counter mentality, and that it doesn't mean become a minimalist. It does not mean throw everything away. And just remember that when you clear away the clutter, you're making space not just in your home, but in your mind.

Stephanie Y. Deininger [00:28:01]:
That's the whole point of having the clear counters, that it gives you that blank canvas. You're giving yourself the gift of ease and peace and focus like that if clarity, and that's something that we all really do deserve, especially if we're balancing the needs of our loved ones and our own lives and the people around us. Having some clarity in some something that you can control, like your counter spaces, is going to make you feel really good. And it's okay if you are feeling like you're not there yet. It will it takes time. It's that compassion for yourself that we always talk about. So start small, be intentional, and celebrate the progress along the way. And remember to tag us whenever you would like because I would love to encourage you on your journey.

Stephanie Y. Deininger [00:28:43]:
You don't have to do this alone. So head on over to social media if you can, or just send us an email, and I will encourage you and cheer you on. And if you need a little bit of, a like a help or a guide, if you're ready to start making those decisions about what stays on your counters and what goes, I have a free resource that can really help you get clear. It's our keep or toss decision tree, the sandwich generation edition. There's a normal one, not normal, but, like, for the everyday household stuff. And then there's the sandwich generation edition for more sentimental items or if you're helping someone like your caregiver. And those are designed to walk you through the process of making those decisions without overanalyzing or feeling overwhelmed. So it's a free resource.

Stephanie Y. Deininger [00:29:27]:
Just head on over to www.theorganizedflamingo.com/quicklinks, and you will see the links to those, free downloads. Alright. Thank you so much for tuning in today. I hope you found some helpful tips here to take control of your counters and create a more peaceful and organized home. Don't forget to grab your free decision tree. Happy organizing, and until next week. Thank you for listening to the Organized and Productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player.

Stephanie Y. Deininger [00:30:04]:
It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

Posted on Categories Podcast

89: The Fix-It Dilemma: Are Those Nostalgic Items Worth Mending?

This week we are discussing practical tips on restoring furniture, clothing, and jewelry and discuss how to tackle the challenge of keeping cherished items without letting them turn into clutter.

Whether it's an old quilt needing stitches or an antique chair that could use some refinishing, we'll give you the tools and inspiration to honor these keepsakes meaningfully. Plus, we'll touch on the importance of sustainability and upcycling in preserving these heirlooms.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Learn how to give your inherited items a new lease on life
  • How to determine the sentimental versus practical value of your prized possessions
  • The emotional journey of fixing sentimental items

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hello, and welcome back to Organized and Productive. I'm Stephanie, your host. Welcome. If you're new, I'm so happy that you're here. If you are a seasoned listener, welcome back to this week, and I'll have to let you know well, you'll have to let me know if this sounds a little bit different because this week, I am recording in a closet, in my son's closet. If any of you follow me over at the organized flamingos Instagram, I will often showcase where I'm recording these podcast episodes from. Right? And I've been as of the last couple of months, I converted parts, the back room of our RV into a pseudo studio for when I record because I can easily pad it so that there's not as much noise absorb absorption, versus me trying to record in the car, which I have definitely done that. So this might sound a little different.

Stephanie Y. Deininger [00:00:56]:
I'm actually think thinking this might not be a terrible idea. I have a lot of his clothes hung up. There's quite a bit of places to absorb the noise. So this might be a good place. I don't know. You'll have to let me know. So that's where I'm I am today. So if it sounds a little different, that's why.

Stephanie Y. Deininger [00:01:10]:
Okay. So let's get right into our topic today. So we are talking about mending your inherited items. So this is a topic as part of a kind of the broader discussion point if it's worth keeping some of the stuff that you are helping your loved one declutter, organize, downsize with. They have inherited it to you, or maybe you are now the proud person of this brand new box. You did not know that they were saving up for you. And when they come over you know, every time they come over, they, happily will be passing over that box. Right? And so you uncover it, and then you find, nostalgic items, but then some of those items may need a little bit of TLC.

Stephanie Y. Deininger [00:01:52]:
So we've covered the topic in other ways about if it's worth doing it yourself, if it's worth DIY ing it or outsourcing it, and just, like, the the topics of what's worth your time and effort and value and sentimental value. But we've never truly have talked about what it takes to actually fix those items. So that's the discussion today. And as always, these discussions are meant for to spark inspiration in you, to bring up any topics that maybe you have not considered, for for you to start thinking about it if you haven't at all. Maybe you have, items that you've been meaning to fix. And because you're stuck in this middle ground of should I or should I not, you're just not doing anything. And so now they're, you know, piling up over in the corner, collecting dust, and really serving no purpose at all. So today, we're going to explore that topic, see if it's worth it for you, for you to explore what it takes, and then we'll take it from there.

Stephanie Y. Deininger [00:02:55]:
Alright? So let's get to our topic. Welcome to the Organized and Productive podcast with the Organized Flamingo. I'm your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. Okay. So what I'm talking about more like, more specific is it's those sentimental treasures that are passed down from family members or loved ones or friends that mean so much, but may be a bit worn, damaged, or in need of a little TLC. Now the part I want you to first acknowledge or define for yourself is the part where I said it means so much. Because for some people, there is that sentimental connection to that person.

Stephanie Y. Deininger [00:03:46]:
Sometimes it's the event. Sometimes it's just more because it's beautiful, and and you really love that era that they lived in, and they they wore that stuff in. So maybe it's it has nothing to do with that person, and it has everything to do with just you like that style. Right? I'll I'll give you an example. Like, personally, I've had my own experiences with this, several of them. One of them is my godmother gave me these beautiful rings she has since passed, and she's passed away for a couple years now. She left behind these rings to my mom to give to me. And it's but it's costume jewelry, and it's very fine costume jewelry.

Stephanie Y. Deininger [00:04:22]:
So it's, like, these beautiful rings. She was just like she was an artist. She just had beautiful taste. So these rings, one of the some of the stones fell off, and these stones were glass. And because I asked a friend who was a jeweler jeweler to see, you know, what it like, what kind of materials I was working with, and and some of them had fallen off throughout the years. She came back and gave me her feedback, and ultimately, most of them were costume jewelry. Some of the stones were just, not crystals, but, glass, fine glass. And to fix it, it was going to be a couple $100 between all of them and whatnot.

Stephanie Y. Deininger [00:04:57]:
And so at that point, I had to decide, well, do will I be wearing this? Is it worth me paying a couple $100? I think it was, like, $100 per you know, for the for everything and for it to be size too so that I could actually wear it because she had she was a different size in her rings and jewelry than I was. So it was going to be, like, about $100 per piece, and I had to just decide, like, is this worth it? Should I keep it? So if I would not have gone through an exercise or at least explore that to with myself, I would have always just kept them and have it given me guilt about that I didn't do anything about it, that they're just collecting dust, and I would have probably given quite a bit of story behind the why I hadn't. I would have given a lot of excuses and reasons. And then, ultimately, again, I just would would have done nothing about it. So so what I ultimately ended up doing is, I kept 5 out of quite a big you know, quite a box that were that I knew she wore, that I remembered her wearing, that I knew would be mean a lot for her to know that I, you know, appreciated and kept. And then I have not fixed them because they're not necessarily they haven't been my style. But that's not to say they won't, but I ended up just deciding that whatever could fit in this one box that honored her and the stuff that she gave me is what I would keep, and that gave me some boundaries and some reasoning. Now every time I look at it, I know there's a purpose to that box.

Stephanie Y. Deininger [00:06:28]:
Even they're even though they're not fixed, I know it's intentional, and I thought about it in that if, when, and if I'm ready to ever fix them or do something or recycle them or upcycle them or do something different, maybe put all of the stones together to create something else, then I know where they are, and I can do that, you know, at that time. So that's an example of what I mean about being intentional about the stuff that we have that we know needs to be fixed. So what I talk a lot about in this subject is that sometimes these items are more than just things. I have an entire blog post where I talk about just this, that it's not just stuff. They carry memories, legacies, and family stories with them. And if it if it was for a friend, it's who and what those moments represent. So it's not just stuff, but they can also present a challenge when it comes to organization, especially if they need some work to be functional or practical. Like, they you know, you now need to fix it.

Stephanie Y. Deininger [00:07:29]:
It's like this entire to do list to to bring it back to life. And that responsibility is now yours, a responsibility you did not either ask for. Maybe you did ask for the thing, but you did not mean to take on the responsibility of bringing it back to life, if you will. So today, we'll be walking you through how to decide what's worth mending and fixing or upcycling, if if that's your interpretation of mending and and upcycling, and what kind of projects you can tackle, and then how to honor these items without letting them contribute to clutter. Okay? So let's talk about why you should or could or why even think about mending inherited items. So when we talk about mending or restoring inherited items, the first thing that comes to mind normally for people is why? Why take the time to prepare something instead of just storing it away or just letting it go? So for many, the answer is simple, that these items aren't just things. They represent memories, family connections, and maybe even cultural history that you want to honor. So if you are wondering why it's getting hard to let go, there could be some of that connection.

Stephanie Y. Deininger [00:08:44]:
Now if you're helping someone else with their downsizing or decluttering and whatnot, remember that that can possibly be the reason as to why they're hesitating and letting of why the why they can't seem to let go and why they want to fix it, when for you, it's an obvious let it go. I mean, mending items gives them a whole new life and it and it does allow you to carry those memories forward. But it also means that you're making them usable and relevant to your space in life today. I'm in this in this camp of I'm a big advocate in it that if you can give stuff another life, another go without having to put too much resources into it, and disrupting, you know, your ecosystem. And I don't mean ecosystem just like have, you know, earth, like the whole earth or sustainability piece, which is very important. And this is and it is part of the conversation. I just mean more of your ecosystem. Like, if if you're able to, why not? Because if not, the alternative is that it will either land up in the landfill and may not even be able to come compost or be broken apart.

Stephanie Y. Deininger [00:09:48]:
And then the other is that you might be overspending because what you used to have or what you have now could have worked if you could you could have just spent a little more time fixing it or upgrading it or something like that without having to start all over. Right? And then there could have been really good meaning behind it, and it it could have been a a win win. So I am an advocate for it just because I see so much stuff that ends up in the landfill with no reasoning behind, just not just people not being at least aware that some of the stuff that they do have could actually work in some way, shape, or form, right, without adding to the clutter or without creating clutter because that's not what we want either. So there's that. So here's a good way to think about it. Each time you use an item, you're engaging with a part of family's story. So for this stuff that you are, you have inherited or is becoming part of you, there is that element as well. Like, there is even more meaning behind it that can be passed down in reason to fix it, if you are able.

Stephanie Y. Deininger [00:10:49]:
So whether it's the dining room table, that's, you know, the big brown furniture pieces are a great example of, hey, could you keep it? Because if not, it will end up, you know, in the landfill or whatnot. Can you upcycle it? Will it make sense? Now some of the stuff we're about to talk about today do require research and time. And if you don't have those two resources, then this conversation is is different. Because if you're in a hurry to, you know, get rid of or remove the items, then it it might be a little more difficult because in our world right now, or at least in our society right now here in the US, there's not as many people doing this as a service. So if you see this beautiful armoire that you do want to keep, but it's not your aesthetic, and you definitely should not, you know, be forced into keeping something that is not does not represent who you are and it's not practical for you. But if you did want to maybe break it down and make something else out of it, you should be able to. But, unfortunately, those resources are far, in are are very, limited right now in in the US because there's just not as much money into them. Quite frankly, people aren't willing to pay what it takes to make something into something else.

Stephanie Y. Deininger [00:12:06]:
You know, it requires hours of manual labor or and things like that. And so sometimes it just drives up the cost, and that is a big obstacle. And I get that, also with the dresses or pants or just any dress wear, I mean, any anything that is clothing and fabric and making it into something else, while those talented artists need to be paid and compensated. It's a lot of work. So sometimes it may not be worth it if you don't have the resources, the financial resources, and the time, because that takes time for you to, you know, to make it that way. So with that being said, not every inherited item needs to be kept or restored. K. Sometimes it's just going to be okay to let it go.

Stephanie Y. Deininger [00:12:45]:
But for the pieces you're attracted to, mending can be a beautiful way to honor the past while making it a part of your present. So let's talk next about the types of inherited items to consider mending. So these are the ones that I have seen be most practical, or I've seen people have success, in finding a source that will do it for them, or it just makes sense financially, you know, and and also time wise. So let's talk about those. So let's talk about specifics. What kinds of inherited items are good candidates for mending or restoring? Here are a few common categories, and I'll give you some tips along the way as well. Okay? So the first is furniture. So furniture is one of the most common types of inherited items.

Stephanie Y. Deininger [00:13:30]:
You know, speculation and experience tells us that it's those old dressers or beloved rocking chairs, and it's the items that probably cost quite a bit of money from, you know, the person who originally bought it, or it was, specifically made for the for that person. Because in the prior ages before the 19 seventies, even 19 sixties, there was less of the mass production, especially in furniture. So, you know, there were truly special pieces, and they had a purpose, and there were more of, those reunions and, hosting type of events that were more common. So you would have, like, the buffet table or the buffet counter that, you know, that maybe we don't necessarily need as much now. So, anyway, some of these pieces were very telling of the lifestyle that was in the past. So and and same thing with television armoires. Right? We know all about those. We call them the brown furniture, those big modules that would ho host the really large, heavy, thick television sets, and they were useful at that time for that reason.

Stephanie Y. Deininger [00:14:44]:
But now we don't have those types of televisions anymore, so we don't need that. And it nothing really you can't really replace it with something else. Like some people have gotten very creative with putting something in that big square box. But for the most part, they're just really hard to move. They're very heavy, so nobody really wants those. So furniture is a very common one that you will see being passed down. And the great thing about furniture is that it can often be repaired or refinished to look like new. You might need to fix a loose leg or add a new coat or a varnish or even get it reupholstered, especially with those chairs and sofas and couches.

Stephanie Y. Deininger [00:15:22]:
The key here is to assess the structure. That's would be one of my first and most important tips. Is it sturdy enough to be worth the effort? And will it fit in your current home style or function? Will you actually be proud that it's there or are you really just doing it out of out of guilt? If it's too fragile or you don't have the space for it, it might not it might be worth considering a different route or replacing the really fragile pieces into something that is more hardy. Like, I mean, of course, there's always donating it to someone who can restore it and seeing, you know, if they want it. And they might be able to refurbish it and then sell it themselves. But anyway, so that's a a different path. But what I'm saying is if you furniture is a really good candidate for that. There are also woodworkers that will take some of the cedar like, some of those furniture pieces that have natural woods that they can then upcycle, recycle, and create other things, and other furniture pieces.

Stephanie Y. Deininger [00:16:18]:
So definitely give your local lumber yard, woodmakers, DIYers, a call and see if they'd like to come pick it up. In that way, you don't have to move it, and they might want it. But here, we're talking more about if you should fix it yourself. So, of course, get a quote, see if it will be worth it, the furniture, but more specific if it's sturdy. Right? So if it has, like, good bones, as we like to say. And then we can maybe reimagine it with a different upholstery, different, fabric that will reflect what you who you are and what you and your current situation and maybe family's dynamic is. So don't totally discount it. Call them and get a quote and see if maybe they can just, like, do something with it that would represent, where you are.

Stephanie Y. Deininger [00:17:02]:
Now if so make sure that it's steady or sturdy. And then the other thing is that you, are able so whatever that furniture piece type of material is that, it's conducive to the areas that you live in. So here's an example. I've had quite a bit of families that will move from coast to coast or just, like, the mountain areas to coast, like, just very different, weather temperaments, and so their furniture pieces will react very differently to that. So if you've inherited something from, you know, say, a mountain cabin type of space or area or higher altitude, just thinking of that because I'm here in Colorado, but then it's you know, you're moving to, like, the coast, it's just going to have a different reaction. So be aware of that and make sure that it's worth it, and that it you don't need to do anything about, you know, protecting it so that if you do move, then, that's something for you to consider. Then second thing is the clothing and textiles. It's a this one's a very popular type of item that I'm always asked about.

Stephanie Y. Deininger [00:18:05]:
Like, should I fix it? So maybe you got, you know, the prom dress from your great grandmother or, a cultural dress from your great great grandmother or even just, like, from your mom when they were living in a different country. And then they have this just beautiful dress wear, and you'd like to keep it, but you can't really wear it anymore. Maybe it's not the style. Maybe it doesn't fit you, whatever it is. But you don't wanna keep it. Or you're considering, you know, maybe it's, like, ripped and you're trying to fix it and make it better, but is it worth it? So inherited clothing, quilts, or any of the textiles, that's kind of the category we're thinking here. So even if it is a dress versus a quilt, what you're really dealing with now is textiles and fabrics. And so those are the experts that you want to go and search for and ask them if it will be worth doing what you're thinking you want to do with it.

Stephanie Y. Deininger [00:18:57]:
And those can be very sentimental. Right? And I get that, but can you create something else out of it? If you have a piece of vintage clothing, you can look into those minor alterations and make it wearable again, perhaps. But then when we're talking about the quilt, like, types of, like, quilts, those are you what you want to consider there are, yes, the simple sewing repairs or professional cleaning, but that's really what we're looking at, the the, the cleaning piece of it. Can you give it a new life? And will it not make you if you have allergies or your space, you know, even worse, like, as far as because it collects a lot of dust. And that's the thing. Some of these pieces, you you think you can't wash, and so you don't. And so then they create, then they just get yellow. They they absorb all of the elements from the outside, and then now it's just, you know, stinky, for lack of a better word, or they're just they're just not wearable again.

Stephanie Y. Deininger [00:19:52]:
So think about those things. I personally love the idea of mending old quilts because they're not just functional. Of course, they do tell a story. You can display them as well, and they do serve a purpose. I mean, they keep you warm. So why not use it in your life now? But, of course, I understand that it needs to fit your your life. So get those quotes, but this clothing and textiles, that's usually what it will take. Those are the things to consider.

Stephanie Y. Deininger [00:20:17]:
Okay. So let's move on to the next. Jewelry and accessories. I just told a story right before this about my godmother's rings and costume jewelry. Another big, big, conversation piece that in questions that I often get. Should I fix this jewelry and or accessory? I think it is definitely worth amending. If you've inherited a necklace, let's say, with a broken clasp or a ring that needs resizing, These things can often be restored without losing their original charm. This, no pun intended, this is one of those categories that will look the same way or very similar to where to its original format.

Stephanie Y. Deininger [00:20:59]:
Again, because textiles, like the other two categories I just talked about, textiles will change its color, its smell even, just because of, you know, time. If it's a natural text textile, all that, like, cotton and whatnot, like, that's really just a very breathing literal breathing textile. So it does change and same with furniture. It will absorb the light and etcetera, etcetera. But with jewelry and accessories, accessories, yes, of course, some of them will maybe taint or change color a little bit, like with silver and other, elements like that. But its structure in the way that it it's just so it just stays pretty much the same. So that is one of those pieces that could be worth mending because you can wear it again as its original shape and and type. Of course, this is, again, this is one of those categories that, in my opinion, if it does need to be fixed and you just don't think it's it's worth fixing its original look, you can always combine it into something else, and its memory still lives on because the story still moves on.

Stephanie Y. Deininger [00:22:06]:
And you can talk about how now this new piece is a combination of your family's story or past jewelry and accessories. So in my opinion, definitely, a worthwhile thing to to fix. If it's worth you know, you have boundaries around it, you don't necessarily keep everything. You just keep the things you will actually wear and the things that fit within your space. So next up, we've got household items like glassware, ceramics, artwork, things like that. You've got this is where Pyrex, those famous Pyrexes will fit into anywhere from or, you know, nice glassware from yesteryear. These are the the items out of all the others because I'm naming 4 types so far, and this is the last one for this conversation. Out of all the 4 that I've mentioned, household items are going to be the ones that you really need to weigh make sure that it's worth and weigh the practicality with the sentimental side of it.

Stephanie Y. Deininger [00:23:06]:
Do you want to use that set of dishes, or do you wanna display them? They're the heaviest or the biggest. They're the most cumbersome, and then they're the ones that if it isn't a set and you're missing one, you know, is it worth keeping the rest? So they're just heavier and more cumbersome, like, as opposed to jewelry and accessories that you can just quickly move, you know, as you're if you're if you're moving a lot. They don't require as much space. Household items are the ones that always end up in storage facilities. Like, they just occupy so much space. So this is the one that I really, really want you to make sure that it's worth it. Is it worth it? In my opinion, things for you to consider are if you are, you know, in more of a permanent, like a house or home or apartment, like you're not going to be moving as much because the more you move, the more chances there are for it to break and chip and, get damaged. So think about that.

Stephanie Y. Deininger [00:23:58]:
Like, if you are in a position where you are not going to be moving anytime soon or not as often, then then, you know, yes. It might be worth it. Should you fix it? Should you not? I mean, some of these were toxic materials, especially when it comes to glassware, dinnerware, anything that you will be eating or being in close contact with with your, you know, your body or your your mouth, like breathing it in. Some of these were very toxic. So I want you to make sure that these items are if you're keeping them, that they're protected. And if you're going to be using them for practical reasons, like to eat out of them, that you consider that that might not be a good idea or that just something that you need to think about. Do you wanna use a set of dishes or simply display them? Maybe these are items that just bring you joy, but if you do have to if you're going to be displaying them, you need to think about the cleaning piece of it. And if if it's worth completing the set, for instance, like, do you do you intend to get the full set? Do you have the full set? You know, consider those things and if it's worth it, and if it's worth your time and efforts and all that.

Stephanie Y. Deininger [00:25:03]:
If they're too fragile, it just might be best to leave them as decorative pieces, in my opinion, and maybe not the whole set. So this really comes into play when it's, like, like glassware or anything that's supposed to be a full set, and they look the same. But but they're miss you know, maybe you're missing a couple of pieces and and or just not worth fixing or you can't fix it. So maybe just keep one set and display that one, and maybe there's a picture underneath the plate of all of the other ones that you've had. You know, if you're a collector, breaking apart sets, never a good idea, but we're not talking about being a collector in this podcast. So, for the most part, what we'll have we do talk about being a collector in some episodes, but as a whole, this is for the everyday person who does not intend to, you know, collect all these things because that's an entirely different topic and strategy. So in this case, my hope is that you just you're able to preserve the memory that comes with it and that it did it is worth your time. So, let's talk about the emotional side of mending and trying to fix these inherited items.

Stephanie Y. Deininger [00:26:10]:
For many of us, the process of repairing a family heirloom is about more than just making it usable again. Right? It's about connecting dots and connecting with the memories and stories behind the behind the object and really probably why you're even considering trying to fix it. So when you sit down to restore a chair, for instance, that, it was, you know, your grandparents, they used it, and you have pictures of it and memories of it. Or you're wanting to, fix a quilt, that your mom made, and it can bring up all kinds of emotions, both the happy and the sad. And the process of fixing it could be cathartic. You're physically touching something that connects you to your family's past and or friends or loved ones. And in a way, you're helping to keep that history alive. And, you know, I've worked with people who have found peace through mending an item because it gave them a way to process their grief or honor a loved one's memory.

Stephanie Y. Deininger [00:27:07]:
And if the individual is still alive and you're still, like, in the process of doing this with them, it kind of connects you to to the commonalities that you used to have and or, like, great discussion pieces of, like, the remembering when. So it's it there's definitely quite a bit of pros and reasons why I would encourage you to do this, but I just want you to consider that it is an emotional taxing exercise to find the resources of who is even able to fix it. If you will be outsourcing it, doing the homework, making sure it's a trusted person, and when you do give up the item, are you okay knowing that perhaps this item could could get damaged or lost? And so those that whole complexity brings overwhelm to a lot of people, and we don't we're trying to avoid it. Not that we're trying to avoid hard things. Okay? We we're not we're here to confront the hard things if it's the right thing to do. But if you're just making yourself do something and fix something that is not really bringing you any joy, any value, then maybe it's not worth it. So just consider that emotional complexity that these projects can have, even if it's that one thing you're trying to fix. And if you're doing it yourself and you don't know how to fix something, we have a whole conversation of of that.

Stephanie Y. Deininger [00:28:30]:
Right? Like, the DIY versus outsourcing. If it's something that you don't have the money to put into, if you don't have the availability, like, you don't have the time to even fix it or make yourself available to this after, you know, after school, after work, or whatever, you get home, and the last thing that you want to do is do this DIY project, then it's going to cause more problems and more heartaches for you. If you don't have a passion, like, it's truly not even something you like to do, and then if you're not good at it, like, if that's something that you have to learn from scratch how to do, like, if you're trying to fix, like, you know, something that's glass. Well, if you've never really dealt with glass or trying to fix glass, or, like, you know, let's say, like a lamp or furniture, if you've never done this and you need to learn it first, so it just might bring an entire level of frustration that you did not anticipate or are prepared to take on. So just consider those things. Alright. So I think we've talked enough about all of that today. Let me know what your thoughts are on if you think it's worth fixing, mending the things that you are unsure about because I just want you to move them I want you to move past that I'm not sure phase or that guilt phase.

Stephanie Y. Deininger [00:29:47]:
And, hopefully, this moves you closer one way or another. Do your homework. Call a couple of resources out there to see if it's even worth it financially, to fix it. Are you able to take on this project? You know, and I hope that this today's episode has given you some some of that inspiration for tackling them, and that I I that no one that nobody says that you can't. You know, I hope that, like, this gives you that that encouragement of, if you really want to, you can, but just make sure you think about these things. Okay? So remember, though, as before we say goodbye, that not everything needs to be restored either. Choose the items that matter most to you. Start small with simple DIY projects, maybe the things you can do that are not so overwhelming.

Stephanie Y. Deininger [00:30:33]:
And don't be afraid to seek professional help for the bigger jobs. And, you know, maybe start with if you're doing, like, a furniture, just start with, like, sanding it down, something that you can do yourself and see what what it would mean to do the entire project. And remember that the emotional process of mending can be just as complex as the actual project itself. Okay? So don't discount that. And then maybe if you're halfway into the project, it's okay to give it up. You tried it and it's okay. We'll move on. Take a picture and let it go.

Stephanie Y. Deininger [00:31:05]:
Alright? Okay. And as always, I encourage you to take action. Show us your projects if you decide to fix something. And if you don't, we'd love to see that decision. Like, did you donate it? Did you throw it away? Let us know. What is helping you move forward in your organizing journey? Let us know over on Instagram or send us a message. We'd love to hear from you. Until next week, happy organizing.

Stephanie Y. Deininger [00:31:28]:
Thank you for listening to the organized and productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

Posted on Categories Podcast

88: Is Selling the Right Decluttering Move? Consider These Factors

This week we’re going to talk about selling items in person vs. online. If you’ve ever helped someone downsize or declutter, you know that deciding what to do with the stuff is just one part of the process. If then you decide to sell the items, figuring out how to sell it can be a whole other thing.

So, in this episode, we'll break down the pros and cons of each method, when it makes sense to sell in person vs. online, and a few tips to make whichever route you choose a little easier.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Truly understanding what it takes to sell items as a way to declutter
  • What to consider if you are going to sell
  • Which method works best for your items – selling online or in person?

Mentioned in this Episode:

22: Reselling: Weighing the Benefits and Drawbacks of Garage Sales

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Welcome back to another episode here at organize and productive. I'm Stephanie, your host. And this week, we are talking all about selling your stuff in person versus selling it online. It's a topic that's come up in several recent conversations. Right. We even have an entire podcast about garage sale sales and how to price your items. So I'll put those in the show notes if you want to reference those. But if you've ever helped someone downsize or declutter, you know that deciding what to do with the stuff is just one part of the process.

Stephanie Y. Deininger [00:00:35]:
And I'm sure if you've gone through it yourself, you know that this is a deciding point that can make it, make you stop or delay the process because you're not sure. You just really don't know which is better. You think you can get more money out of it, so then you come to this halt because of the what ifs and figuring out how to sell it can be an entire, whole thing and project and talent that you have to now take on. So I thought, let's. Let's go ahead and make this in a conversation of its own. I will give you my take on the pros and cons of each and things for you to consider, because I don't. Not to spoil the end, but really, I don't have the right answer for you. It will depend on what you have and what you are comfortable doing, because it is a lot of work.

Stephanie Y. Deininger [00:01:29]:
Okay. So I. These are just the things I want you to consider. And hopefully, by the end of the conversation, then you can make a decision point and. Or just move forward a little bit, try one or the other, and decide if that one is for you or if altogether, you just don't even want to bother and you decide to maybe donate or go another route. Okay. All right, so let's get to the episode. Welcome to the organized and productive podcast with the organized Flamingo.

Stephanie Y. Deininger [00:01:58]:
I am your host, Stephanie, a professional organizer and productivity expert ready to explore the right organizing and productivity solutions for you. Yeah. Well, then let's go. So let's start with selling items in person. Whether it's through a garage sale, an estate sale, or a flea market, there's something very tangible about this approach we've done here at the organized Flamingo. We host this annual flea market and community garage sale every year. I've been doing this for years. If you've been a longtime community and listener and member, you know that this is something that I do around the beginning of summer here in our community and other communities that I've been and lived in.

Stephanie Y. Deininger [00:02:41]:
And there is, it's just a very tangible approach. Right? That's why people like it there in the pro category. If, if you are selling online again, it can be a garage sale. So it could be your own unique garage sale. It can be a community garage sale. It could be a community flea market. It can be anything that's really in person. Okay? Like an estate sale, et cetera.

Stephanie Y. Deininger [00:03:03]:
There's that instant gratification. One of the best things about selling in person is that you don't have to wait for payment. You, you know, to clear, like, unless you're asking for checks, which really, nowadays you really shouldn't. But you don't have to deal with shipping or worry whether an item will sell at all. When someone buys it, they pay, they take it and it's done. It's that instant gratification. It's very tangible. You can see the progress and it feels good.

Stephanie Y. Deininger [00:03:34]:
It's instantaneous. There's the no shipping hassle. Now, you know, you can offer shipping. I know quite a few sellers and people and clients that I've worked with where they'll have bigger or higher end items in their flea market and they will offer that service, but that is completely up to you. That is not the expectation when people come to an in person selling event, because shipping can be a major pain, especially with larger or more fragile items. And selling locally in person means the buyer takes the item with them. There's no need to package things up, calculate shipping cost, or deal with the lost item in the mail. You don't have to deal with that.

Stephanie Y. Deininger [00:04:15]:
And then if you are working and helping other people do this, you now don't have to take care of the entire process, like waiting and the bidding and all that, which I will get to in the, in the online selling section. So this is another pro, no shipping hassle. Then you've got the negotiation and connection. In person sales lets you negotiate directly, right? Like you, they're there in person. So if you're helping someone organize or downsize or yourself, you can work with buyers on the spot and even make bundles for a higher value. So in the garage sale world, or even estate sale or all of them really, you can say, you know what? If you take the, you know, if you take this, then you, I'll give these things for free or everything that fits in the basket or the bag, it's just much easier to go with how you're feeling in your gut instinct versus having really strict rules for your sale. And there's that human element. Sometimes people are buying because the story behind the item connects with them.

Stephanie Y. Deininger [00:05:16]:
And that's something you really don't get online. There are some amazing storytellers and copywriters, so this isn't the rule. But generally in person sales gives you that ability to tell the story behind it. If you're a collector, if you're working with someone that's the collector, then you can tell them the story that it's not just this person, the collector item from 1975, but it also belonged to. And then you can tell the entire story. And that connection might lead to the actual sale itself and or the higher price, because there's just that human connection to it. And then next for the pro is the good for bulky or fragile items, which I talked about a little bit. But larger pieces of furniture, mirrors, delicate heirlooms are really hard to ship safely unless you know what you're doing and maybe you get lucky.

Stephanie Y. Deininger [00:06:12]:
So, you know, selling it in person avoids the risk of damage when it's on its way. And buyers can see the condition firsthand. That's a really big one. We have shipped things for people. Now, our primary photo business focus is not shipping. Like, we're not a shipping or, like, moving company per se, but we have helped, and we're really good rappers, and we're very good at bundling things to get move them along, you know, to their next destination. So we have helped people sell things online. That in itself is a craft to bundle things to make sure that they arrive safely.

Stephanie Y. Deininger [00:06:46]:
And as many pictures as you can take, the better if you're doing it online. Right. But even that, sometimes just. Just things move and scratch or break or just look different. Even the colors in on the camera may look a little different to the receiver. So when they get something, they may think that the coloring is off. That is just not what they saw online. So for that reason, bulky, fragile items, things that may be different colors when you take pictures or videos, might be better to sell in person.

Stephanie Y. Deininger [00:07:20]:
Okay, so that's our list for the pros of what? The narrowed down list that I've come up with as to why, you know, selling. You might want to consider selling things in person. Now, the cons are that it is time consuming. We have an entire episode on the garage sales if you want to host your own. So head on over there if you're planning on that. But a garage sale in an estate sale, flea markets of your own is a lot of work. I mean, physical work, too. And if you're dedicating an entire day, if not several, to set up.

Stephanie Y. Deininger [00:07:53]:
You know, you now need to plan it ahead of time. Lift the tables or even just the bins of the bags or whatever it may be. It can just be more time and more physicality to it now. And in addition to this, there's no guarantee that you will get the traffic that you need unless you really market it. And even then, because of a rainy day, because of the weather, whatever that may come unfold, maybe there's construction along the way. The unseen and unplanned out of your control elements will affect your event. And that can be really frustrating, especially if you put this time and money into advertising and putting stuff out. So you have to be flexible with knowing that that can, can happen and might have to do it for another day.

Stephanie Y. Deininger [00:08:39]:
Then the lower price, then we get to the next one, the next con, like the negative or not negative, but things to consider. That's what I like to say. It's not a con, it's more of a things to consider. Lower prices. When you're selling in person, especially at something like a garage sale, people are often expecting bargain basement type of prices. Okay, it's just a rule. It's a rule that's been around forever that if they're buying it secondhand or in person at a garage sale, that's the deal, okay? That they're going to get a good deal. If you're trying to make serious money off of the value and a valuable item, you might be disappointed because people will say, you know, you will put something up for hundred dollars and they'll say, I'll give you $2.

Stephanie Y. Deininger [00:09:22]:
And you're like, wait, what? What? I was expecting to get at least 50. You know, you were hoping to maybe meet in the middle. Well, if anything, some of you are, you know, the pricing game is not your jam. And whatever you price an item, you want to get that amount. And I get that, okay? But in this realm, in most states and even countries, it's a bargain type of event. So if you price something, you will be disappointed that people might offer you something way lower. And if you were just hoping for somewhere in the middle, you might even be disappointed. I always say people want like a 75% off of what you, what you originally are thinking to begin with.

Stephanie Y. Deininger [00:10:03]:
So price accordingly. And that can be really disappointing, especially for the valuable items that you do want to get something out of mean a little bit more, the valuable item that you're not really ready to just give up for free. And then the audience, well, you're restricted to local buyers, really, unless you advertise it really well, which I talk about in that podcast about garage sales and how to do those and advertise. But if you're trying to sell a rare or very niche item, it may be harder to find someone who understands its value in a local sale versus online, because people online are doing their homework. They're searching for this one particular golden nugget of, of items, and they will stumble upon yours. And then to want to buy it in the local market, you are really limited to that pool of people, and you hope that those people will be interested in what you have. Now, if you know that you, your, your people, the people around you are those people, then great. I mean, I'll give you an example.

Stephanie Y. Deininger [00:11:03]:
Like if you live more in a suburbia type of neighborhood where there's quite a few children or families or that dynamic, and if you are trying to sell your baby children items, then that's perfect. That's, that's your market right there. You're in it, you're living it. That's perfect. Okay. But if you are in a home where it's a collector's home from someone who may be a minimalist type of person who went all over the world and, and bought these really rare items, and so they only really have a few rare items to sell, but they only know the value and the people in that community that just have children that may not be in that place of life, of collecting that one thing from that one country, then you will be disappointed because those people are not just passing by. You will need to do some online selling to it as well if you want to get what you think it's worth, or even close to that. So that's the things to consider and the benefits of having the personal touch of selling items in person.

Stephanie Y. Deininger [00:12:10]:
Let's get to the digital marketplace, shall we? Now let's move on to talking about selling things online, whether it's through the known marketplaces out there, which I will name a few. I also have an entire list that I do keep updated of what is available for you to sell online. I will also put that in the show notes at the blog post, and I name them all. And I do go in every quarter to update and make sure some of these are still working and still out there. So take a look at that. But the most well knowns right now are the eBays, the market, the Facebook marketplace, even Etsy is starting to sell those, especially those vintage items. They're selling those online items Craigslist, you know, the list goes on. The point is, selling online has really transformed how we can declutter and downsize effectively.

Stephanie Y. Deininger [00:12:58]:
But like anything, it comes with its own set of pros and things for you to consider. I love how easy it is, but here is the list of the pros and what I want you to think about before going all in on this. Okay, so there's the global audience. Okay, there's a big audience out there. Once you put it online, many people can find it, especially if you make it searchable and you cross promote it. Some people will post something online and then use Pinterest or Instagram to then have that as another way to drive traffic to your online marketplace. So there's so many avenues of how you can drive traffic and interest. And so this is one of the biggest perks of selling online.

Stephanie Y. Deininger [00:13:40]:
You have access to buyers from all over the world, really. If you want, you can also just say that you want people from a certain radius so that you know you for the ship, for shipping purposes. But basically you have that available to you throughout the world. And if you're trying to sell something niche or rare, like a collectible or an antique, there's a good chance you'll find someone who appreciates its value and is willing to pay a premium. So think about that. The convenience with online selling, you can do it at your own time. You don't need to dedicate a full weekend to do it, like a garage sale or an estate sale. You can post an item at night, during the lunch break, or whenever it fits in your schedule, and even on your phone, you can do it on your computer.

Stephanie Y. Deininger [00:14:24]:
It's just more flexible in that way. And depending on the platform, items can sit there for as long as it takes to sell. So unlike the in person event, you know, if it doesn't sell that day that you post it, you still have seven days, 14 days. If you want to renew the post, you can, you know, you have a more flexible convenience there. The potential for higher prices is a big one and a big reason why people do online selling instead of the in person. Because buyers online are willing to pay more. Especially if they're searching for specific items. Because you can see what people are searching for and if they're looking at your item.

Stephanie Y. Deininger [00:15:04]:
So if there's quite a bit of traffic to your item, then you know it's of interest and you have more say over what it's what you're willing to sell it for, like auction style platforms, like eBay for instance, can even drive the price higher than you might have expected because you, what it is is that you put in your minimum, and if people are bidding against each other to get the item, then as long as you get the minimum that you said you wanted, then it can go up from there. So if you have a rare item or an item that is being sought after, then there's the potential of getting more. And that's something that you rarely get in person. There is really ever people that come in at the same time and are bidding in front of each other. Right. I mean, once in a while you will get lucky with the two people that are kind of, quote unquote, fighting over that one awesome item, but that's very rare. And even if that was the case, they're not going to pay premium because of that in person connection feeling that people want the bargain. So, okay, some, the things that I want you to consider about selling online, though, is the shipping challenges.

Stephanie Y. Deininger [00:16:12]:
I've mentioned it, and I want to mention it time and time again because shipping is a big one that people don't consider. They think that, oh, like, I'll just wrap it up or, you know, once I sell it, I'll figure it out. Well, sure, for items like clothing, maybe, that's probably an easier one. You can just wrap or fold or roll and put it in an envelope and it'll be on its merry way. But even that is not just that easy because you need to make sure that the envelope is right for the item to not get damaged. So shipping can be tricky. You have to package items super careful, calculate the shipping cost, and sometimes, depending on the platform, offer free shipping to stay competitive. So you don't always, they don't always pay for the shipping.

Stephanie Y. Deininger [00:16:55]:
You may have to add that in your pricing, and that may be something people don't, you know, don't like, or the pricing ends up, it feels higher. But for you, it's because you have to pay for your shipping cost. And of course, there's always the risk of items getting lost in damage in transit. Right, which we've talked about. That's a hassle that really nobody wants. So something very important for you to think about, delayed payments. So unlike in person sales, online payments can take time to process. Some things that people don't know is that some platforms hold on to the funds until the buyer confirms they've received the item or there may be delays due to the payment processing.

Stephanie Y. Deininger [00:17:35]:
So here's the thing. These platforms, these marketplace state auction type of platforms, they want to make sure that there's enough inventory for people to buy. So that's a, that's you selling the stuff. And the people buying are happy with their purchases because it's already an item that is probably pre loved and used. And so that in itself carries its own risks of people not being happy with the item. So they need to keep people happy that will buy these items. And many times they will give the buyer the, you know, the right of way, the upper hand. The customer is always right.

Stephanie Y. Deininger [00:18:14]:
What, however, whatever term you want to use, they will just give them more of the incentive to come buy by saying that they get all of these guarantees. One of them is which, if you're not happy with your purchase or you see anything wrong with it there, you know, you can return it, no questions asked. And you don't know if it really did break. If in transit, was it your fault, was it their fault? And now it just becomes a he said, she said, he said, other person said. You know, it just becomes a really uncomfortable position for you to be in because now you don't get anything and now your item might even be damaged. So, you know, worst case scenario or lost. So think about that, because you don't automatically get the payment with all of the platforms. So if anything, and you don't like the thought of this, but you do like the thought of online selling, then think about giving people the, or choosing a platform that gives you the funds immediately.

Stephanie Y. Deininger [00:19:13]:
There's not that many, but there are a couple out there. And so just think about that, right, because that would not be great. And then sometimes another thing for you to think about, if you're doing this a lot, if you're selling a lot ongoing, the platforms may start to think you're doing this as a, like your, like a primary business, and they will want your tax information. So it's no longer just like a passing hobby the way that you would with in person sales, like a garage sale or flea market. If they start feeling like you are selling too much, then they will start asking for your tax information so that they can put this as revenue at the end of the year. So be careful on that. I mean, you may want to, if you see that this is a success, I'm not saying don't do it, but just think about it. And then the fees is that, one of the other downsides is that to online selling.

Stephanie Y. Deininger [00:20:05]:
Platforms do carry fees, some kind of fees they need to make their money. You know, they'll either take a percentage of your sale or charge listing fees, and these can add up really quickly, especially if you're selling quite a bit of items, right? And again, if you're selling quite a bit of items, they put you kind of in a different category. Like you're doing this full time. And so you just have to think about that. So how do you decide which route to take? Which which way you should go? I don't have a right or wrong answer for you. You really just have to think about the pros and cons of each things to consider. I have an episode where I go over should you do it yourself or outsource it? Where I ask you some questions and for you to consider if you should be doing it yourself, if you should outsource it, should you go online, should you sell in person? That's the other episode. So.

Stephanie Y. Deininger [00:20:55]:
So listen to those. If you're still having doubts after listening to the, the things to consider and the benefits, okay. Of each. So here's my take as well though, for based on years of helping people downsize, declutter and organize their lives, right? Okay. For quick. And my two, like hot takes for you is for quick and easy sales. Like the quick easy, you know, go to of household goods, tools, furniture that doesn't hold sentimental value. Selling in person might be the best way and best bet because people giving you that bargain pricing deal negotiation won't be as personal to you and it'll just, you are now like on a mission to just get rid of it.

Stephanie Y. Deininger [00:21:36]:
So it's much easier to, to have less of that connection. So a garage sale or flea market stay sale allows you to move items quickly and you don't have to worry about the shipping, which is a big nuisance. So for quick, easy sales of household goods, tools, furniture, things that don't hold sentimental value, go the in person route for more unique or valuable items like collectibles, antiques, or vintage pieces. Online selling will open up to open you up to a much larger audience and often will give you a much higher return because of what we discussed. So just remember that shipping and fees will cut into your profits. But other than that, this is like my quick hot take of which of the two to do so kind of sort through your items and put them into those categories. If you're trying to make some quick decisions and if you're downsizing for a loved one, you may want to mix the two strategies. So maybe you host a garage sale for the bulk of the items and then enlist the rest of the stuff online.

Stephanie Y. Deininger [00:22:37]:
You can also do the hybrids of like a Craigslist where you sell it online, but then you meet people in person or you have an in person event. So you can also mix the two if you have the time and you have a lot of stuff that you're trying to get the best deal for. So that could, you could just mix those up. Okay. So before we wrap up, though, here are a few quick tips to help you sell, whether it's in person online. I've done this in the past, and I'm just going to give you a couple of, like, three of my best tips for you for this episode. So price it right. Be realistic with your pricing.

Stephanie Y. Deininger [00:23:11]:
Do your research, whether you're selling in person or online, to see what similar items are going for. Be careful out there for the really inflated prices because they might be doing something that's different. There's fishy stuff going on, too. You know, when people are trying to sell online, just kind of look at the middle ground, take the average and, and see what things are selling. Look at the historical, historical data as well, because the historical data will give you what stuff has sold in the past. Meaning do you need to wait for when there is a, like a, like a, like an event for that item? So I'll give you an example, like a collector's item. If that movie or that thing is trending again because they're making a sequel, because it's become pop, pop culture again, then those things will sell again. But now you're getting into the territory of, are you a collector? And professional collectors have an entire different strategy.

Stephanie Y. Deininger [00:24:07]:
So I want you to make sure you think about pricing it right for what your goal is. Good photos do matter, especially for online sales. Take very clear, well lit photos because you want to show them the item from all angles so buyers know exactly what they're getting. And then if there's a dispute, you know what you sent. Okay, so take good photos and or videos and have a plan for what doesn't sell. So not everything will go. And that's okay. That is okay.

Stephanie Y. Deininger [00:24:38]:
So decide ahead of time if you'll donate, repurpose, or try again later. Because that way you can organize them to have another flea market or another garage. Like, I have about two bins that I will always save. Not always, unless everything sells, but items that I'm not ready to give, give up unless I get the good, a good price for it. But I'm okay with storing it. I have the space for it, so I'm okay with that. But I limit it to two binse that I will carry over for the next garage sale. So have some boundaries there, but do have a plan for what doesn't sell.

Stephanie Y. Deininger [00:25:12]:
So that's it for this week's episode. Let us know what you think. Are you going to sell online? Are you selling things in person? What do you think after this episode? What are you going to do with this stuff? And what's your plan? Let us know over at the organized flamingo on Instagram. Send us a message. Hello, the organizedflamingo.com dot. We'd love to hear from you. And don't forget to subscribe to our weekly newsletter. Every Wednesday we send a new news, a new newsletter with our upcoming events and what's going on in our world.

Stephanie Y. Deininger [00:25:46]:
So it has to do with you. Not just for fun, but things that I think are of value to you. And that way you don't have to, you know, log into social media or feel like you need to be, you know, always trying to follow us along this way. I always give you my quick tips and answer all of your questions in one organizer organized fashion that gets delivered right to your inbox for free. So sign up [email protected] quicklinks and all right, until next time, happy organizing. Thank you for listening to the organized and productive podcast with the organized Flamingo. If you enjoyed today's episode, I would love it. If you leave a rating and review on your favorite podcast player, it helps with letting people know that we're here.

Stephanie Y. Deininger [00:26:29]:
For full show notes and resources, head on over to theorganizedflamingo.com slash podcast. Happy Organizing. You our channel.

Posted on Categories Podcast

87: Outsourcing vs DIY: Making Smart Choices for Your Organizing Projects

This week we're diving into a fan-favorite episode from the archives titled “Should You Do It Yourself or Outsource It?” This episode sparked tons of interest because it's all about helping you decide whether to tackle an organizing project on your own or bring in some outside help. So join us as we encourage you to make decisions that your future self will appreciate.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • How to assess your resources
  • How to handle the guilt of not doing it all yourself
  • Smart questions that will simplify your decision-making process

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hi, organized and productive listeners. Welcome to another week here on the podcast. This week, we've got an oldie and goodie from about a year and a half ago, which was labeled called should you do it yourself or outsource it? This is one of our favorite episodes and most popular because this is an episode where I asked you some questions about whether you should and if it was worth your time to do a prod an organizing project yourself, or should you outsource it? So this isn't about one way or another, and I'm trying to convince you one way or another. This episode is all about asking the smart questions to make sure that doing it yourself is in fact worth it. Before I get into the replay, though, I wanted to share one question that came through since this episode originally aired. And that is, how do I deal with the guilt over not doing it myself? So as the episode continues and moves on, you'll understand that there's we talk about the resources and the 4 different types of resources that we tend to have. But what if guilt, no matter what, no matter what is decided at the end, what if there's still guilt? And my response to that is it's completely normal to have a little bit of guilt, okay, when you decide to outsource something that you think you should be doing yourself. I mean, sometimes you feel bad for several reasons, especially if you're multigenerational and or, it's inherited stuff or it's stuff that for your loved one or has to do with someone that's close to you.

Stephanie Y. Deininger [00:01:36]:
Right? Like, you just feel like you have to do it yourself. And this feeling often does seem to to come from a sense of responsibility or the belief that handling everything on your own is somehow it's somehow making you more capable. Like, it's almost like, Well, I should. I should be able to. But what I want you to remember is that outsourcing something isn't a sign of weakness. It's not that if you think that your loved one or whoever is kind of giving you that responsibility or if you're putting that on yourself, like, you feel like you just should. That's how I grew up. That's how it's always been.

Stephanie Y. Deininger [00:02:11]:
I just should. But sometimes using your time and resources wisely is just as smart. It's actually not just, sometimes even more. So just remember that, and make sure that that should is coming from a good place, that it's not just out of guilt, but that it's truly something that you believe in. So if you believe in that, then, you know, go for it. But if you're just holding on to the should, I should be doing it myself out of guilt, Make sure you explore that a little bit further so that you are making smart decisions that you actually want to want to do and sustain. So okay. Here is the episode.

Stephanie Y. Deininger [00:02:52]:
Enjoy. Have you ever taken on a project that you had no business doing yourself? Or maybe the exact opposite happened? You were so glad you did it yourself because it saved you money and you discovered something you were really good at? Alright. Well, in today's episode, we are discussing what you should consider and what you should be asking yourself when thinking about doing something yourself versus outsourcing it. This episode is for those of you that second guess your outsourcing and DIYing decisions. For those of you who by the time you decide, the project has gotten way bigger and more complicated, and now you kind of don't have a choice or it's just become overwhelming. Maybe you'll leave things in limbo because you can never make a decision. So let me help you simplify your decision on whether you should do it yourself or hire someone to do the task. Welcome to the Organized and Productive podcast with The Organized Flamingo.

Stephanie Y. Deininger [00:03:48]:
I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. If you're wondering why I'm talking about this topic and if it feels out of place, it really isn't. Alright. If you're wondering if I'm trying to convince you to hire us, well, it's not quite the case. Yes. We do offer both DIY and done for you organizing services and solutions, and those are always there for you. But this episode is my way of helping you get through the complications that come with decision paralysis, which is a big obstacle in the organizing and productivity space.

Stephanie Y. Deininger [00:04:28]:
Also, outsourcing doesn't just mean hiring someone for your business. In our episode, we are defining outsourcing as having someone else do it that is better suited for the task. This could be a business, some other business that does the task for you, but it can also be a spouse or a friend that you're swapping resources with. I have witnessed decision paralysis with my community and clients for years when they think they can do it themselves, but in the end, they end up overwhelmed and it ends up costing them more money, frustration, and time. And as a professional organizer that focuses on giving you maximum efficiency and productivity in life so you can have more peace, my goal is to help you think through some questions that are neutral and essential and will hopefully make it easier to decide which way to go so that the decision paralysis isn't what is standing in the way of going forward with your organizing project. We have an acronym at the Organize Flamingo that helps us quickly determine if something is worth doing it yourself or if outsourcing is a better option for you. So grab a piece of paper and pen or your favorite note taking tool because you will want to write this down and take the quiz or at least write down the question so that you can ask yourself this a couple of times. The acronym is MAPS, capital m a p s.

Stephanie Y. Deininger [00:05:53]:
And I will explain what MAPS stands for in a second. But first, pick a project that you have been wanting to finish. So I'm sure there's something like your garage, maybe a pantry, maybe a business project that you've been wanting to organize, like your files, but you haven't done it because you don't know if you should do it yourself or outsource it or it just feels really overwhelming. Okay. So did you write it down? Alright. So put that aside for just a minute, but we will come back to this project to this question over and over, so keep it handy. So MAPS asks these 4 questions. There are it stands for 4 of the resources that are crucial in completing a task or project.

Stephanie Y. Deininger [00:06:37]:
The m stands for money. The a stands for availability. The p stands for passion. The s stands for specialty. So when you're asking yourself, should I do this or should I do it myself? You're going to ask it in this way. Do you have the money, the m, to complete the task yourself? A, do you have do I so this is actually the question is towards you. Do I have the availability or the time to complete this task, this project? P, do I have the passion to even complete this task? Meaning, do I even like to do this? And then s is for specialty, which is do you have do I have the specialty to complete this task? Am I good at this? Am I specialized in this area for me in order for me to complete this task? So the way that you measure it is in this way. If you answered yes, I have 3 or 4 of the resources in the maps acronym, then DIY ing could be worth it.

Stephanie Y. Deininger [00:07:39]:
So if you have 3 of the 4, so the money, the availability, the passion, the specialty, if you have 3 or 4 of them, then it could be worth it because you have enough resources to make it worth your effort and time. But if you answered yes to only 1 or 2 of the resources outlined in the MAPS acronym, then it may not be enough to make it worth it. So doing it yourself and outsourcing could save you money in the long run. Let me give you an example of how to apply this. Let's say you are wondering if it's worth doing your own grocery shopping or maybe you should out or should you be outsourcing it? You know, those digital apps now that you can order your groceries from and they'll either deliver it to your doorstep or you can go pick it up. So you will ask yourself the following questions. Do I have the money to do it on my own? So take into account money means do I have the money for gas? Do I have a money for a car? For for those of you who live in bigger cities and maybe don't have a car of your own because you're constantly taxing or Ubering or whatever it may be, car sharing, those types of questions are important to you. Not everybody has a vehicle, right, to go get the groceries, for example.

Stephanie Y. Deininger [00:08:52]:
So do I have the money to do this on my own? Do I have the money to go grocery shopping on my own? The second is, do I have the availability, the a, or the time to do it? Do I even have the time to do it? Are you always traveling? Are you constantly on the go? Do you even have the time to do it? The third is, do I have the passion to do it? Do you even like to do it yourself? I'll give you a great example. I am not a big fan of shopping for groceries. I don't mind going to the grocery store, but I don't particularly love going grocery shopping. So those that that's the passion. Do you even like to do it? And then the s under maps is do I have the specialty? Like, am I good at it? When I do do this task, when I go grocery shopping, am I even good at it? Some of you may be thinking that you like doing it, but when you're there, you don't even have a shopping list or you spend a lot more time or money. You go in thinking you're going to spend, you know, $5 and you come out with a $105 because you had no plan and now it's just back fired on you. So that's the specialty. Are you even good at it? For my business folks and community that is listening to this, an example for you could be, should I create and do my own website? Should I be doing this myself? And so you will ask yourself the same questions and that's the order.

Stephanie Y. Deininger [00:10:11]:
Do I have the money to do it on my own? Because doing it on your own by yourself means that you have to buy the hosting, you know, then the software and, you know, etcetera, etcetera. You can go down the list of that. Do I have the time to do it? Okay. Great. You have all the money in the world to do it, but do you have the time? Do I have the passion to do it? Do I even like to do this? Am I do I get excited when I do my own website? Not really. Well, then that's that is an example of of do I even like to do it myself? Are you good at it? You can like something. You can like to do something, but that doesn't mean you're good at it. And for the specialty, the s and the m s, it it means are you good at it by nature? Like, naturally, you were just gifted with that special skill that is especially true for creatives and artists, but it could also be by trade or by education.

Stephanie Y. Deininger [00:11:02]:
So are you good at it because you went to school for this? Or maybe you're good at it because you have learned you have learned through the years to be good at this task, But eventually, you became good at it. Right? So those are all falling under the specialty. Like these examples, there are many more, and this episode could go on forever with examples. So instead, ask yourself the questions and tag us so we can cheer you on and help you move forward in an efficient and productive manner. And we're more than happy to help you with asking the right questions so that you can come out with the results that will be helpful to you in the long run. So just remember, Max, do you have the money, availability, passion, and specialty to do this on your own? These resources are precious. These four resources are super precious to you. So why do things you could be getting help to complete with less stress and maybe even better done than if you would have tried to do it yourself? But how awesome also on the opposite of that, how awesome is it to confirm that you made the right decision of doing something yourself? Like, when you go through these steps and you ask yourself these 4 questions, how awesome is it going to be when you realize that, wait, I actually really like to do this and it is worth the time.

Stephanie Y. Deininger [00:12:21]:
Even if I don't have one of those 4 resources, I have 3 others and that will make it worth it and will hopefully give you the reassurance you need to move forward to do it yourself. And as you get your results and you're finalizing whether to do it yourself or have someone else do it for you, feel free to download our free 7 steps to organizing almost anything that is in our podcast page. It is full of information that will guide you through your organizing journey whether you decide to outsource or do it yourself. We are here to help and help your organizing journey. So we are signing off for now. I am signing off for now. And remember to do something today that your future self will take you for. Thank you for listening to the Organized and Productive podcast with The Organized Flamingo.

Stephanie Y. Deininger [00:13:09]:
If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

Posted on Categories Podcast

86: Organizing Goals That Stick: How to Track and Measure Progress

This week we're sharing examples of organizing goals and how to set them up for your own journey. We share personal anecdotes and address the feedback you've been sending in. We'll explore the nuances of organizing goals, how they differ from regular goals, and why clear objectives are pivotal to achieving a serene, functional space.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Practical tips on staying accountable and flexible along your organizing journey
  • Understanding the difference between short-term and long-term goals
  • Breaking down the “SMART” framework

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Welcome, organized and productive listeners. So happy that you're here this week. Okay, so for this week, we are talking about how to set your organizing goals. And let me give you a quick background as to how this topic came about. In the last couple of weeks, I have been asking you to send feedback over what topics you're interested in, listening to, learning more about what inspires you, what is a hiccup that you're coming across so that I can walk and talk you through it and answer all your, your questions, right? And you all did not disappoint. And let me tell you that one of the most requested topics was about goals. And then, funny enough, such a coincidence, right around the same time, my best friend and I were texting back and forth about things. And she's one of the things, many things was about her organizing journey.

Stephanie Y. Deininger [00:00:54]:
And she's doing so fabulous and so amazing. I'm so proud of her. And then somewhere in there, we, she said, I said to her, make sure that you have a very clear goal as to why you're doing this. And she replied with, what kind of goal? What do you mean? Can you give me some examples, something to that effect? And then between that, and then all of you sending me feedback and saying that I kept talking about goals in the episodes, but that you weren't sure what that meant. And so between those two, I thought, oh, my gosh, that is such an important topic for me to cover because it starts really, it sets you up for success with your journey. It starts your journey off on the right foot. So I thought, oh, my gosh, why? I can't, I can't believe I haven't made an episode about that. So let's get into it and talk organizing goals.

Stephanie Y. Deininger [00:01:47]:
I'm going to give you some examples on how you could be setting yourself up for success, what it is, and how it's different from, like, a work goal or like a regular goal, and how an organizing goal differs a little bit of and how to set yourself up for success. So let's get to it. Welcome to the organized and productive podcast with the organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert, ready to explore the right organizing and productivity solutions for you. Yeah. Well, then, let's go. So first things first. Let's talk about what an organizing goal is exactly and how it differs from a regular goal.

Stephanie Y. Deininger [00:02:25]:
Now, they're really similar. It's pretty much the same thing. Except here with an organizing goal, it's, it has, it has to, like, 99.9% be something that you, yourself, or the people that are involved in this project can make decisions on. So this isn't like a vision board. This isn't a what I wish my home, my pantry, my garage would look like. I mean, that will be part of the journey, but that is not the goal. That is a vision. That is an aspiration and inspiration.

Stephanie Y. Deininger [00:03:02]:
So the goal here with an organizing goal is things that you can control, that you can do yourself, that you can afford, that are within your means, that you can actually do and complete on your own or with the people that you have, and you're on your team within the. The amount of time that you have allotted yourself to complete this with. So it's not just about tidying up or getting rid of clutter per se, that that might be part of the actions, but it's a clear vision of what you want your space to achieve for you. So a very clear vision of what you want your space to achieve for you. So it could be creating a calm and peaceful environment. It could be that you want your home to be more functional, you know, something broad, but also that you can create on your own. Okay, so that's why it's a little different than maybe some of your other goals that are multifaceted. Like, you know, you would need.

Stephanie Y. Deininger [00:04:08]:
You know, if you're trying to remodel your house and you're looking to upgrade some of your, like your pantry or your, you know, your closets and stuff like that requires money. And if you are able and you have the money to, like, you are going to be able to get that money to do those things, then that becomes part of your goal. And that becomes clear because you understand very clearly that you need to get, you know, you work a certain amount or get this money by this, by. By the means of doing this thing in order to achieve what you're trying to do with your space, does that make sense? So it has to be very clear. As you can see, the more layers I add, even as I'm speaking, I was trying to give you some examples, right? Like, just to start us off, the more cumbersome and the more layers I add to this goal, the more messy and. And muddy it gets. And you don't want that. You want to know how you are going to get there.

Stephanie Y. Deininger [00:05:10]:
So if your ultimate goal is, I am, you know, I just want more, more serenity in my life. That's beautiful. That's wonderful. That is going to be a great goal. Like, that will get us started. And then as I continue this episode, I will give you examples and tips on how to get even more specific so that goal becomes so, so clear and so manageable that you can see it, you can taste it, you can see the actions of you getting there ultimately and not being so broad that you don't even know how you're going to get there. So you don't, you don't. You get stuck somewhere in the middle or maybe don't even start because it becomes overwhelming.

Stephanie Y. Deininger [00:05:51]:
Okay, so that's, that's why it's a little different than maybe other goals that you might have set. You just have to be really clear and as direct as possible. Okay, so let's talk about the types of goals that are out there. There's so there's quite a few out there. The ones that I like to talk about when it comes to organizing is there's like, there's about a handful. So the first is the short term versus long term. So determine, is this something that you're trying to do as soon as possible? I talk about this in the seven steps of organizing almost anything, which is our framework. If you're, if you're new to us here, it is where you pick what is the ultimate outcome at the end? Is it time? Is it.

Stephanie Y. Deininger [00:06:33]:
Are you trying to design to the space? Meaning you have all the time in the world. It just, everything has to fit in that space. So anyway, there's, if you listen to the seven steps of organizing almost anything, podcast, episode, then I go into detail on that. But the short term versus long term is important for you to understand because there are going to be layers to your journey where some things you can achieve in one day or within 24 hours or a week or a month or whatever that may be, we try to stick to three months or less for short term. And anything that's more than three months, which is like a quarter, essentially, or one season, if you will, then it becomes long term. Not always, but that's kind of the rule of thumb because you can, you know, the three months is a very quick timeframe, and then anything past that just will take a little bit longer. So determine if this is like a short term or a long term goal, then you also will. So some of the, one of my most favorite part types of goals, excuse me, is the smart goals that you can apply to your organizing journey.

Stephanie Y. Deininger [00:07:40]:
And the reason I like the smart goals, I'll explain in a second. If you have not heard of Smart, it's an acronym and also a word. Yes, but it's an acronym for a type of goals, goal setting is that I like this method because it's measurable. So in organizing, feeling has a big part of this. It's how you feel about the space. And it could be the most neat, everything in its place, color coded space. But if you can't find the thing as that you're looking for as efficiently as possible, and it's frustrating you, then it's really not organized. No matter what the magazine says, no matter what youre Pinterest board says, then it's not organized for you and the people living in the space.

Stephanie Y. Deininger [00:08:26]:
That is where a lot of relationships have this battle over. Is it organized or is it not? Or you need to get rid of stuff because one partner will be a minimalist and the other one a maximalist, and then, you know, the conversation will get nowhere because one feels a certain way and the other party feels a certain way and there's no middle ground. So we like to define it somehow and measure it somehow so that you can actually have something that you can see, you can measure, you can, you know, you can, you can see the progress. So that's why I like the smart. So smart goal stands for. Is it specific? So make your goals specific, make them measurable, make them achievable, make them real, relevant, and make them time bound. So for the, you can look more into that, you know, on your own. But I'll give you a quick example and overview.

Stephanie Y. Deininger [00:09:22]:
So specific. So know exactly what you want to organize, you know, is it these pencils and erasers and craft items? I mean, be super specific. As specific as you can. Make it measurable. This is why I like smart goals. Because when will, you know when you're done? Like how do you know you are making progress? Measure it somehow so everyone will, will find the measure a little bit different. For some of you, it will be by time, by, you know, in 2 hours. I need to have made, I need to have cleared this space or made a dent or gone through all this stuff.

Stephanie Y. Deininger [00:09:59]:
For some of you, it will be a much bigger space. Like I will know I, you know, I am achieving my goal or I am making progress when this entire room is, you know, is halfway done. Or boxes. For some of you, it's, I want to fill three boxes. Boxes is really a big, a good measure for if you're just trying to do maintenance decluttering or maintenance organizing so that you know that what's coming in, you know, what, however many number of things are coming in are also coming out. So you don't avoid the so you can avoid the overwhelm of having too much stuff. Even if you're a maximalist, even if you love stuff, you can still be organized. But if you don't have a sense of control of your stuff, and they will control you.

Stephanie Y. Deininger [00:10:49]:
And so measuring what comes in and out is, is a good way for you to have a goal. The third letter here is achievable. So set goals that are challenging but realistic. You want to make sure that you. It's within your control that you can actually do them yourself or that you have the means to have a team to do it for you, you know, but even that is almost, you know, you're relying on other people. So I always like to tell people, have realistic goals that you can achieve that, you know, you can, you can control the. The project as much as possible. So there's a lot of flexibility in here that you will need to add.

Stephanie Y. Deininger [00:11:29]:
Another reason why this is, you know, organizing goals are so a little bit different because you do have to have so much flexibility anyway. Okay, the next letter. R. The r. Keep them relevant. Your goals should align with your overall lifestyle needs. We've talked about this, you know, in quite a few of the episodes where your organizing goals should fit your lifestyle, not the other way around. The other way around is a magazine shoot or cover.

Stephanie Y. Deininger [00:11:57]:
Okay? You are living in this space. It's supposed to work for you in the way that you're living your life. For those. Those of you who are caregivers, who are living with different generations in the same household, that's. This is a very important part of the goal. You may want this space that looks untouched, like a museum. It's minimalist. It's beautiful.

Stephanie Y. Deininger [00:12:19]:
It's just so clear and clean. But you have multiple people living in your house that may not believe or want that same style or can't. Especially caregivers. If you are having medical professionals coming in and out, or other people that help you, or you're in a place of life that's not reachable for you in this moment, then having that goal can be very frustrating because it's not relevant to you. It doesn't align with your lifestyle. So I want you to make sure that it does fit into, realistically into the lifestyle that you have right now. And then the last letter is the time bound, which is when do you. When do you have a clear closure? When do you think you will have a clear closure for this project and for your organizing project? So use smart goals for, as a great guide for your organizing goals, because it's just so specific and it can guide you through, like through just the acronyms and the letters.

Stephanie Y. Deininger [00:13:20]:
By just on its own, it'll guide you very nicely to make a goal for yourself and your project. So, moving on. If that is just too boxy, that's what I call it. When it's so square, when it's just. There's too many rules. If smart goals are just too, too specific for you, then at least break down your overall goal and make sure you have little goals underneath it, sub goals that you can be crossing off. So it could be. The main goal is I want to fill three boxes full of stuff either to donate or sell or give away or throw away or whatever it may be for that room.

Stephanie Y. Deininger [00:14:02]:
And then within that main goal, there's going to be several. So it can be, it will take me, you know, four days. So that's one of the goals. Like the bigger kind of sub goal. Four days, three boxes every day. I want to fill one box by the end of that day. And then the last day I'll just do like, you know, a quick scan through the room. Another example of breaking down big goals is if your goal is to organize your entire garage.

Stephanie Y. Deininger [00:14:32]:
Start by sorting through one section or category at a time. Like maybe you first start off with tools, maybe holiday decorations next. So this way each step feels doable and you can see the progress as you go. So that's another example of breaking it down. And if you don't want to have be so specific and time bound, because sometimes when you're so specific for, for some of you, that makes you feel claustrophobic, and then you don't get anything done because you feel really restrained. So I want you to know that you have flexibility on what kind of goals and how the system of making a goal can go. It doesn't have to be one type, but I definitely want the, like, the most clear part of this is that I want you to have some way to measure it, some way to see the progress, to feel it and to see it so that that momentum, momentum keeps going. That's going to be a big key factor in creating your goal.

Stephanie Y. Deininger [00:15:35]:
As you're creating your goals, I want you to think about staying on. Like, how do you think you're going to stay on track? Do you need accountability partners? Do you need a worksheet? Do you need a map? For some? I've. I've had clients wherever, I'll ask them this question, and they really are visual people and they like having a meter that they can see the progress. So every time we have a box that is on its way out, we put in a big sheet and then we do a graph, or we do check in so that you can see how many things have been cleared out. So determine that for you and incorporate rewards within that visualization. So have some way of staying on track that works for you within the goal. So put that into the equation here. How will you be measuring your progress visually? Or how will you be able to know so that you can feel it or touch it or whatever is your preference here? Okay, so if you've listened this far and you think it's all good in concept, or you, you've heard this before and you're semi rolling your eyes wondering, okay, yes, I get all this, but you still have not helped me find how to do it.

Stephanie Y. Deininger [00:16:59]:
Okay, well, first off, that goal has to be yours. Like, you have to be able to do the work, because the motivation behind the goal is really important. Even if you work with the most, the best, most wonderful coach, pro organizer, accountability person, they can only do so much. And if you plan on being involved, you absolutely need to have the why behind the goal. Now, if they're doing it for you and you're standing back, that's amazing and wonderful, but you still should have some kind of why to guide them and so that you can feel fulfilled at the end, so that you can feel like it was a complete project. Because if not, then you will feel unsatisfied. It will feel like, okay, well, this is still, you know, it's pretty, but I still feel disorganized because there was no motivation behind the goal. So it's really important for you to have one and do, if anything, that's the work I want you to do.

Stephanie Y. Deininger [00:18:01]:
What is your why? Because that's where motivation starts. Why do you want to get organized? Here's some examples. Is it to reduce the chaos in your life, to make your daily routine smootheren? Maybe make a, make all that noise, actual noise. Oh, here's a quick example, a great example. I had a client who was overwhelmed with all the noise. And I asked her, I said, well, what do you mean by the visual noise? And she said, yes, the visual noise, sure. But the actual noise that every time she walked around her house, she had this really big clock and all these decorative little trinkets and stuff that were really pretty. But, you know, there's a lot of them.

Stephanie Y. Deininger [00:18:44]:
And what happened is the house, over time, the, you know, the, the flooring was moving. And so now when she was walking down that area, those areas of her house, those items would rattle and the clock would clink and or do. Do its hourly think, you know? And it was just too much for her. She's. She changed. She herself changed through the life. Her house changed, though. You know, flooring changed.

Stephanie Y. Deininger [00:19:12]:
So it brought new noises and new things she had never seen or noticed or cared about in the past because life was different. And so now she was ready to let the actual noise, the actual little clinking and rattling every time she walked by. She was ready to let that go. So that is another example. So maybe it's to create a more welcoming space for your family and friends. Empty nesters. This is a big, kind category for you. When you, your children or your family members are off to their new lives and different chapters in their lives, you're left with a home that feels emptier and that is.

Stephanie Y. Deininger [00:19:54]:
That's different. And maybe you want to convert some of these spaces into a place where all of these people that have left will be coming back and will be visiting. So now it's more like a. Like a cozy bed and breakfast, right? I'm not saying that you will be serving them like a bed and breakfast, but maybe that's the feel that you. You want. So the why behind that is very specific and the motivation. Like, you want it to be inviting to those people. And that is why you're trying to, you know, get rid of all the stuff that you've been putting into that room and now just accumulating clutter, because you want it to be nice and cozy and welcoming when they come in.

Stephanie Y. Deininger [00:20:27]:
So whatever your reason, keep it at the forefront of your mind when you're doing this goal. When you're doing this project and you're. You're putting together your goals, it'll help you stay committed. It'll help you. It'll give you those reminders when you're feeling exhausted and wondering why you're even doing this. So keep these at the forefront, even when it gets really tough. The last part I'll mention about this is the flexibility component of it. I mentioned it early on the episode here where you will need to have flexibility.

Stephanie Y. Deininger [00:21:01]:
Because what I have seen happen with the motive, like, the why, the behind, you know, the why behind your goal and then putting together your goal and then doing the work, is that sometimes there will be this evolution of re finding yourself and readjusting those goals according to what you have actually found. Like, literally found, right? Because you're digging through stuff and looking through stuff. And so what I see a lot in the, or in the, in the decluttering, organizing, downsizing of stuff is that as you're uncovering and doing the actual work, even if someone, someone else is doing it for you, okay? Even if you've hired an organizer like us or whoever it may be to do it for you or an assistant to do it for you, you essentially, you know, you at some point will, will come across the stuff, the items as well, and it will start to uncover these feelings. And that is where that flexibility needs to come in. Now, I don't want you to be afraid of that flexibility. Still do the exercising and the exercises of the why or finding the why and doing the goal setting. Even if it changes, don't be discouraged. That is beautiful.

Stephanie Y. Deininger [00:22:11]:
That's part of finding at the end, the results and finding what actually works for you. There will be a lot of that. And that's why I want you to be compassionate with yourself and or your loved one. If you're doing this for someone or with someone, for someone else, and be flexible. Don't be afraid of the change and know that it's just part of the journey. Okay? So again, keep that open, but don't let that stop you from creating the goal because that will happen 99% of the time. That is not my scientific measurement here. Okay? But I've seen that quite a bit.

Stephanie Y. Deininger [00:22:49]:
And then I see when people get discouraged when they did the work, the pre work, and then life changed. Right? Or you uncovered something that it all up. That's okay. That is okay. Now, this is a guide. Your goal is your guide to that. You can always come back to to get you to the finish line, but somewhere in the middle you might have to change it up a little bit so that you can still get to the end goal. It just might look a little different.

Stephanie Y. Deininger [00:23:17]:
Okay? So make sure that you don't give up when, if you do find yourself in that predicament, you've got this. I believe in you. So go get your goal written down. Find your motivation. Share it with us if you want, if you can. And until next week, happy organizing. Thank you for listening to the organized and productive podcast with the organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player.

Stephanie Y. Deininger [00:23:47]:
It helps with letting people know that we're here. For full show notes and resources, head on over to theorganizedflamingo.com slash podcast Happy organizing.

Posted on Categories Podcast

85: Helping a Loved One Move: Essential Tips for a Smooth Transition

In this episode, we provide a practical checklist for supporting your loved one through the process of downsizing and moving to a smaller home. We discuss essential tips for helping them declutter, organize, and manage the emotional aspects of this significant life transition. Whether you're preparing to help a loved one downsize, relocate, or declutter their living space, this episode offers valuable insights to guide you through every step of the journey. Tune in for helpful advice on making this process smoother and more compassionate.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • The emotional journey of downsizing and how to help your loved one
  • How to approach hard conversations about decluttering sentimental items
  • What to think about before, during and after the move

Mentioned in this Episode:

  • Moving Checklist: Sandwich Generation HERE

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hey, friends, welcome to our episode this week. This week we are talking about moving, supporting your loved one's transition to a smaller home. So here's the thing. Our podcast is all about all things, organizing and productivity. And my entire purpose of this podcast, and I feel like almost my calling, is to make sure that I bring you what you need in your organizing journey. And some of our journeys will change throughout our lives. Right? Like, sometimes we are really into trying to be more productive because of our work, because of our, you know, whatever life we're in and just trying to maximize our time as much as possible in other times of our life. We will need to be helpful to our loved ones and the community that I service and all of you who have been attracted to us and have become part of our family in our the organized flamingo community over the years.

Stephanie Y. Deininger [00:00:56]:
You all seem to be, or many of you, I shouldn't say all, but many of you seem to be in the sandwich generation era of your life. Meaning you are going to be taking care of a loved one pretty soon. Through a transition of downsizing, maybe, you know, a loved one has passed or changed into a different part of their life. And so now you need to think about the stuff that you inherited, or you will. So these episodes are starting to become a little bit more targeted towards that audience. But I want you all to remember that these tips also apply to your own personal life, even if you're not helping a loved one or a neighbor or a friend right now, all of the tips that we're giving you are centered around these life transitions. So this week we are talking about moving and it's supporting your loved ones transition to a smaller home. But many of these tips apply to you, and if you have any specific questions, just let me know.

Stephanie Y. Deininger [00:02:00]:
This is how I create content based on the feedback that you all give me. So if these are becoming really relevant and you love it and you want me to give you more, then please let me know. And if it's the opposite of that, where you would like a few more episodes on just genera topic, generic topics, like some of the top tips on, you know, how to organize your pantry, or just more of the everyday organizing, please let me know because I create this content for you. So, okay, so let's get to our topic for this week, which is, it's almost like a checklist and it's really the things that I want you to remember to do as you are moving or helping a loved one transition to a smaller space. So let's get to it welcome to the organized and productive podcast with the organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert ready to explore the right organizing and productivity solutions for you. Yeah. Well, then, let's go.

Stephanie Y. Deininger [00:03:01]:
So there are seven sections to this checklist. The first section is the early conversations and planning. So this is if you have enough time to start planning now, some of you will have to make a decision very quickly, like overnight, you know, maybe there was a life event that happened and within 24 hours or a weekend, you do have to make a decision and move them into a smaller space, right from like, their home apartment, and then move them into a much smaller space. Even that is considered the early conversation. So the first part of this is to discuss the move with them, not necessarily in detail, if you are not able to. So depending on where your loved one is in their journey, because if they have something like dementia, you might not be able to have that conversation. If you have a loved one that is not in a place to absorb the information, have that conversation, you might not be able to. So what I would suggest under these conditions is to ask the healthcare provider, mental health provider, the therapist, whoever you're working with in conjunction with your loved one, and ask, what are some good, you know, what is the, what is a good starting point? Or where can I meet them to have the conversation? So they will be able to give you some tips on that.

Stephanie Y. Deininger [00:04:27]:
Maybe it's something that is more tailored to the level of, like, the chapter they are in life and they're able to comprehend. So that's what I would suggest. But if you are able to have the conversation, then absolutely. And have a compassionate conversation, you know, with, with them, ensure that they understand and are comfortable with the process so that it's just more enjoyable as much as possible for everyone involved. And then later on, there's not this miscommunication. And speaking of miscommunication, this is where setting a timeline will be very beneficial. I would really, really emphasize and tell you how important it is to, if you're not going to talk about anything, like feelings, like, you know, you don't have to talk about anything. But what I would like strongly suggest is for you to talk about timelines and goals with that person.

Stephanie Y. Deininger [00:05:21]:
Because timeline is something that gets misconstrued sometimes. Your interpretation of we need to get this done soon is six months for them, or a year, and they didn't realize you meant in the next month or the next week or, you know, hour, whatever. So be really clear about the end goal and your timeline, super important. I just did a podcast about this as well, so I'll put it in the show notes about the questions that I would suggest that you asked a loved one, that they're very important because. Because this is where most of those arguments or miscommunications or frustration comes from. You just don't have a goal and you didn't set a timeline. And then the last one is just to create a moving binder. So that's really for all moves.

Stephanie Y. Deininger [00:06:06]:
You really. I would suggest having it in one place. Some of it's for obvious reasons, to be organized, you know, to be tidy, if you will. But the other part is that since it's not really your life, per se, it's someone else's life that you are trying to help in the process. That way they're kept separate, they're easy to get to, and if you ever need to transfer the responsibility to someone else or have them help you, you will have everything in one place. So have a binder of some sort. And if you're a digital person, then have it in your onenote or Google Drive, wherever. But I just mean one container, one space so that it's easily accessible and transferable.

Stephanie Y. Deininger [00:06:47]:
Okay, so now let's go over the inventory and sorting very quickly. My three tips that I have for you for this section, which is section number two in the checklist, is to go room by room and do a quick inventory. You can be as detailed as you want, but at least keep some sort of idea of what is in that room and take notes on what you think you should. They're going to want to keep. If you've had the conversation with them, hopefully they're part of the conversation and say, okay, tell me very quickly, what do you want to keep? What do you want to donate, sell and discard and let go of. The most important part here with a loved one is to ask them what they want to keep. Because if you start the conversation of what do you want to give away or throw away or donate, there's a lot of what ifs or, oh, I'm not ready, or it's a maybe pile. So I would start with, okay, what is something that you would be devastated if this was gone or lost? Like, what do you have to keep now? Some family members or loved ones or neighbors or whatever it may be they make say, well, you know, everything, or they may not have a very clear definition of what they have to keep.

Stephanie Y. Deininger [00:08:01]:
And this is where you just need to remind them of where they are in life, in a compassionate way. Sometimes being of the truth is what they need. It's the, you know, this is where we're at in life. Okay? We are, you know, you have to move from, you know, this amount of square footage to this amount of square footage, or, you know, where you're going is much smaller. And that is where we are in life. So not everything will fit. What would you like to do? If they want to keep it in storage? Do they want to do something else with it? That is a conversation, you know, you can further discuss, but being honest is going to take you much further and with more clarity versus trying to sugarcoat everything and having them keep everything where they might not be able to. So I would start with, what do you want to keep? Like, it's super important.

Stephanie Y. Deininger [00:08:49]:
And then everything else, hey, this might have to go, you know, and just being really clear about that. And so that's number one and number two. And then the third one under this section is to respect the memories, to be mindful of the items that do have sentimental value. And that could be everything. That could be, you know, things that you may not have thought of that are sentimental. So discuss these with your loved one and consider how to honor them. So maybe they would be open to you photographing them instead of keeping them or, you know, having them professionally scanned if it's. If it's in the budget.

Stephanie Y. Deininger [00:09:24]:
But have that conversation and honor them, not so much dismissing them, because that is just a trigger point for most people. It's also just not very nice. Right. This is like, their lifelong memories. Even if you feel like, oh, this was not, you know, decades, this isn't even important. This was just from last week. For them, it's important. It holds some memory that is about to change, and their whole life is about to change.

Stephanie Y. Deininger [00:09:50]:
So be mindful and respect those memories is my suggestion for this. Okay, let's move on to the third section. Okay, so this is where the decluttering and downsizing is actually going to start happening. The action of not just the plan. I am a big proponent to have sections, or, excuse me, sections like where almost like a prep table to visualize it, to help you visualize it. So sections that are very well defined and try some sessions if you can, so it's not having to be done all at once. Now, this is where I'm going to cover the preparation in just a second, where we ask for help. But before all of that, and as you're planning it out, think about, okay, can I.

Stephanie Y. Deininger [00:10:35]:
Can I do some sessions? Sprint sessions, I've talked about these in several podcasts, so it's not so overwhelming, because if you're not used to organizing other people and it's not your stuff, then it can be very overwhelming and it will burn you out. So have some of those sessions, have some rest periods, have some touch points and check in points so that you can measure the progress as you're going when it feels like you're. It's just never ending. So have one of those, of course, encourage the donations and explore repurposing under this section. So if they are involved in the, in the decluttering and downsizing, which is one of the questions that I encourage you to ask in one of the previous podcast, is to ask how much they want to be involved. Sometimes they don't even want to be involved. They're like, you know what, I'm okay with whatever you decide, and that takes care of that. So ask them that question and then start encouraging the, hey, there's other ways to let go, but we do need to make mindful decisions as quickly as possible.

Stephanie Y. Deininger [00:11:39]:
So that's part of the section for the paperwork. I absolutely, you know, make you make. Make sure that those, you go through those as close as possible, because paperwork is probably the one place where there is written consent or written, let's say, you know, legal speak, if you will, like, about their house, about their property, about their cars, whatever. They own bank accounts. So make sure they know where that is and that you keep it safe for them because that is a lot of times the only place that. Where you can actually quickly get to the information you need to. To make decisions for them or with them. So, paperwork, definitely keep it under one section, go through it, hire somebody to do that.

Stephanie Y. Deininger [00:12:23]:
So right before the move, which is our section number four is going to be the measuring of new measuring of the space. I put. Put it in the checklist so that you at least think about it because I know most people don't. If you don't want to, maybe ask the property manager or the people that are in charge of the new location if they have one. So that way when you're ordering whatever you need for them, you have the measurements handy. Because this is another really frustrating part for people where they will. They will order something and it doesn't fit. I mean, that's frustrating enough in our everyday life, but when it's for someone else, it feels.

Stephanie Y. Deininger [00:13:04]:
It feels extra frustrating because you can't be there. Twenty four seven to do the return, to do the measurement. So I always tell people do at least one good measuring, like hour or whatever power hour, or ask for it so that you can start. If you need to order things, you can order based off of that. Same thing with creating a floor plan. I put that in there because the things that you don't think about, for instance, having people come in, the people that will be coming in and out of her room or their room or whoever room, your parents's room, they will, they might need some clearance for the cart, for the deliveries, for the chair, whatever. So creating a floor plan will really give you that ability to visualize easily from wherever you are, not having to go all the time and measure and be there necessary. And you can, you can, when you're asking for help, you can delegate it much easier when you do these things and it'll prep you for the long run.

Stephanie Y. Deininger [00:14:01]:
So before the move, also label the boxes clearly, you know, this is, this is going to make unpacking much easier. It's, again, it's not your stuff, too. So you might not, you're not going to remember. Chances are you actually really won't remember what's in the box. So label it as either detailed, but general enough, you know, that it. You're not going into a long list. One of the tips that I always have for you, and I've mentioned in several podcasts or several episodes, is to not go too much into detail in the, in the labeling, just in case anybody, you know, especially when it comes to sensitive stuff, like nobody can get into it. So be general, but just don't give away any personal information in the labeling.

Stephanie Y. Deininger [00:14:43]:
And then before you pack anything, though, take a video or pictures of how the house or the space used to be as they left it, because this will help you when trying to remember where the items were and documented before. It's even very helpful for insurance purposes. So try to go through with a video really quick throughout the rooms or pictures so that you can see where things were. Also, this is going to help when your loved one is asking, hey, do you remember this item? Or hey, I left whatever item, I left my, my jewelry next to the, you know, the bookcase next to my room. Did you see it? And that way you can go back to the video or the picture, zoom in and see what they're talking about. So take, take some video there. Okay, so now it's moving day, which is our fifth section here in our checklist. Moving day.

Stephanie Y. Deininger [00:15:37]:
But so now this is kind of a little bit in the pre planning slash. I didn't put it in the pre planning, because most of what, what ends up happening in these scenarios is that your everything's happening all at once. So most likely as you're moving, you're trying to find help. You might have asked in the pre planning, but you really, well, you aren't able to know what you need until you get there. So I put it under the moving day, but this is where you can hire a team or ask for help. Put a post on your Facebook, on your social media, text message your friends and family and say, hey, is anybody available to help? Or hire a professional? So arrange for a pro organizer, a packer, a mover to help you. But this is where, hey, it's moving day. Like, I need help.

Stephanie Y. Deininger [00:16:22]:
Can anybody, you know, recruit the people? And if you have time, of course, please do it ahead of time. Give people some heads up. But many times you won't have a lot of time. So. But, you know, something for you to consider, at least in the checklist on moving day, I did put the stay calm and supportive because I don't think a lot of times we remember that this is, this is, this is a lot. And to remember that your sanity is really important, yours and your loved ones, but yours, because it's not you like, it's for somebody else. So stay calm, as supportive as possible, but keep your sanity. So remember your boundaries and try to meet somewhere in the middle because nobody's really prepared or wants to do this probably.

Stephanie Y. Deininger [00:17:09]:
So just know that everyone's on the same boat. You know, it just, this is how life is. And trying to stay as calm and as supportive as possible will help everyone involved. Okay. So for overseeing the move, this is where the asking for help is going to be important. I see a lot of people just kind of go, go and they don't have one other person to make sure that someone is overseeing the actual move or that items and belongings are being handled with care and that nothing is left behind. So have a checkpoint, at least a little check. My attempt to give you that is here in the checklist.

Stephanie Y. Deininger [00:17:48]:
So when you leave, just make sure that someone is doing this. Like the, you know, going around into the space and making sure everything has left, has been packed, has been properly labeled, and has been properly documented in some way, shape or form. Okay. Hopefully you have some help of somebody to do this, but it's very important so that at the end you feel like you did close that chapter or that, I mean, that literal house, that literal chapter, you can close the door and say, I did go through everything or someone did and they ensured that they did. And then the last one is when you do pack. A tip I have for people that are helping others is if you don't know what to pack in their, like the first night, but like their first night box, if you will, which actually I forgot to mention, but that is in your pre move preparation to make sure that you have a first night box. Like what will they be needing in the first couple of days of them being there? Very similar to if you were moving everyday items for your everyday life. But when you are packing and you're not sure what that essential is, it's most, most of the time it's the stuff that's in the hamper, around their bed, around their couch, on the counters that are nearby, a place where they usually would sit.

Stephanie Y. Deininger [00:19:04]:
So that's usually what we consider the essentials for them. It's usually their medicine, their notes, something that their favorite book, their favorite drink or water bottle or glass or sweater. That's usually where the things are because it's what mostly was used and around them, everything else you probably did not get to. So that's what we would consider usually the things that they, it's their essentials or they use the most. Okay, so now that, you know, you're done the moving day, move in, move in and move in day, we are now going to settle in. And this is where you get to unpack everything. But may, mainly it's the essentials, it's what they're going to need, what their healthcare provider may need, what you may need. So pack those things first and then everything else I would unpack as needed.

Stephanie Y. Deininger [00:19:56]:
So unlike when you're unpacking a house, like an everyday house for a family or yourself, I mean, you pack it, you pack everything and then you unpack everything because that's going to be your place for the next, you know, month or years or whatever. But you know, you are settled in there, right? Like that's your home for now, for the next phase. For them in their loved one, it's, there's probably a lot of uncertainty where they will end up now, if this is going to be the place they will end up for a while because they're in a new chapter of this, like different chapter in life. I would unpack as needed versus unpacking everything. So their essentials definitely. And then as they start to remember things, maybe if you're going to be helping them through the whole process, maybe, you know, every three days you go in or every week or whatever your time is, your schedule will be every month you go in and say, hey, you know, ask them to make a list of the things that they're missing and then go get them and open them and bring them out, because sometimes they might not even use any of the stuff they used to. So that is going to be an easy selection of what they did not need. So after, you know, six months, say, hey, these are the things you haven't unpacked, you have not asked for.

Stephanie Y. Deininger [00:21:13]:
Can we give them away? You know, and then see what they have to say? If they're in that mental capacity, they may not be in that mental capacity. And that will allow you to make the decision, if you are allowed for them, where we have not needed any of this for whatever reason, so I can donate it, throw it away, sell it, you know, start that process of letting go. In that way you don't have to repack everything. So that's where that tip comes from. The comfort zones are all about familiarity and comfort of their new space. When it comes to other loved ones that are going through a big life transition, I always highly recommend to have some kind of place that reminds them of what they're comfortable in. Now, if they've made the decision to go into, like, some people just want to start new, they want zero remembrance of what it used to be. Especially if they, if there was some, like a death in, like a loved one, like their significant other or a loved one, or they just don't want to be remembered.

Stephanie Y. Deininger [00:22:18]:
They don't want to remember that space anymore, then you're going to go the opposite direction of that. But for the most part, when people move in, you know, they have, they have to move into like a smaller space. It's. There's usually a little bit of the nostalgia and sadness of what was to. Of the yesteryear. So ask if there's something like their favorite something that made them comfortable and recreate that for them so that they can have something of comfort. And the change is not so drastic that there's almost no memory of what used to be. So that is one of my big steps.

Stephanie Y. Deininger [00:22:56]:
And then the check in emotionally, you know, it's not just about the items here. I always check in with my clients, just how are you like, and ask them, how are you feeling being there and supporting them? Because their feelings are valid. And, you know, when they share those things that their feelings and how they're feeling and just making sure that they're. They're like, how they're doing it allows them to be. Be more comfortable with the fact that this is happening. So, Jack, kid with them emotionally. Okay. So once you are moved in and they're all settled, let's do a post move follow up.

Stephanie Y. Deininger [00:23:33]:
So I put three things I want you to check in at the very minimum, but that's like, to do, you know, to renew the new space. So walk through the new home to the new space with your loved one to ensure that everything is in place and comfortable as much as it can be. Ask them if there's any, you know, changes with a reminder, though, that, yes, it is different. It won't be like it was before, but they can make this base their own and start a new journey and a new chapter, especially if there will be some kind of assisted living component to this. Make sure that it's working for them, but it's also working for whoever will be helping them. And remind them that this is something that you want to make sure that they're comfortable with and then address any other concerns. So if they said something was not comfortable, see if you can make it better. Now, remember, this checklist is really centered around making your loved one's life as easy as possible, but also yours, because you are the one doing the work.

Stephanie Y. Deininger [00:24:35]:
And we want to acknowledge that even if they don't acknowledge it, maybe you have someone that you're helping that really is not seeing how much you're doing. But I want you to know that I see you and it can be really overwhelming and really. And hearing all of their complaints and concerns and not. And feeling like you're, you know, you're doing your best, but yet there's still problems that you need to fix is just uncomfortable in and awkward and frustrating. So listen, but also remember your own boundaries and make sure that you're able to. And if you're not, communicate that as, as much as you can. We have some of our compassionate action cards and conversation starters in our, in our toolkit, if you will, that you're welcome to have. I put them in the show notes as well.

Stephanie Y. Deininger [00:25:28]:
You can go to our website because we're creating new ones. But if you need help with talking points on how to address that when maybe your loved one is just like nothing, like nothing feels like it's good enough and you're organizing, decluttering, helping them downsize, then we have some prompts that you can use and encouragement on what to address and how to. How to reply to those, you know, to those comments, because that's also not fair for you. And then lastly, is to celebrate the move. This is this is a chapter in, in the life like this. Neat. This should have some kind of transition to whatever may come next. Because if you don't, everything will just blend in together and feel like it's really daunting.

Stephanie Y. Deininger [00:26:14]:
So have a stopping point. Have a check in with yourself with them as to when the project ended and what how you can celebrate. Like, how can you come to a close for that particular event? It's not like you're leaving. Maybe you are, you know that, but that's a separate conversation. But have some, some kind of acknowledgement for the effort and the emotional energy that went into the move. Celebrate the success and the transition with some kind of small gathering, a special treat, something to celebrate. Okay. All right, so those are our tips for the week in the moving checklist and helping and supporting your loved ones transition to a smaller space.

Stephanie Y. Deininger [00:26:57]:
I hope that you found this helpful. And until next week, happy organizing. Thank you for listening to the organized and productive podcast with the organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to theorganizedflamingo.com podcast Happy organizing.

Posted on Categories Podcast

84: Simplify Your Bathroom Life: Tips To Keep It Organized & Clutter-Free

This week's episode is all about bathroom organization. We talked about why this space can be so frustrating for people and how to avoid it going forward. We shared our top tips and must-have products for creating a serene and efficient bathroom. Whether you're sharing the space with family or looking to create a spa-like oasis, we've got you covered. If you're ready to transform your bathroom into an organized space, this episode is perfect for you.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • The significant impact a well-organized bathroom can have on our daily lives
  • Having a plan and understanding the functionality of the space
  • What products we recommend and like

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hi, friends. Hi, listeners. Welcome to our episode. This week we are talking about bathrooms. Yes. Okay. That is a genuine excitement, because that is one of my most favorite places to organize for people, because it's a place that makes a huge. It makes a huge impact.

Stephanie Y. Deininger [00:00:17]:
When you are organized in that space where it's clear, you feel more zen, and when it's not, and it's the opposite of that, you feel out of place, you feel overwhelmed. I mean, it's one of the first places that you probably go into every day you wake up, you probably go to the bathroom, brush your teeth, do your thing, you know, shower, whatever that may be. And it's most likely the last place that you go into at the end of the day. You know, you go in again, either shower or clean up or get dressed or undressed or whatever it may be, brush your teeth. And we're in there quite a. Quite a bit more in a frequency type of basis. So maybe you're not in there for long periods of time the way that maybe you would be in your office or in your bedroom, but you're there often and in small increments. So you get a dose of your surroundings in that space.

Stephanie Y. Deininger [00:01:09]:
And when it's overwhelming and you can't find anything and it's disorganized, it feels. It just feels overwhelming, for lack of a, you know, better word. It just doesn't feel good. It doesn't start your day off with. With success. So that is why it's one of my most favorite places to organize, because the impact is so, so immediate. Like, you immediately feel more Zen, more organized, like lighter. Those are just some of the words that I have heard people describe how they feel after we've been in their space.

Stephanie Y. Deininger [00:01:38]:
So it is one of my most favorite places to organize for other people, and I'm excited to tackle it today. So let's go. Welcome to the organized and productive podcast with the organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expertise ready to explore the right organizing and productivity solutions for you. Yeah. Well, then, let's go. Okay, so, truth be told, we are talking about bathrooms today because of one of the listeners, one of you. Thank you so much to all of you who take the time to send notes, feedback, questions about the podcast, because number one, of course, it gives me a.

Stephanie Y. Deininger [00:02:20]:
Some direction about what you're liking and what you're not. And because this podcast is for you, it's entirely made as a resource and service to our community so that you have some inspiration, you have some ideas, you can come in and have, like, a free place that allows you to experiment with your organizing style, that you can and are organized. You just have to find and figure out what works for, for you in this chapter of life. And like we like to say here, we, it's organizing that fits your lifestyle, not the other way around. Right? You're not curating a room or a space for a model home that you will never use. This is supposed to be working for you in your life, and we hope that these episodes do that for you. So when you give me feedback and you send me questions and comments, the good, the bad, and the ugly, it allows me to bring topics that are relevant for you. This week was no different.

Stephanie Y. Deininger [00:03:17]:
So a couple weeks ago, one of you messaged me and said, hey, you haven't talked about bathrooms. You know, I've done a couple reels or social media posts about it, but never a full episode on it. And even though I do talk about bathrooms in some of our podcast episodes, as an example, I've never done one entirely on my tips when organizing a bathroom. So here we are. Thank you so much, Corey, for sending me that you know the topic for us to do and the idea in your questions. So what I'm going to do is I'm going to give you my top tips on what to think about when you're. Before you're. You're going to organize your bathroom and then during.

Stephanie Y. Deininger [00:04:01]:
Okay, so these are more like the hot tips, things that you may not have thought of. And then from there, if you have more specific questions, send them my way, and then I'll do an episode or answer the question in a Q and a format more specific to you. Okay. So that way, I don't just go on a tangent because everybody has different types of bathrooms and uses. So instead of me going all over the place, I will focus on what I have seen is the most, the tips that are most successful for people, easy to follow and upkeep and things that I've seen people not realize are important, and they are, and you should pay attention to in your bathroom. So here we go. Okay, so first things first. I do follow our seven steps of organizing almost anything in almost everything that I do.

Stephanie Y. Deininger [00:04:51]:
Okay? So if you haven't been. If you haven't been here for a while, we have our own methodology called seven steps of organizing almost anything. I'll put it in the show notes. So there is a podcast all about the overview of what that is. And then I go through each of the seven steps in one episode at a time. So there is a total of eight episodes. And the reason we follow it is because we've seen that it works. And it's just easy.

Stephanie Y. Deininger [00:05:18]:
It's easy to follow. And the first thing that I want you to think about, because I do follow that methodology, is to have a plan. Okay? You, like, you just have to have some plan. You don't have to be, you know, completely OCD style tendencies, where it has to be perfect. I just want you to have at least some kind of goal and goal in mind, mind when you're tackling your bathroom. Because if not, then we can. You might either declutter too much where it feels overwhelming, where you just end up throwing everything away with no rhyme or reason, and then go back to that habit of overspending and over buying again because you didn't have a plan. The other thing that can happen when you don't have a plan in your bathroom is.

Stephanie Y. Deininger [00:06:04]:
Or the consequences of it, is that you will put them away so nicely in either bins or the closet or the drawers that you will never find them again. Because there's no rhyme or reason, there's no functionality to it without a plan. So I just want you to think about it. And some of those examples are going to be such as, my goal to organize and declutter or have some system in my bathroom is so that I can feel more at peace or more zen, or I want it to be as close to a spa experience as possible. Or maybe this is just a place that you go in and out as quickly as possible. You don't like to spend a lot of time in the bathroom, and you just want this space to be a place that you can quickly brush your teeth, do the very bare minimum. For some of you that travel quite a bit. My.

Stephanie Y. Deininger [00:06:58]:
The people in our community that is always on the go, this is a very. This is an example for you, right? Where you're hardly ever home. You're always on the go, on the run, on airplanes, trains, automobiles, working off site. And so when you come home and you go into your bathroom, it's a place that. Where you, you know, you. You just use it to clean up, to do your thing in the bathroom. But it's. It's an in and out.

Stephanie Y. Deininger [00:07:22]:
There's no spas and experience. So you just need the essentials. Um, and then for some of you, you know, you have multi generational families or multiple people that are sharing these spaces. So it needs to have some. Some organization, some flow that feels good without feeling messy. So have a plan. Some of the questions I want you to think about, too, is who is using the bathroom? Like, how many people? Not just how many people, but who in their age ranges. Like, for instance, I have a four and a half year old.

Stephanie Y. Deininger [00:07:56]:
And when we share a bathroom, then I need to think about having a stool for him. And that stool will block some of those cabinets that are in the sink, you know, in the, like this bottom of the sink where we keep a lot of stuff. So if we have to share a bathroom and that stool is there for him, I can't really easily access those things. Or if I do, I have to move the stool every single time, which for me is annoying. For you it might not be, but those are the things that I want you to think about, like who is using it, their height, what do they need? Maybe you are living with multi generational, you know, they're different age groups. And so someone who is older and elder or who needs more assistance might be very different from a teenager who, you know, who uses the bathroom for different reasons. So think about what is your plan? And think about who is using, what are their age ranges, what are their needs when they're in the bathroom. And then we will go from there.

Stephanie Y. Deininger [00:08:55]:
Once we've got that covered in those questions answered, I want you to then think about the functionality of the space. So start by thinking about how you use your bathroom, you know, on a daily basis, based on the goals that you have and the questions that you answered. And then the most common successful way of organizing is to keep frequently used items within easy reach. And then, of course, everything else can go in the deeper type of drawers. But the easily accessible spaces are going to be different for every person that you live with, including yourself. So that's why the first exercise is so important. Something that is easy for you to reach might not be very easy for someone else to reach. Put the stuff up to the side that you use on a daily basis.

Stephanie Y. Deininger [00:09:44]:
What I like to tell my clients and community is that take about a day or two and then including a weekend. So one of the days needs to be a work day type of like work. It be work week, but just whatever day you go to work or you do your daily routine type of activity and then a weekend where you have it off. So try to get those two. And whatever products you're using either have a little sticker, like a red sticker sticker that you put over it, so you know which ones you touched and which ones you didn't. Because then when we go into the declutter mode, or you go into where to put everything. Where to place everything. The ones that have the red stickers are the ones that you used.

Stephanie Y. Deininger [00:10:24]:
The ones like your go to, like, the ones you immediately went and reached for. Most likely it's the toothbrush, it's the toothpaste, it's the soap to wash our hands. It's the towel. It's the, you know, if you put makeup on, like, the essentials that you put makeup on, the cream or the lotions, it's probably going to be one of those combinations of things. And then what happens is sometimes we forget what we actually use versus what we want to use. And so I would do this exercise about ones, like one or two weeks, definitely at a minimum, two days, one workday type of day, in the morning and at night, and then a day off. And then I would repeat that again at least one more other time if you can, because that way you can kind of, you'll. You'll start seeing some patterns of, well, I use this when it's really hot.

Stephanie Y. Deininger [00:11:14]:
Like, I will put on sunscreen when it's hot, or I know it's going to be a sunny day versus, like, the day that I don't. Right. And it's for some, sometimes you won't even put any of that stuff on and you think you will, and then when it's come, it's time to put everything back and it's place or declutter and organize it, you'll realize that you never touched that one really special, beautiful smelling lotion that you said you would use, but you don't really, you haven't used it at all. So that'll make those decision points much easier when it's time to let go, if that is part of your process. So get, you know, some sticker or just put it to the side. What I've done to with, now that I'm a little bit more experienced in this is the sticker is just a visual representation. That's why I use stickers. And I will give them to my clients when we go through this activity.

Stephanie Y. Deininger [00:12:05]:
But if you don't have stickers or you don't want to put stickers on, then put them in a bag. Like, I have my toilet, toiletry bag, like, to go when I do this, like, big declutter, like once a year, I will then put those items in a bag, the one that I'm using as I use them. And then whatever was in that bag is what I actually used. And everything else is not so you can do something like that as well. Okay, so I think now we're ready to do the action of decluttering or going through everything. I in the bathroom, unless it's like, you have so much stuff that it's so overwhelming, like a closet. I would take everything out if you can, like, everything from every drawer, every cabinet, and then, you know, clean up the. The drawers and stuff really quickly.

Stephanie Y. Deininger [00:12:49]:
And that makes a huge difference, just visually itself. Like, clearing the counters, clearing all of the cabinets and whatnot. It just removing the dust, it just gives you a sense of cleanliness. So that right there will make a huge. Taking everything out will allow you to see everything and then sorting it. Sorting it by whatever is most important to you according to the plan that you created. So if you're going for a Zen type space where this is the bathroom that you're using to feel relaxed and comfortable and all that, then I would put all of my Zen type of spa like products and sort them that way. Like, sort.

Stephanie Y. Deininger [00:13:24]:
This is the everyday. This is what I use. This is my, like, spa type of stuff. And then this is other. If you are using the space with multiple people, then I would then organize everything by who uses it. Right? So it'd be kids, you know, the kids stuff, the adult stuff, the mom and dad's, whatever, you know, grandparents stuff. So then I would separate it by family member and so on and so forth. So decide what your goal is and then sort and take, when you're taking everything out, sorted by that.

Stephanie Y. Deininger [00:13:54]:
And then from there is where I would look at expiration date, see what's old, see what's not what, and then remember the stickers that we talked about. Like, if it doesn't have a sticker, it means you haven't used it in the last couple of times that you were in the bathroom. So think thoroughly and think about if you're actually going to use it and start making those executive decisions based on what actually is that you're using and whatnot. And then I would have the section of the. Having your extras. Right, like your overflow or your inventory. So if you need extras and whatnot, put that on a separate and label it. That you know that that is your overflow.

Stephanie Y. Deininger [00:14:31]:
That is your. Those are your extras. Now, very important. I would not. I would not put overflow stock items in the same bin unless you label it and you have a very clear separation. But I would not have your, oh, I would like to use these items one day or somebody gave you something, especially like the bubble baths and the bubble bombs and the whatever. Something for the bathroom. And that's cutesy.

Stephanie Y. Deininger [00:15:00]:
And you're like, well, I might use it. Okay. I would not put that those things in the. I might. I'd like to try. I got this as a gift. In the same space as your backflow or overflow inventory. If you are tighter on the space and you need.

Stephanie Y. Deininger [00:15:19]:
It needs to be in the same very, you know, in the same bin or the same cabinet or the same, you know, shelf separated in some way. So either have like a divider that separates the two, label the left and the right. The left is your overflow stuff you actually use and you bought extras for, because it was. It saved you on money. It was more, you know, more economical, and it was for functionality. It was just better. Like, if you get that big jug for the soap to fill up all of your hand soaps around the house, you know, it saves you money and it's just more functional. Great.

Stephanie Y. Deininger [00:15:52]:
That is a backfill inventory back. That's that section. But if somebody gave you a cute perfume that you haven't really. You're still trying it out. It's not really your jam. You're not ready to throw it away, though. That is not inventory and that is not backfill type of stuff. That is the.

Stephanie Y. Deininger [00:16:12]:
It's on its way out or you need to make a decision about keeping it and because you will actually use it. Okay, so those two are two very different categories. That is something that people most, a lot of times will combine into one. So let's talk about storage. Now that we know we're getting through the cleaning, decluttering phase and sorting, let's talk about storage. So my monthly reminder is to not forget about vertical space. That sometimes might even be better. It's a place where you hang things, so don't forget.

Stephanie Y. Deininger [00:16:43]:
Especially like in the shower. That might be very handy. Anything that can go on the wall with suction cups might be very. Might save you space on the floor. It might be cleaner, more hygienic. So don't forget about your vertical space, including shelving on in the bathroom. Magnets, suction cups. Let's talk really quick about the sticky like hooks that you would get from companies like three m.

Stephanie Y. Deininger [00:17:11]:
I love three m. But there are certain products that the sticky you do need to just make sure that you get the right adhesive for the type of wall you're putting it on. If it's a tile, if it's porous, if it's a wallpapered wall, if it's painted. There's quite a bit of moisture most of the time in bathrooms. So you need to think about that. And adhesives do lose its strength if you are used, if you're not using it correctly with the right temperatures. So there is a. Some adhesive that is meant for all weather.

Stephanie Y. Deininger [00:17:48]:
I always talk about the acrylic type of adhesive, like double sided tape adhesive. It's called acrylic tape, and it's double sided. And then you can just put it. It's mostly for, like, all weather type of places. It doesn't sweat, so it doesn't start to get slippery and lose its. Its stickiness. So think about those things. All right.

Stephanie Y. Deininger [00:18:07]:
So don't forget about your vertical space. Okay, so what are my thoughts about storage? Like bins? Either bins or baskets. Personal preference. Okay, so if visually, that is something that will help you get motivated to put things away and everything will have its place, go get them. You do you. I just want you to think about the space and not forget that in that space, there's moisture and there's different types of particles in there. That's where you brush your hair, you shave you. So there's going to be more of that, a personal type of debris, if you will, then another than in other spaces, because that's what it's meant for, right? For you to get cleaned, to scrub and dub and do all the things.

Stephanie Y. Deininger [00:18:54]:
So there is more of that floating around in the bathroom. And that can also get stuck, especially in, like in wicker and cloth type of containers. That is why clear plastic glass is so popular in bathrooms, because it's easy to wash. It's much easier to see through and clean. It's not porous. And you start to get into that stuff, like, like the nitty gritty that you have to get into. It's just harder to clean. So use your best judgment there.

Stephanie Y. Deininger [00:19:23]:
My favorites are not going to be anything that can accumulate the, like the debris of your body or the debris of any of the products. You're using perfume, right? You spray your perfume, you spray hair stuff. And those particles, those are smells, will get into the cloth type of bins and the wicker type of bins, and then you just have to make sure to clean them, wash them and be good about that. And if you are, great. But if you're not, and that's one more thing to think about, and that will overwhelm you, then don't even go down that route. And I would suggest something that's more. Less lines less nooks and crannies that things can accumulate in and easy to wash if there's a spillage or things like that, it's just much easier to clean and watch. So think about that for our last couple of tips.

Stephanie Y. Deininger [00:20:16]:
It's all about being able to find things. So the first is labels. Am I pro labels? Yes. You know, I love a good label system. At the same time, there is such a thing as over labeling, especially if you don't know where everything will go permanently. And if you're the type of person that has to move things around a lot, then that label will get annoying because then what? You know, it said towels, and now that bin is not for towels anymore, it's for something else. And now you have to get a new bin. And you didn't change the bin, so now someone else thought it was towels and it was actually something totally different.

Stephanie Y. Deininger [00:20:51]:
Right? Like it just becomes confusing. So I love a good labeling system, but only one, either for two reasons. Only if you're using it to remind yourself of something and start creating new habits. So that way, you know, you're not used to putting the paper towels or the paper toilet paper, extra toilet paper in this one particular bin. So you need a label to remind you, great, you're starting new habits and, or tell other people around you that are also using that space, that, that is where that goes. Great. The second is if you are ready to make that, that space, the permanent space, if you're not sure and you're not even ready to be like that's not going to be its permanent space yet, then something that is easily removable, like a sticky note, or just start to play around with things like that, that you can easily change just so that you're not so stuck. And then you don't even use it the way you intended it to, and now just, it becomes more confusing.

Stephanie Y. Deininger [00:21:53]:
So a good label system will take you a long way, but only if you're ready to commit and, or its specific instructions on creating new habits. The other reason I really like labels as well is if you're a, if you are a decanter, if you know what I mean. If you, if you don't know what I'm talking about, then you probably are not, or you might not know the term somebody that's a decanter, that in their organizing system, it's where they buy in bulk and then they will decanter or they will put it in smaller binsheendhouse. It's been very popular in the influencer space where they'll get, you know, walk you through this, like ASMR, how they fill everything up in their laundry, like the detergent, you know, they'll put it all in, like the nice containers or their olive oils and their pantries and, or their spices or whatever, maybe, and put them in nice containers. The same with the bathroom. So mostly that's been done with. I used the example earlier, but the, the soap, the, the hand soap. And you buy the big one, and then you fill all the little bottles.

Stephanie Y. Deininger [00:22:58]:
Okay, so that's one that's a style of decanting or that's an example. Another example is when you buy, like, a bigger shampoo and then you put it in smaller bottles. That's decanting, or when you're putting it into like, a different dispenser, those. So if you are that, that is your style and that is something you will be doing, then that is when labeling becomes really important, because you need to know what you put in that container. Trust me, I've definitely been a victim of this. Where I thought I was putting lotion on and I put my conditioner on because I did not label it correctly. So I'm a big, big fan of labeling, especially if you will be decanting anything in your bathroom. All right.

Stephanie Y. Deininger [00:23:40]:
And lastly, it's some of the products that I really love using in bathrooms. And those are turntables, also known as lazy susans. And for some of you, but the turntables, anything that you can, especially like those awkward, like quarter, quarter or very small type of spaces where you. They're just awkward. A turntable is great. Multi tiered, if you can fit it in there, is great as well. And even though it feels like you're losing space because it's round and you feel like, you know, it's, it doesn't go all the way back into the corner, you are actually going to be, if you're actually going to be using it the way it's intended, where you're turning it around as needed, you actually will be saving some space in the long run because you're actually using this stuff that's in there, as opposed to all those things hiding in the back of the cabinet or where we know whatever space it may be. That's one of my favorites.

Stephanie Y. Deininger [00:24:36]:
The other I mentioned, anything that is like plastic acrylic, see through, or easy to clean and easy to label. Big fan of that as well. And then the third thing that I'm really a big fan of is separators. So in the bathroom, the bathroom is a place that has a lot of little things. Q tips, you know, small perfumes, makeup, shaving cream, razors, whatever it may be that you're using and you need. It's just a lot of little things. So anything that will help you separate them and not just have them all in one drawer so that you can quickly find them. I am a big fan of most cabinets will have you just have to measure it.

Stephanie Y. Deininger [00:25:19]:
And then you can get some multi tiered type of separators, acrylic separators, bamboo, plastic, anything that just will keep things separated from each other so you can quickly get it is I'm a big fan of. So those are the products that I would recommend. Okay, so that's our episode on bathrooms. Like I mentioned, we. I could have gone on probably for another hour on this topic because I love it so much. It makes a great impact. I have specific tips on sharing spaces when when you do have multifamily and or when you're trying to create a feel, like a, like a spa type of feel, or if this is a place where you will be using to cut your hair. Like very specific needs.

Stephanie Y. Deininger [00:26:05]:
So I can do episodes on that as well if you would like. Just let me know if that's of interest to you. But today's episode was more about general tips that I have for you and things for you to consider when you are organizing, decluttering that space. I hope you enjoyed it. Until next week, thank you for listening to the organized and productive podcast with the organized Flamingo. If you enjoyed today's episode, I would love it. If you leave a rating and review on your favorite podcast player, it helps with letting people know that we're here. For full show notes and resources, head on over to theorganizedflamingo.com podcast Happy organizing.

Posted on Categories Podcast

83: Helping A Loved One Organize, Downsize, & Declutter

This week we get into the topic of helping others organize, downsize, and declutter. Whether it's a friend, family member, or neighbor, navigating through the process of assisting others can be challenging. We talk about the intricacies of being a helpful and compassionate organizer. So grab your favorite beverage, sit back, and join Stephanie as she shares her expertise in making the decluttering and organizing process more efficient and guilt-free.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • The importance of asking the right questions when helping others decluuter and downsize
  • Setting boundaries, getting the project done quickly and with compassion
  • How to ensure that you are prepared to offer the appropriate support

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Did someone ask you recently to help them organize, downsize, or declutter? Do you have a neighbor, a friend, a loved one that is going to be moving and they need to downsize? So they asked for some help. Or maybe you have a friend who is just overwhelmed right now and they asked for a little bit of guidance or having an accountability buddy to help them organize. If you have, then this episode is perfect for you. If you haven't, let me tell you, as we get into the later chapters of life, we might be in this predicament with our friends, with our loved ones, maybe a family member that will need some kind of assistance with figuring out what to do with their stuff. So this episode is also perfect for you. And along the way, these tips that I will be covering today will help you in your own personal life. Because just like anything that we do, when we help others, when we educate others, when we do things for other people, we gain insights about how we like things to be done and we learn a thing or two about the process so that going forward, you can adjust your own journey. So it ends up being a little bit for mostly the episode for other people, how you can be helping others and how what questions to be asking when you are helping others and if you even should be helping others.

Stephanie Y. Deininger [00:01:29]:
And along the way, though, this will help you as well. So let's get to our episode. Welcome to the organized and productive podcast with the organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert ready to explore the right organizing and productivity solutions for you. Yeah. Well then let's go. I am so excited about today's episode. I'm always excited.

Stephanie Y. Deininger [00:01:55]:
Okay, to be honest. But this one in particular, I have some updates for you. And in addition, this topic about helping others is my jam. It is one of my own personal biggest strengths as your professional friend and why you follow me. So I'm just owning it because that's what I hear over and over, but also because I feel it in my heart. And helping others ends up being so beneficial for the world, but also for your own self. So as you're going through your organizing and decluttering journey, sometimes doing the thing for someone else will help you reflect upon it and then use that knowledge, use that experience to figure out what to do with your own stuff. So that is why it's one of my favorites.

Stephanie Y. Deininger [00:02:42]:
And helping people figure that out has been truly one of my biggest accomplishments and feel good in life. Seeing how those aha. Moments for people come when they're helping others and they're like, oh my gosh, that's it. You know? Or when I did this for you, it just clicked. This is what I needed. And that motion, that knowledge, that moment is so impactful and very important. I'm also very excited about this topic because this is an area of expertise that we here at the organized flamingo have been focusing on in the last couple of months. And as of August 1, our social media and our content and our blog and all of the pieces we, the knowledge, the pieces that we put together for references will be covering exclusively inherited stuff, sandwich generation stuff, what to do when you're doing an estate, clear out what's worth it, what's not so really helping you through this phase of life.

Stephanie Y. Deininger [00:03:52]:
So I'm very excited about it because I think this is what our, our people need. Not only do I think it, like, in my mind and in my gut and in my heart, but you also have been asking for it. I think naturally, the progression of what I do and the people that I service now, they are in this place of life, wherever. It's no longer just the pantry organizing, which is very important for everyday organizing and living and feeling good about where you are and where you live, in your habits. But now there is this extra layer of other people's stuff that we, me included, I am in that generation, we are now needing to worry about. And so I want to help you navigate through this chapter of your own stuff, but also the stuff that you're needing to deal with, with family and friends and loved ones, and perhaps even your children, if they are still living with you or other family that may be moving back. So I really want to help you through this process and this part of life and how to feel good about the decisions you're making over your physical stuff so that you lead a more peaceful life, a life that you feel good about and not just always feeling guilty like I have too much or I have to do this or that. Like there's all these I have tos, so I want to avoid those.

Stephanie Y. Deininger [00:05:13]:
And helping you make more of the I want to do this with my stuff type of decisions that are guilt free, that are quick, you know, they're not lasting years. You're not laboring over a decision for years, creating anxiety and stress in your life. I want you to make quick, mindful, confident decisions over the stuff that you are now responsible for. So that is what this episode is about and why I'm so excited. Now let me get to my tips. So what's going, what we're going to cover today is the what questions should you be asking other people? So maybe, you know, somebody asked you for help. And these questions are the type of questions that you can be asking them and also internally asking yourself so that you can even determine if you're the right person to help them. Because just because a friend or a loved one asked you to help them does not mean you should.

Stephanie Y. Deininger [00:06:14]:
There actually may, there is a moment that it could backfire if you say yes because you don't know how to say no. Maybe you're a yes person, right? Or you feel guilty, or you love them so much you do want to be of help, and the type of help you offer them may not be the right help that they need, and you might be making the situation even worse. So think about them. Think about yourself. And this is the part about compassion that we emphasize here at the organized flamingo, making sure that it's not just about you, but that when you're helping, you're also helping. Making sure that you're helping, like actually helping them. You know, not just putting a body in there so that you can cross it off and say, well, I was there when you asked me for help, but in the end, you really didn't do anything and they didn't benefit from what you could have helped them with. So these questions are to get you to a place where you can confidently say either yes or maybe no or an alternative.

Stephanie Y. Deininger [00:07:15]:
And then after we give you those questions and we go over the questions about what to ask them and some sample responses, we'll talk about questions to ask yourself and make sure that you're the right person for whatever it is you were asked to do in the organizing, decluttering, downsizing and repurposing journey. And then we'll talk about setting boundaries and expectations. So that's the order of today. Let's get to it. So, for the purposes of making quick decisions, I'm going to give you the three top questions I would want you to get clear on. So the questions that you should be asking them, you can either post them as this, just exactly how I have them, or you can. I'm going to give you a sample response. Or of course, you can create your own.

Stephanie Y. Deininger [00:08:02]:
And this is where, this is where you need not can, but you need to insert what relationship you have with this person. Because what you may be saying to a friend is going to be different to what you may be saying to a parent or a sibling or a neighbor. Right. There is also the emotional piece of when you ask something for. Of someone. They may. They may be taking it as you over stepping boundaries or you're. Or you don't want to help because you're asking me of all these questions.

Stephanie Y. Deininger [00:08:32]:
There's some trauma involved in there. So this is where I want you to take these questions and change them a little so that it fits the personality of who you're asking. Now, you can literally ask them just as is, but these are meant to be guides to help you at least get clear on these things. So the first question is, what is your goal with this project? So you are asking that person, hey, mom. So what is your goal with this project? Or what is it exactly that you're looking to do when she asks you? The second one is, when do you need to finish by? Or what is your timeline? Hey, neighbor. Absolutely. Okay. I'd love to help, but can you tell me a little bit about when you need to to get this done by so that I can make sure that I have the inside of it? You can say, you know, inside, in your own head.

Stephanie Y. Deininger [00:09:25]:
You can determine, well, do I even have the time? Is this too quick? Etcetera? And the third question is, why do you think of me when asking for help on this project? Or why did you think of me when you asked about this project? This will give you some insight as to why they think you are the right person to be asking. You might be the only person that they know they can trust. Their answer may be something like this, which I hear often. It is the I didn't know who else to ask. Sometimes it's just a blatant, well, you're the only one I know would say yes. And based on their response, that will tell you a lot about what is happening here. If they are desperate and or they don't know who else, or they have asked everyone, and you're the only one that always says yes. That might give you some insight over something.

Stephanie Y. Deininger [00:10:24]:
You might not like it. You may be okay with it. That might be who you are, and you embrace it and you love it. But that also may be the reason why you would need to reassess if this is something you do want to do. So these are the three questions. They're very quick, they're simple. Address them how you think is best. A sample response would be something like, I would love to, but can you tell me more about your project to make sure that I can help? Like, what is your goal? What's your timeline? And how do you think I can help? And that way it's really casual.

Stephanie Y. Deininger [00:10:59]:
It doesn't invade into the, you know, asking more questions and overwhelming them even more. And it can give you some insights over if you're the right person for. For this. Okay, so let's get to the questions to ask yourself. Once they have answered those, what I would suggest is to have these questions ready in your mind in the conversation. Because most of the time, it's like a live conversation. Whether they called you, it's in person, maybe via text. Obviously via text, you can take a little longer, but there could be that awkward pause that makes things uncomfortable for you.

Stephanie Y. Deininger [00:11:38]:
And for them. Asking for help is a big deal, and it is not easy for most people. Some people are great at it. You know, they're. They're delegators. They're, hey, can you maybe sometimes a little too much, you know? But for many people, this is a very hard thing to do. And asking for help, it takes bravery. It takes.

Stephanie Y. Deininger [00:12:00]:
It takes a skill that we don't practice enough, in my opinion. So that awkward pause can make things even worse for everyone involved. So these questions are great to have in your back pocket, like right next to you, so that you can immediately have some kind of response, or you can at least internally ask yourself and have a response. You, of course, can always say, let me think about it. That if you're not ready to answer right away, just simply say, you know, okay, got it. Let me. Let me get back to you. Can you give me 24 hours or can you give me a day or two to think about it and make sure that I'm able to, and then go ahead and ask yourself these questions.

Stephanie Y. Deininger [00:12:39]:
So it could work both ways. But if you're caught in a situation where you technically should or could be answering right away, these are the quick questions to be asking yourself. The first one is, all right, is their goal a goal that I believe in or that I can get on board with? So, as they're asked telling you their goal, you know, their first question, they answered it. In your mind, can you get behind this goal of theirs? This is especially true in close relationships where you may or may not agree with what they're doing. But can you get behind what their goal is? Because this is about them. It's about helping others and not just about you. In the end, like I mentioned in the intro, it will somehow give you some reflection upon your own stuff, in your own life, in your own organizing journey. But in this instance, they're asking you for help.

Stephanie Y. Deininger [00:13:36]:
So it's about them. So can you get behind what their goal is? And what they're trying to achieve. If it's a big fat no, then you might need to think about this because you will need to swallow. You may need to put your earbuffs in and kind of be a true helper. You know, show up for them. And if you don't think you can do that, then helping might backfire. Backfire may make things more stressful for them and for you. And it doesn't really move, make any movement in the.

Stephanie Y. Deininger [00:14:09]:
In this journey. So something to think about. The second is, do I have the resources to help, including time and energy and strength. So as they're telling you about their goal of the project, when they need to finish by or what their timeline is, do you have the time? Are you in town? Are you really in a busy season right now? Are you stressed yourself that that is not going to really work for you? Then we talk about the energy. I mean, it could be mental energy and actual energy. If you're not in a place right now that you can give that person the help they need again, it will backfire. And same with strength. Did you recently have an injury? Is something hurting? Are you in a place where you, you know, you know, that person has very heavy boxes and things and stuff, and you might not be the right person to help them if you're not strong enough and might get hurt, and it might delay the process for them and it'll hurt you even more, and it won't even be enjoyable at all, you know? So this is the question that I want you to make sure that you are okay with as they're talking about their goals and their timeline and whatnot.

Stephanie Y. Deininger [00:15:23]:
Okay. And then the third is, am I the right person for the job? So once they answer all of these questions, are you thinking, oh, my gosh, I'm afraid of spiders? They want this done this weekend, and I'm already booked. So helping that person, helping my aunt organize their garage, that right now, when it's 120 degrees or what feels like it's very hot, I'm afraid of spiders, and I don't have the time. Then are you even the right person for this job? Should I even be doing this? Is this something that I just need to kind of say, no, not right now or maybe next week, but honestly, even if it was next week and you do have the time after this weekend, but if you're afraid of bugs and spiders and things, is this going to be such a traumatic moment for you in the relationship you have with this person that it might not be worth it? So ask yourself those types of questions. You know, setting boundaries and expectations is very important. If you do decide to help, clearly communicate your limits and what you can realistically offer, because this will help prevent misunderstandings and success for both you and your loved one and for everybody involved. So having those really set boundaries and expectations are important, especially when helping others, because I understand. I completely understand.

Stephanie Y. Deininger [00:16:51]:
You know, when you are in a place where you do, you. You're not the right person for the job and you, you really can't help, but you want to be there for that person. Well, then maybe you can tell them that and say, you know, I'm not in a place to be carrying those things, but I'd be happy to bring lunch. I'd be happy to bring some waters, some ice waters. Would that be of help? I can be there, you know, at eleven and then again at two. And I'll drop off some snacks or some music. Hey, do you need a playlist? I, you know, I can curate a great playlist to get you motivated. So offer yourself in other ways.

Stephanie Y. Deininger [00:17:25]:
Once you learn about what their goals are. When you don't ask these questions, you won't even know what you're saying yes or what you're saying no to. So I want you to make sure that you're clear and that you're clear about your own boundaries as well. Because even if you're so good at what you do, sometimes, that is the reply. Well, to the third question that you're asking them where it's well, I asked you because you're really good. I get this all the time for myself. Well, you're really good at organizing. Do you think you can come help me? It doesn't mean that I'm the right person because that depending on who it is, it might ruin the relationship.

Stephanie Y. Deininger [00:18:05]:
Or the way that I do things is a little different than how they are doing it, or I may not be okay with what their goal is. So just because I'm good at something does not mean that I'm the right person to be helping them. And so then I can offer some other ways that I can be of service to them. If your values don't align and you can't get on board of it, on board with that project or what they want to do, you might not be helpful at all. And they may need additional resources to get them to where they want to be. Like you may be putting them behind. So, you know, another reason to set some good, clear boundaries and expectations. Okay, so those are some of the very quick questions to ask others and ask yourself when helping others.

Stephanie Y. Deininger [00:18:49]:
I have an entire other list of questions you could be asking specific to specific instances. So if you have more of a unique situation or you'd like to discuss your situation, then give us a call. It's all in the show notes so that I can help you through it because I understand that sometimes these are very, very, very broad conversations and tips, and if you want them tailored to you, then let's talk about it a little bit more. But I do think that these questions will help pretty much any situation, so give it a try. Let us know if they were helpful. Also, in just a couple of days after this episode first airs on August 21, we have our love yourself space doing 25 minutes or less tasks that will help you organize, declutter, downsize and upcycle your space. So if you'd like to join us on that workshop, it's completely free. You can find it on our website.

Stephanie Y. Deininger [00:19:48]:
I put it in our show notes. It's organizeincherish.com workshop and that'll give you all the details. It's free. We do have these ongoing free sessions of workshops where I talk to you about some immediate things that you can be doing to move your projects forward, especially when it comes to, you know, being on a time crunch or having so much stuff that it's overwhelming. Those are our workshops are perfect for that because it gives you very quick and fast tips. So hope to see you there. See you next week. Thank you for listening to the organized and productive podcast with the organized Flamingo.

Stephanie Y. Deininger [00:20:27]:
If you enjoyed today's episode, I would love it. If you leave a rating and review on your favorite podcast player, it helps with letting people know that we're here. For full show notes and resources, head on over to the organizedflamingo.com podcast Happy organizing.

Posted on Categories Podcast

82: Decision-Making: Keep, Repair, or Toss?

This week we're taking a look back at one of our most requested topic: “Should you keep it, repair it, or toss it?”. We explore the emotional attachments we have to our belongings and the practical considerations that influence our decisions. We guide you through 3 essential questions to consider when deciding the fate of our items. From the sentimental to the practical, we will go over how to look at our belongings with a fresh perspective. Tune in for a dose of encouragement and practical tips. Let's get organized!

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Replay with a new intro and bonus tip. Original Episode 39 Air Date: October 16, 2023

In this episode we talk about:

  • Guilt and remorse associated with buying things
  • Exploring the question of whether to keep or let go of items
  • Importance of Intentional Decision-Making

Mentioned in this Episode:

Episode 006: Should You Do It Yourself or Outsource It?

https://theorganizedflamingo.com/6-should-you-do-it-yourself-or-outsource-it/

Episode 016: Step 3: Decluttering Your home For a Happier You

https://theorganizedflamingo.com/16-step-3-decluttering-decluttering-your-home-for-a-happier-healthier-you/

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hi, friends. Welcome to this week's episode. So this week, we do have a replay from last year, but we have a new intro. So I this is live. This is a new to this summer of 2024 intro, but the episode itself is still relevant, which most of our episodes are built that way and recorded that way so that whenever you need some encouragement about that topic that we're talking about, you can play it and find inspiration, get some ideas so that you can complete whatever it is that you're trying to finish. Maybe a project, maybe it's an emotional journey in your organizing decluttering downsizing journey. Maybe you are entering a new phase in life, so you need to address the issue about organizing that stuff or decluttering or selling it or figuring it out. So all of our episodes are stand alones with a couple, of course, that are, part 1 and part 2, which we label that way, but they're all stand alone subjects, and some of them play upon each other.

Stephanie Y. Deininger [00:01:03]:
And sometimes, I will bring them back like I am this week. And whenever I do bring back an episode from a previous season, it's because either the subject matter is becoming relevant again or I'm getting more questions and or clients or community members talking about the subject again, so I'm bringing that back, or it's a way for me to help you maintain and evaluate and kind of readdress and make sure that this is still relevant. So that's the category we're we're picking up on this week. So it's this episode is all about the should you keep it, repair it, or toss it. Every once in a while, I like to do check ins because life may have changed and your circumstances may have changed. So making sure that it's what you did the original time that you maybe decluttered or downsized or whatever the project was originally, making sure that you're still asking the questions that are relevant right now. And so that's what this episode is all about. Back when when we created this episode, it was all about asking yourself, should you keep it? Should you toss it? Should you, repair it? And we do have a decision tree that goes along with up this episode, which I'll put in the show notes, and it helps you just get familiar and practice the quick decision making that we, we are we don't normally we're not born with, and we normally don't exercise unless you're doing this all the time.

Stephanie Y. Deininger [00:02:36]:
So, you know, a little fun fact is that when decision making, like, the executive function of decision making, does need to be practiced. It needs to be learned. You're not born with it. You do make decisions, of course, in life, but if you're trying to make quick decisions and trust yourself with the decisions that you're making you do need to practice them and this applies when you're deciding about the stuff to keep or let go or like what do I do with it and when you don't do this enough you often will get stuck in the I'm not sure phase. And then all of a sudden, that's what creates the clutter because you're stuck. Like, there's no decision making and it just it doesn't even come. It doesn't go. You don't clean it.

Stephanie Y. Deininger [00:03:16]:
You don't repair it. You don't try to sell it, but you also are not enjoying it. So if you do keep it, it just kind of sits there. So that's what I'm trying to avoid with this episode and this refresh. I hope you enjoy it. Let us know your thoughts. As always, we are available for you. We're a phone call away on social media.

Stephanie Y. Deininger [00:03:35]:
Tag us. We'd love to cheer you on. And here we go. Picture this. You're standing in front of a closet in your house or your space. You're staring at a box filled with old belongings, but you know it's time to declutter that closet. And you know this because when you opened that closet, everything fell out, like it was busting at the seams. But the items in that closet, they hold memories and nostalgia.

Stephanie Y. Deininger [00:04:01]:
There are baby items in there that you wanted to use and you didn't. You wanted to wear and you didn't. And now you have guilt and you have the remorse that comes with buying things when you had intention of doing something about it. You wanted to give it as a gift. You wanted to wear it. So now you have gift. You have guilt associated with it. So today, we're going to dive deep into the age old question of, should you keep an item or let it go? When is it time to just finally let it go? Or is it worth keeping, maybe even repairing something you may not have thought of? So let's dive in and let me give you some of my thoughts as a professional organizer who's been doing this for over 20 years.

Stephanie Y. Deininger [00:04:43]:
So let's go. Welcome to the Organized and Productive podcast with the Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. Okay. So first things first is let's talk about why people decide to keep an item and why it's so hard to for them to let it go. You know, people choose to keep an item for a variety of reasons, the same way people decide to let go of an item for a variety of reasons. Right? So but most of the the most common is it's usually influenced by personal preferences.

Stephanie Y. Deininger [00:05:24]:
So it's really hard for you to let go of something because you really like it. It's it's who you are. It's your vibe and you it's a personal personal preference. Maybe it's a practical consideration. So you think, well, I don't love it, but I do use it all the time. And the others are emotional attachments. What I talked a little bit about earlier in the introduction where there might be a box of your, you know, old flowers from every dance that you went to in high school, or maybe letters from your pen pal best friend that lived, you know, that moved across the country or the world, and you're keeping all these letters. There's a lot of emotional attachment to things.

Stephanie Y. Deininger [00:06:06]:
Right? So it's those types of things. And then, of course, there's the items utility, which, there may be items that you do use all the time, kinda like the practical consideration. Like, well, it's, you know, I I should probably keep this because I do use it. But I don't love it. Or sometimes you do use it, but it's broken and you've been meaning to fix it. So that's all part of why we end up keeping things. Sometimes it, goes beyond that. So we're not really going to talk about kind of the, the hoarding aspect of it or the mental health piece of it, like the more of the, like OCD or hoarding.

Stephanie Y. Deininger [00:06:44]:
We will talk about that in a separate episode. So this is just more about everyday items and about the general feelings of why you can't let go of something. Now that we have talked about why we end up keeping things like a very general idea, like some of the reasons why we kept keep things. Let's talk about some questions that you can be asking yourself when you are faced with this dilemma of, oh, should I? Should I keep it? Now in our world at the Organized Flamingo in our organizing world, we like to give you options. That's actually how this podcast started because I, we believe that there's not enough options for people. It's always this or that there's only 2, you know, go extreme, do one extreme to the other. And I do believe that there are, there's a middle ground, especially when it comes to letting go of your things, both digital and physical things, there is a gray area, but I don't think we give enough thought process to the gray area to make, intentional decisions about our stuff. And so we get stuck.

Stephanie Y. Deininger [00:07:46]:
And I think that's kind of where we end up getting stuck with keeping too many things. So my hope for this particular episode is this is living under the category of the decluttering phase, which you can I will put in the show notes and you can refer back to that episode of where we talk about the decluttering phase? So this is a subset of that. It's when you are ready to declutter and let go. What are, what are some things that you should consider that are not always about just throwing it away or just donating it or just letting it like having it be gone from your space. I mean, that is a very practical way to just finally minimize and and get some of that weight off your shoulders. I am an a big advocate of sometimes you just have to go big or go home. I I I agree. But that doesn't work for everyone, and that can actually be the opposite of a of the answer.

Stephanie Y. Deininger [00:08:41]:
That could give you trauma that you especially if you're not ready to let go and you just did it out of being impulsive. You can come back to the same habits if you don't understand why and how you got to that place to begin with. So I like to give you tools and questions to ponder along the process of your organizing journey. And that's what we're doing today. So I'm going to give you some questions for you to think about when you are determining whether you should keep an item or not. This also is a great, we have a quiz that go that it's, like a check-in quiz where you put in the item that you're thinking about keeping or letting go, or you're struggling. You do you're not sure. You're like 50.

Stephanie Y. Deininger [00:09:22]:
You're in the middle, like 5050. So there's a quiz in our show notes that you can head over to, and then it will guide you through what we think based on what your input and your answers were, what we think you should do or or something, or some of the considerations we would give you if you were asking us in person. So this is as the best I could do for all of you when we can't always be in person or where we can't always necessarily be doing the service for you. This is a DIY option. It's almost like we're there with you and you can do it at the comfort and privacy of your own home. Maybe you're not ready to hire a professional organizer to be in your space. It's too personal. This quiz will be great.

Stephanie Y. Deininger [00:10:02]:
Or it's like a little check-in, about, Hey, I wanted to declutter, but I'm not ready. What do you think I should do with this item? So head on over to the show notes to take that quiz and, I hope you like it. So let's get to our questions that I love for you to consider when you're thinking about keeping an an item or letting it go. So here we go. The 3 questions I want you to consider are these, and then we'll go into details with each of these. The first is, do you love this item? The second is, do you use this item? The third is, does this item need to be repaired? So let's talk about the first question. Do you love this item? And I mean love this item. Okay? I am emphasizing the word love here.

Stephanie Y. Deininger [00:10:48]:
Is there an emotional connection to this item? That's the question I want you to ask. And you may be saying, well, yes. Duh. That is why I'm keeping all this stuff. Okay. Well, fine. But let me lead you to the next question. Do you use this item? So you may love an item.

Stephanie Y. Deininger [00:11:05]:
I mean, with all your heart. It's been part of you since you were in kindergarten. This is the one, you know, box that has helped you through all these, you know, emotional or life changes. Whatever the reason may be, you're keeping it. Great. Or may it it you know what? And sometimes the love piece, it is emotional, but it doesn't have to be super deep. It could be, especially for all of you who are crafters, maybe you have holiday items. You have your holiday mugs.

Stephanie Y. Deininger [00:11:33]:
You have your holiday decor. You love it. Okay. Great. But this is where we lead to the next question. But do you use this item? It's great that you love it, but do you use it? And this question of the the use that it could be on an everyday basis. It can be on a yearly basis, especially if it is the seasonal items. Obviously, those will probably only come out once a year or maybe every couple of years.

Stephanie Y. Deininger [00:11:58]:
But do you use it if you're answering no to? Yeah, I love it, but I never use it. You know, this is something for you to think about. You know, does it does it feel funny when you're saying, yeah, I love it, but I really use it. So you start to feel and you understand why these questions will guide you to slowly detaching yourself from an item. You could also not love an item. You're like, not really. I don't love it at all, but I use it every day. And this is where the next question comes in.

Stephanie Y. Deininger [00:12:32]:
Does this item need to be repaired? This is the question of, especially, you know, kitchen garage, like a lot of the utility type of items that I I see a lot of people hang on to, but it's broken or they use it so much that now it doesn't really work the way it used to. And it actually doubles the work that you're trying to do. You know, you probably need a new one now, and it's time to let that one go. So I'm gonna have you answer the 3 questions for each item though. So let's talk let's go with a specific example of a hammer. Super general, you know, hammer is something that we most households, most people have in their space because it's something that, you know, helps you with whatever you're you're working on. Even if you're not a DIYer or you're a handy person, you probably, at some point, have had to use a hammer. Right? So you have one.

Stephanie Y. Deininger [00:13:27]:
Great. Do you love this item? Yes or no? Maybe let's let's use the no as the example here. Not really. You're not a DIYer. You're not super handy. Not not really. But do you use this item? Probably for the reasons I just explained. But what it for whatever reason in your in your space, in your house, you probably needed a hammer.

Stephanie Y. Deininger [00:13:45]:
So, yes, does this item need to be repaired? That question is sometimes doesn't get asked in the process. Meaning. Great. Fine. So then yes, you keep it. Right? You don't love this item, but you need it. So you keep it. But sometimes we keep things that need to be discarded, and it's time to let it go.

Stephanie Y. Deininger [00:14:03]:
Maybe this is a hammer that just doesn't even work anymore. The handle came off. You're taping it, and, you know, it doesn't even doesn't help anymore. So maybe that's time for you to let it go. And what happens with this last question, does this item need to be repaired, is people will then buy a new one because the old one broke or it doesn't you can't use it the way it was intended to be used anymore, but you keep it because it kind of works. So now you have the old one and you have a new one. So now you have 2 of the same thing, and slowly but surely, it starts to accumulate. That's just for one item.

Stephanie Y. Deininger [00:14:40]:
But imagine imagine having to go through this process with all of your different things. Maybe you have duplicates or 3 or 4 because you never, you never thought about, Hey, I should probably just let go of the original item that I set to replace, if that makes sense. So those are the 3 questions that I want you to ask yourself with each of the items that I, you know, specific like items. So this isn't like an overall question. This isn't about, do you love this item? Like everything in your closet, this you need to hold one piece of item, the item you're contemplating, keeping or not, and go through these questions. I'd like to dive in a little bit deeper into the last question that I have over 3 questions, which is, does this item need to be repaired? As I mentioned earlier, I just don't think it it gets asked enough when it comes to making our ultimate decision of keeping an item. There's a couple of outcomes that will happen when you are answering all of these questions, but especially with the repair, does it need to be repaired? Question. Some of those, some of those outcomes will be, yes, it needs to be repaired, but I don't want to, or it's, too much of a hassle.

Stephanie Y. Deininger [00:15:51]:
It costs too much money. This is especially true with shoes. Many people will keep their shoes with the intention of repairing them because they have some sentimental, connection with them or they were just beautiful shoes or or designer shoes, very expensive shoes, and, or they're part of a collection. If you if you collect a certain type of brand of shoe and you keep these because you intend to repair it, well, great. But if you don't have the time to repair it or it's too much money, that is a question you will be answering as well. We actually have an episode that is all about, should you keep it or should you do it yourself? That episode will help you determine, okay, is it worth me, hiring a professional, or is it worth me doing it myself? Other questions for you to consider. But going back to the repair question, I I don't think that this question gets asked enough. I think sometimes we just get so in the moment of decluttering of this phase where we just throw it away, and then we just come back to to replacing that item.

Stephanie Y. Deininger [00:16:53]:
But then we go right back to misusing the item or we don't even we didn't even like it to begin with. So we bought another one. Why did we buy another one if we didn't like it to begin with? This is especially true with clothing. This is especially true with, some of those items in your kitchen, like your kitchen gadgets that you think you need, but you don't really use it or love it. So why are you buying it again? And you just think you need to, especially with spices. Spice is a big example. When I see people buying the whole, every spice in the out there because they think they need it in their kitchen, but then it starts to go bad after a couple years. And, I mean, even if it doesn't go bad, it's just taking up space.

Stephanie Y. Deininger [00:17:35]:
So do you really need the whole collection of all the spices that you don't even like to use that you don't use? Probably not. Right? So these are the questions that that this is kind of what I'm talking about. Like, making sure that these are the items that, you actually will be using. Okay. So going back to the repair. Okay. Now that I went on that tangent, but let's go back to the repair. I think sometimes we just don't think about well, maybe it is worth me repairing.

Stephanie Y. Deininger [00:18:00]:
I like this item enough. Again, we're going back to the shoes, especially shoes and clothing, or or making it fit to your current fit, so getting it tailored. It might be worth you getting it fixed, getting new soles, get getting that hole on the shoe fixed or the or new, you know, whatever it may be just to make it better instead of going out and buying something new and adding more to the pile of stuff. And and and so actually using the item that you wanted to repair. So those are the those are the things that I want you to consider. Okay. Now that I've rambled on a little bit about that, I'm just very passionate about the it might be worth repairing. It actually might be worth it.

Stephanie Y. Deininger [00:18:40]:
So that stuff doesn't keep piling up. But again, it doesn't apply to everybody and it and everything. So just make sure you head on over to the quiz, take the quiz, see if it's worth it. Read a little bit more about, is it worth repairing on our blog post, that is also part of the quiz. So is there an item that you're thinking about right now as I went through this episode? Is there that one box or these, maybe a list of items that you would love that you're stuck on and you would love a little bit help figuring out if you should keep it or let it go? Yeah? Well, let us know. I'd love to cheer you on and help you make that decision. I think you can, of course, do it yourself. I don't think you need someone to always hand hold you, but I do think that sometimes we get so stuck in our head that we overthink why we're keeping an item.

Stephanie Y. Deininger [00:19:32]:
So I hope that this quiz, that this episode, and that when we have these conversations, it will inspire you to take that extra step, to take the next step of making a definite decision. So you're not stuck in this limbo all the time of, I don't know of the what ifs when it comes to your stuff. So as always, cheering you on and happy organizing. Until next time. Thank you for listening to the Organized and Productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organizedflamingo.com/podcast.

Stephanie Y. Deininger [00:20:15]:
Happy organizing.

Posted on Categories Podcast

81: From Here to There: Organizing Long Distance Moves

This week we are talking about moving long distances. How to create a strategic plan and considering the often overlooked aspects of such moves. From legal and regulatory issues to the logistics of packing and handling, we cover topics you might not have thought of. So, if you're looking for expert advice on tackling a long-distance move, this episode is a must-listen!

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • What to prepare before a long distance move
  • How to adjusting your organizing steps based on the end goal
  • Packing Techniques and Strategy
  • How short distance moving differs from long distance moving

Mentioned in this Episode:

Episode 66: 5 Things to Consider When Moving Locally

https://theorganizedflamingo.com/66-5-things-to-consider-when-moving-locally/

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hello, my beautiful friends, community, and listeners. Welcome to our episode here at Organized and Productive, the podcast with me, Stephanie. I'm your host. Today, we're talking about moving long distances. We had an episode all about moving short distances a couple of months ago, but this one's all about moving longer distances. Because during the summer, it is known that many people have to move have or want to move right before the school year starts and or the holidays. You want to be nice and comfortable before any of that chaos comes into play and you just kinda wanna find your home or where you're going before the fall, really. So that is why I thought this was the perfect time to air this episode.

Stephanie Y. Deininger [00:00:42]:
But, of course, this episode can be applied for any time during the year when you are moving long distances, and what we will talk about is more about finding a strategy that could work for you when you are moving long distances and the things to think about that you might not be thinking about when you are moving into those, international or longer by mileage type of spaces versus if you're just moving kinda locally or within just a couple of miles from your other residence. Okay? So that's what we're talking about today. So let's get to the tips.

Stephanie Y. Deininger [00:01:18]:
Welcome to the organized and productive podcast with the organized flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. If you're an avid listener of

Stephanie Y. Deininger [00:01:36]:
our podcast, I think you

Stephanie Y. Deininger [00:01:37]:
know what I'm going to start off with, And that is

Stephanie Y. Deininger [00:01:40]:
to say that we, here at The Organized Flamingo, have a framework called the 7 steps of organizing almost anything. So if you're new and unfamiliar, I do want you almost anything. So if you're new and unfamiliar, I do want you to at least listen to the main episode about this, and then each each step does have its own episode. So you can certainly go and dig deep into each one where I give you more details about each step. But But if anything, listen to the first episode, which is semi quick because that is where we explain our process and the and just our thinking about why these steps work, which is what I'm talking about today in today's context. So for step number 1 in your, organizing when you're moving long distances, I want you to, of course, have a a goal, which is our step number 1, and that's assess and or AKA also known as a goal. Have a plan, prepare for it. Like, think about what it is that your end goal is.

Stephanie Y. Deininger [00:02:38]:
And in order to make a goal, you do need to have a reason as to why you're doing all this. The most simple reason, of course, here when you're moving is, well, I bought a house. I have to move. My job relocated me. My kids are starting a school, and I need to move. Whatever. You know, whatever your reason is, That's, like, that's your personal reason. I'm talking about about the actual move.

Stephanie Y. Deininger [00:03:02]:
What is the goal that you if there is just one thing out of all this, out of this entire process about the packing, about the actual move itself that would make you really proud and it would make you the happiest, what would that be? I'll give you some examples. So some for some people, it's really important to that. They pack and nothing breaks. That's their number one goal. They don't care at the end of the day what ends up happening. They just don't want things to get broken and or lost. For some people, it'll be, I want to be able to find what I need when I need it during this move. The most frustrating thing for them is when you when they're either in transit or when the stuff arrives in the new place or in the middle in between that you can't find what you need and that's frustrating.

Stephanie Y. Deininger [00:03:50]:
For some of you, it'll be, I just want to do this as quickly as possible and as inexpensive as possible because moving is really it can be expensive if you hire a company and also time consuming for yourself. So you just wanna do it as fast as possible. And then for some of you, it's time. You know, I I have to do this as quickly as possible. No matter what, I I I am willing to hire an entire team because I need to do this by next week. Okay? So for you, it'll be time. And I want you to have and think about that and have that goal and that end goal in mind because that will then dictate the rest of the the steps and how you do things. So in our 7 steps of organizing almost anything,

Stephanie Y. Deininger [00:04:32]:
we talk about that, like, have

Stephanie Y. Deininger [00:04:33]:
a goal. And then your middle steps, steps 2, 3, 4, and 5 will differ in the order depending on what your end goal is. So one of our second our most popular second step is most people will then sort and or declutter. That's usually the go to. But if you're under a time crunch and you need to move and pack because the movers are coming in 7 days, then sorting and decluttering is not going to be a good option for you. It's going to take time unless you you pay someone to do it, unless, of course, you are ready mentally to do it. It requires you to be there a little bit. Right? Unless you're willing to give someone else the full reigns over the decision making.

Stephanie Y. Deininger [00:05:16]:
But for the most part, for most of you, you want to be part of the process when it comes to decluttering especially. Maybe not the sorting, but the decluttering. So that requires time. Do you have the ability to do that within 7 days? If not, then that step will come towards the end. It's that it doesn't go away. It just it's not the most important. So if time is the most important, you probably will start with contain, getting you know, you're going to get the moving truck, get some quotes, and figure that out first. And then they'll tell you, okay.

Stephanie Y. Deininger [00:05:50]:
You, you know, you will have a 28 foot truck or a 42, whatever the, you know, the foot truck or the, trailer or you if you're doing it yourself, how many trucks are available to you or cards that will help you move. So that for you is a contained. The contained step will come first. Find out what your boundaries are, how much space, and how many boxes are are available to you, and then we will work from there. For some of you, you do have time. You know you have 6 months or however much time, then for you, maybe sorting and decluttering will come first and and so on and so forth. Okay? So those are that is why it will vary on your end goal and why it's so important for you to have an end goal. The other one of the other steps, I mentioned 3, and then the other one is find a home.

Stephanie Y. Deininger [00:06:39]:
So a home for everything. This is, a step this step will come first if for you being able to find something is important at all times. Like, you need to be able to find something the items at all times. This comes into play when you have a a middle space, like a middle ground before you end up in your end in your in your final destination. So I know that's cryptic, but for for many of you, you are either renting a home or having a temporary space in between or staying with somebody before you get to your end space. International travels are very predominant to this space this, step of being their most important when we do it for clients because they might have a middle, like a hotel, or they may be staying somewhere in between before they close or the before they can take possession of their house wherever they will be, or they're taking a trip in between, before they move to their final destination, especially internationally. So that is when though that step will become first. Like, you need to have a home.

Stephanie Y. Deininger [00:07:42]:
You need to know where everything is at all times because you don't know where or how it will look in the end or it'll be a very long time. So you need to make sure you know where everything is since it will be in transit for a very long time. So pick a pick a goal. Pick a goal and an end goal, and let's work through the rest of the tips. For the next two tips, it's all about picking your own style of packing. So the folding type of packing, and then what what you kind of need or what you have at your disposal. Here's what I mean. Packing techniques and strategy.

Stephanie Y. Deininger [00:08:24]:
1st, it's going to be all about figuring out your temperature control. For instance, if you are going to a different country and it and or it will be in a bin or truck for a long period of time. Your packing strategy has a lot to do with making sure your stuff does not get damaged in transit with the temperature, temperature changes, any leaks, any of that. So for you, in your head, the the focus as you're packing, as you're folding, as you're closing will be, okay, can this will this item leak? Can it easily get damaged with different temperatures and or weather patterns? If it's a yes, then make sure you have a strategy for that and you find the right packing solution or box or bag or wrap that will protect the item from that. If you have a company that you're hiring for this, this does not mean you ignore all this. It just means that you want to make sure you note that and you talk about that with the moving company and or you're insured for that. Okay? So doesn't mean it it goes away because somebody else does it for you. It just means I want you to think about the temperature and or damages around the stuff that you're packing.

Stephanie Y. Deininger [00:09:43]:
And this goes through all this goes to all of your rooms. So think about that. And if you you feel like that that's just too much, like, that's too overwhelming, it doesn't mean that you have to think about every single thing. Think about it maybe even as a like room by room or box by box. So break down that question so that it doesn't feel so overwhelming. There might be rooms where this doesn't even matter. So if you need to break it down, go ahead and do that because there's rooms for instance. There might be, your guest bedroom where, of course, you want all your stuff to get there in one piece, but at the end of the day, if it gets damaged, it's not the end of the world.

Stephanie Y. Deininger [00:10:21]:
If you're hiring a company for it, of course, make sure that they are held accountable for them packing it and or delivering it to you in 1 piece, But, emotionally, will you be okay if it gets damaged versus maybe your office, maybe the space that has your grandmother's clock, you know, that that can't be irreplaceable, that that is irreplaceable, that has a different emotional significance. So if that is the case, then make sure we protect that item more closely. So just think about temperature, think about what rooms, what boxes you would be okay. You will be okay at the end of the day if it gets damaged, something happens to it versus the ones that don't. Okay. So those are some of the tips I want you to think about when it comes to packing. I know we didn't talk about specific, like, how to fold or any of that. For those types of tips, I I either tend to give those on 1 on 1 calls.

Stephanie Y. Deininger [00:11:13]:
So let me know so that I can give you more specific goals and or over on Instagram because I can show you, or I can visualize. So it's a little bit, obviously, harder to do it on a podcast, but I think those types of tips are so specific that if I give you general tips on if trifold works better than file or file fold to trifold works better than burrito bowl, then at or, roll, as you can tell, I'm a little hungry, then I I I it just would go into a rabbit hole of super specific topics here. So I'm going to put those aside and show you those over on more of the visual type of, platforms. And here on the podcast, I'm just talking about things for you to consider. So now that we talked about the packing, let's talk about the logistics and other things I want you to think about that are a little different or big difference, sis, between short distance moves and long distance moves. I want you to go ahead and either think about them or cross them off your list so you know that you at least acknowledged it and that it didn't apply to you so you moved on. So the first is the logistics and planning. Long distance is just more complex by deep by by so many default because one, you're going across either state or country lines.

Stephanie Y. Deininger [00:12:27]:
In each state and each country is has their own rules. So go ahead and ask your friends, your moving company, your some locals, if you've already visited that space, over tips on that. You can also go to good old Internet and the this is where, large language models are great like AI. You can ask them, say, hey. This state when I am moving to this state or this country, what are some things that I need to consider? And it should give you some starting tips. Don't rely on AI and the large language models completely. It's, in my opinion, up until right now, asking people that have gone through it or working with a company that has actually done this before will be a safe bet, but cover your bases. Ask AI.

Stephanie Y. Deininger [00:13:17]:
Ask the Internet. Ask local groups, and then in person and or companies have done this so that you know or at least have a better idea of what to think about when you're moving and you're and you're moving yourself, like, as a person, but your stuff. I'm gonna give you an example. I worked for a company where we did, quite a bit of moves, and we organized, people all around the world. And they were going from the US to Canada, and they brought a pet that they didn't think twice. They thought, like, it was okay. It's not an exotic pet to us here in the US. Oh, but Canada did think it was an exotic pet.

Stephanie Y. Deininger [00:13:53]:
So they were stopped, and it was very complicated to move that pet. But here so that might be semi obvious to some of us, maybe. I don't know. But that's something for you

Stephanie Y. Deininger [00:14:02]:
to think about. But let

Stephanie Y. Deininger [00:14:04]:
me tell you the not so obvious part that we all missed. The stuff that came with that pet was in the moving truck. Like, the moving company was going to meet them there. It was 2 different transact right? Like, 2 trips. They were moving their own family, and they took their own car and trip with their personal very personal belongings and and things, and then the moving truck was moving their stuff, and we were, arranging both separately. Well, the moving truck also had the stuff for this animal in the truck in the moving truck. So their stuff got stuck in customs for months, not weeks, months by the because they needed to go through all this stuff. They had everything from the food for that animal, like, all this stuff that we did not think would be a problem because it's not exotic to us, but it is exotic to them.

Stephanie Y. Deininger [00:14:53]:
And so it is considered an exotic item that needed to have preapproval. So they held all their stuff for months, and it just because all the boxes were all in bins in one, so they couldn't just isolate the the boxes that had a couple of things. They just isolated everything. So I want you to think about those things as you're moving. Okay. So with that, that just, of course, if you can prepare the earliest, the better. If you don't have that option, then I would definitely, hire somebody or or at least ask or hire them for their expertise that so you can take quicker notes, and you don't have to go do other research yourself. The second is I want you to think about the quotes and estimates.

Stephanie Y. Deininger [00:15:34]:
Moving companies, of course, compare, you know, the pricing and everything. But with moving companies, something to think about is that they do a lot of transfers of drivers and of the bed of the trucks, which means if you're go especially if you're moving where an airplane is involved or a ferry or boats, if your stuff is going across the pond, you know, to the others other continents, other spaces, then you need to think about the logistics of the stuff having to be moved to different companies and logistic companies. So you might one of the questions I want you to ask is to say how many touch points, how many different moves or companies will be handling my stuff. Usually, the number one tip is the least amount of companies or least amount of people that will be touching your stuff, the better. Companies or groups. Right? So if you can have one company that will not outsource to other companies moving your stuff, that is really ideal. Even if it costs you a little bit more because you will only be dealing with 1 company, less mistakes for the most part. Okay? So this is, of course, assuming that the company has a good reputation.

Stephanie Y. Deininger [00:16:50]:
So if you can avoid as many touch points as possible with your stuff, I would suggest that. The next one is all about time. Right? Find out what the delivery windows will be, how long the stuff will take to get there, and if there's what is what happens if they don't meet those those deliverables in that timeline? What are well, how are you protected? Who will protect you? And the part about time is if it does not get delivered, will it will it affect your livelihood, your health? And if it will, then take it with you, of course, you know, with you in you like, in the plane, in the car with you. Don't rely on the moving company if there's anything that you needed timely. This goes with those of you who maybe have a life change. I can, you might be having a new baby on on the way. You just got married or any life changes where you will need, like, your wedding dress or, you know, you're like, oh, well, my wedding is not for another 6 months. Well, if the stuff gets hold held in transit for any reason, will you be very upset that the stuff inside gets lost because you needed it by a certain amount of time? My go to is if you need it within a year, take it with you.

Stephanie Y. Deininger [00:18:08]:
I know that sounds very extreme, but I have done 100, hundreds of moves internationally and I'm just giving you a warning. I would absolutely keep anything that is of high value and or have it highly insured. Or if you need it, like, you have to have it within a year. This is, especially true, like I said, if if it's any, like, special occasion type of item that can't be replicated. So if you need that one thing that's in that box, take it with you within a year. If you need it within a year, that's kind of usually my my time frame because they can hold it from I've seen stuff being held for months, and I think I've never read you I've never recorded it, but I think the most amount amount amount of time where it took something to get delivered to the other place was 8 months. So, you know, so that's why I always say, like, just just within a year, if you or if you're going to need it, then take it with you. And but if you can replace it easily, definitely do that.

Stephanie Y. Deininger [00:19:10]:
So okay. Alright. Our next tip here is all about the packing piece and packing and handling. Items do need to be packed more securely to withstand the longer transit. So that's another difference. You know, sometimes we're used to the cardboard boxes, quick tape, tada, all go all good. That could work if you have just I would just get the heavier duty of the box or tape or wrap that you would have for a local move. Just like the little bit of that step up if you can or just pat it a little bit more because it might be moving, not just moving down the road, actual just moving in the car or in the plane or the boat.

Stephanie Y. Deininger [00:19:52]:
But if you will have multiple touch points where they need to move it and check in, with customs or immigration, or anything like that, then those are also unpacked enough. They will be opening your boxes and closing the boxes. I would just secure it a little bit more, assuming that there will be many touch points around the materials of the bin or the box. Within packing and handling inventory here is going to be so important. I've had episodes about taking inventory of your stuff, so listen to that if you need some quick tips or some good tips on that quick and good tips on that. Some of you like having exactly what is you know, I documented exactly what is in each box. Good for you. I if you can, if you're able if you have the time and the resources, absolutely do that.

Stephanie Y. Deininger [00:20:44]:
It will help you with any insurance claims that you may need to do and also give you peace of mind. And as a bonus, when you're unpacking, that might be a really good time to decide if you would keep those items or not. Because if you have if you know, before you even open it and you, you know, if you have a QR code, barcode outside of the box, or you see what's inside it, and you're like, I I haven't needed this stuff for 6 months. That might be a really good decision point where you can just let go of the stuff. I I see that all the time, especially if time was not on your side and you were not able to declutter before you packed. This is a really good opportunity for you to declutter when you're unpacking. So and and to make quick decisions without having to go through every single thing in the box, you just open it. You either scan the QR code for the box or wherever you kept your inventory, see what's inside, and then you're and if you realize that you haven't used it, needed it, thought about it, that could just be a really good opportunity for you to say, like, this box, let's donate it.

Stephanie Y. Deininger [00:21:46]:
This box, let's sell it. Okay? So as a bonus, taking inventory is going to help you with that. If if anything else if nothing else is resonating, that might be a good reason for you to do it. Okay. So that is our episode for today. We talked about the differences between long distance and why it's different between that and a local move. We'd, so we talked about the logistics and planning, which includes the legal and regulatory issues. Right? We talked about the cost, what to consider, the pros and cons of sometimes it might be worth paying that little bit of extra if it means ensuring something will happen.

Stephanie Y. Deininger [00:22:27]:
Nothing is certain in the world as we know, but if you can, ensure your the comfort that you need, then it might be worth it. That includes material. That includes paying a moving company with the least amount of touch points. I'm not saying it's the solution, but it might give you some relief, with that. And then and then others were things to consider were, like, time and making sure that you're thinking about that sometimes it may take a much longer time than you were quoted or you thought to get and get your stuff delivered because of unexpected issues that you may not have thought of. When you're talking about packing and handling, that's going to look a little different because of the touch points, because there are so many climate changes between where you're probably going, you are, and you're going, plus many more hands will be moving and changing and ruffling and rattling your stuff. So the packing and handling just needs to be a little bit more secure than if you would have been moving just kinda locally. That was our episode for today, all about moving.

Stephanie Y. Deininger [00:23:33]:
If you're moving, best of luck. Happy moving. Wishing you the very best and that everything gets there safe and sound. Sending good vibes on that.

Stephanie Y. Deininger [00:23:42]:
If you have questions, you know where to reach us.

Stephanie Y. Deininger [00:23:45]:
Happy organizing.

Stephanie Y. Deininger [00:23:47]:
Thank you for listening to the organized and productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast.

Stephanie Y. Deininger [00:24:05]:
Happy organizing.

Posted on Categories Podcast

80: 3 Tips To Minimize The Burden Of Dealing With Inherited Belongings

Inherited items can be a burden or an opportunity for meaningful action. Don't let the burden of managing inherited items weigh you down. In this episode, we give you actionable tips for managing inherited items and practical advice to help you take control. 

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Efficient decision making
  • The compassionate side of organizing
  • How to empower yourself to make smart decisions

Mentioned in this Episode:

——

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

Review the transcript:

Stephanie Y. Deininger [00:00:00]:
Hi, my beautiful friends. Welcome to our episode this week here at Organized and Productive. This week, we are talking and tackling inherited items. So we we are talking more specifically about managing the items that you have acquired. We've talked about this topic before, but not in this way. And the reason this one is different is because I'm going to give you 3 things that you could be doing to get a handle on the items that you're not responsible for, but you're not sure what to do with. So this is the type of episode where we give you very quick actionable tips as opposed to explanation of the why and the behind the scenes and and, you know, more of, like, the the pre and and prep. This is more, okay, you are overwhelmed with the stuff that you are now responsible for.

Stephanie Y. Deininger [00:00:52]:
You inherited it. You helped someone downsize, and now it's at your house, and you need to do something about it. So let's talk about the 3 things that you can be doing right now that are under your control so that you can start getting a handle of it, creating a plan for it. Before we dive into the tips, let me give you some announcements and remind you of a couple of things that we've got going on that I think will be of interest to you. We have our free workshop coming up on August 21st, and it's all about organizing and loving your home 25 minutes at a time. This is a great workshop, again, free workshop where we can talk about what are some tasks that you can be doing in short sprints that will give you big impact in your organizing journey. And this is especially very important and a really good workshop to attend if you have to manage things for other people. You're helping other people organize.

Stephanie Y. Deininger [00:01:49]:
So that could be because you're a caretaker, because you have a loved one that you're helping downsize or organize or maybe just a friend that needs some help. Because when you take on someone else's responsibilities and other people's, you know, either tasks or big projects like this, they can be very overwhelming in our our own lives. So what I I want you to take care of yourself. I don't want you to be over overwhelmed, so this workshop is going to be great so that you can set boundaries, and you can also keep the time that you're doing all these tasks under control. Like, you're not just getting carried carried away, that you you're not, you know, taking everything out of the garage for the friend, for the if you're your loved one, and then still overwhelmed with stuff that even the best, most organized person will feel like it's too much. So this is a great episode for that to remind you that that you can do it. You just sometimes need to have some boundaries and you need to learn how to do tasks under a certain amount of time and pick the tasks that will give you big actionable steps at the end. Like, you can actually see results as you go along, so it's not so overwhelming.

Stephanie Y. Deininger [00:03:05]:
So join us on August 21st. The second quick announcement is we have the whole Organize and Cherish brand that is being developed. We've all I've talked about it in a couple of the episodes, and if you follow us on Instagram, this has been in the works since the spring. And, basically, organize and cherish is a it's the side of the organized flamingo where we really help people help other people downsize, organize, and declutter. So this goes to all of you, the sandwich generation, the friend that always is the one that is so organized is always helping other people organize, but they're not necessarily doing this as a full time job per se. Okay? So you're a pro at this, but it's really for the love and appreciation you have for the people around you. So, we are providing you with resources on how to help other people. One of those resources is the compassionate conversations and the decision tree.

Stephanie Y. Deininger [00:04:00]:
So those 2 are 2 freebies you can download now, and they help you have those really tough conversations with other people or find the words to say and to talk about it with other people. Because I think what happens is when you, don't do this like every day or professionally, if you will, sometimes we get stuck in our own ways and we don't remember that other people view things differently. So I help you on how to word it a little bit differently so it makes sense to them. Having worked with people in this industry for so many years. I understand the psychology on the other end. Like, what will move the needle for you? So the compassionate conversations is a great tool for you to talk to other people and actually make some movement in the organizing, downsizing, and decluttering journey. The other one is the decision tree. The decision tree can be a great resource for you to have almost like a game with others when they're having a hard time figuring out if they should keep it or let it go.

Stephanie Y. Deininger [00:05:03]:
So this can absolute both of these resources can absolutely help you in your organizing journey, but if you are starting to get better and better in practice and practice, and you need help with other people, then the organize and cherish side of the Organize Flamingo is going to be perfect for you. So go check us out there at organize and cherish.com and or download the freebies that are down in the show notes. Okay. Let's get to the tips. Okay. So I've got 3 of them for you, and then, we'll all explain along the way. So here we go.

Stephanie Y. Deininger [00:05:36]:
Welcome to the organized and productive podcast with the organized flamingo. I'm your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go.

Stephanie Y. Deininger [00:05:52]:
Okay. So the the three tips are the efficient sorting, the second is creating a simple inventory, and then the third is finding new meaningful homes for belongings. Now 2 of these subjects have already been addressed at length in other episodes, so I will be putting them in the show notes. We've talked about inventory, all about inventory, about 1, 2, 3 episodes ago. So I will, put that in the show notes so that you can follow along. So we've already talked about that. But I want to give you more of the quick things you could be doing with the inventory, and how to decide which one you're going to be using. So that's a little bit of the difference between this episode.

Stephanie Y. Deininger [00:06:34]:
Then the second tip that we've already talked at length that I will put in the show notes is the sorting. So we've done 2 episodes on sorting. We've talked about because sorting is one of our steps in our 7 steps of organizing almost anything, which is our framework here at the Organized Flamingo. So we have an entire episode on sorting and how to do that, and then we have an episode on sorting books, But more but but that episode in that episode, we talk about going beyond the Dewey Decimal. So how to find your main category, then how to find a subcategory that makes sense to you when you are sorting through things and then putting them away because you have to put them away in a way that makes sense so that you can go find it. That is the the key piece of organizing is when you can find the things you need when you need them as efficiently as possible. So it's about the retrieval as well. So you you can you can be the most organized person in your mind, but if you can't easily go get it, fetch it, find it, then at the end, you are really just tidy and clean and or clean, not the same, but you could just be a very tidy person.

Stephanie Y. Deininger [00:07:45]:
That doesn't mean you're organized. Okay? So I want you to make sure that you can find the things that you need when you need them as efficiently as possible. And so we do have those 2 episodes already available for you in the past, but it's part of today's conversation. So I'll talk about them very quickly within the tips. And then the last is finding the new meaning meaningful homes for belongings. We have all different types of episodes on this, on donating, how to prepare for donations, and things like that. So we do have other episodes that go into more detail, but this is just going to at the end of this particular episode, you will have more clarity over what to do next, and you you will be able to remove the definite next step noes. Like, what are your definite noes? Which is really important in organizing because when you have a a very clear no, you can eliminate that out of your ecosystem of this journey and have less overwhelm of our decision making.

Stephanie Y. Deininger [00:08:47]:
And then, of course, understanding your options. So just knowing that you do have options so that you don't feel so limited. But that's what my hope is for the end of this episode. Alright. So let's get to the first. Okay. So one of the first things I want you to do so that you can have a little bit more clarity and have those definite noes is to sort smart. So find the way that makes sense.

Stephanie Y. Deininger [00:09:09]:
You know, you're sorting smart. But the 3 the triage, like, the the big one that everyone talks about, like, the 3 that everyone talks about that has very effective is for you to have the 3 sections of the keep, maybe, and let go. Right? Like, the the triage of decision making. But the reason they're so popular and the reason they work is because they allow you to make decisions very quickly. So I want you to have a goal in mind with what you're sorting and why. What is it that, at the end of the day, you're trying to achieve? Because when we're going through the sorting phase, there's the emotional factor of the sentimental value and decision fatigue, which means that and or you can have both. 1 is you go through things and they bring up old memories. So that's the sentimental value, and it delays the process of deciding because you just end up reminiscing and adding more time and fatigue to the whole process, and that is not fun for anyone.

Stephanie Y. Deininger [00:10:09]:
The second is the decision fatigue, and decision fatigue has to do with when you have so many decisions to make, you get tired and overwhelmed that you make 0 decisions. And then you're left with making more of a mess and feeling more overwhelmed. So what I want you to do is have very quick sections like the keep, maybe, and let go. Those are the beacon of what we do when it comes to decluttering because it's the fastest. I want to keep this. I'm not sure, and this is a for sure. So I want you to first just have a goal, and then secondary to that, within that goal, is to make sure that you have a plan of how you will be sorting it, which is tied to your goal. If if keep, maybe, and let go are not the decision boxes, have something else.

Stephanie Y. Deininger [00:10:58]:
Make them 3. Don't make them more any more than 5 because once you get more to more than 5, studies have shown that you will get into the decision fatigue that I just talked about. So I want you to have, like, a 3 box section that, makes sense to you. Maybe it's for you. Maybe you're not throwing anything away. Maybe right now, you're trying to decide who these items go to, So decide what your goal is, and then the goal will then give you the sorting strategy. And, I just talked about, like, who if you are trying to decide in going through inherited items that are going to different family members, maybe each of those boxes are the names of the family members, or even if it's stuff that, you know, maybe you're, a parent who your child or children have outgrown some of their stuff and you have you know, you would kind of inherited, stuff from other friends maybe as they you know, all friends kind of start sharing their clothing and toys and you start to get, you know, all these inherited items from your relatives and friends. Like, we have a neighbor who always gives us these amazing toys, and I'm so grateful for it.

Stephanie Y. Deininger [00:12:04]:
But some of the toys are, my son is outgrowing. So maybe you have your triage or your boxes of letting go or the next phase of sorting is, okay. I'm going to give this toy, these toys to this friend and this friend and this friend, and so you have the boxes each labeled, so you have an identity to where these things are going. That's why it works so well because you you can visualize where and who it's going to. For some of you, the sorting piece here is going to be so specific like this. You know, right now, I am in the decluttering phase. So for sure, I I want them to go. I am not keeping anything.

Stephanie Y. Deininger [00:12:44]:
And so for you, the labels of those boxes will be to specific organizations, maybe the theater company, the Goodwill, the Arc, the whatever local thrift store is, your consignment store, your local charity. You will name that box so specific that you can visualize yourself picking up the box or the bags and putting it in your car and taking to that taking it to them and them giving you some kind of, you know, gratitude or or reaction to this stuff. Like, you can visualize everything because you know exactly who it will go to. So that's why I want you to have a very specific goal and a very specific sorting strategy before you even get started. That's tip number 1. 1 a and 1 b. Let's go to the second. Okay.

Stephanie Y. Deininger [00:13:30]:
The second tip to start making very quick decisions and know and and having a no pile is ask yourself if you are going to need an inventory of some sort. And then the second part of this is going to be how how detailed does it need to be. Sometimes in your mind, you have this I'm gonna give you a couple of scenarios. Okay? So sometimes you will have this image in your mind or this thought or idea that these items are so special to you that you want to keep the memory alive. But that doesn't mean you have to inventory. That does not mean you have to take a picture of it. It's that you want. So the first part of this is asking yourself and being honest with yourself, do I have to take inventory of this? Not just go through it and and take mental inventory.

Stephanie Y. Deininger [00:14:22]:
I'm talking literal, have to type out what's in the box, take pictures. Some of the reasons you do have to are for insurance purposes. Other reasons are going to be for, you know, the documentation for the family. Like, if this is a you know, if other family members need to know what was in that area, the the boxes, the the house, whatever maybe. Another reason why you might have to is for financial value, not just insurance, but more either tax purposes because they need proof that you have it or and or financial purposes. You know, talk to your financial advisers about this. But there are reasons or legal reasons why you might have to. But then the other, which is most the most scenarios, is that you want to.

Stephanie Y. Deininger [00:15:12]:
You just want to know what's in there. You want to keep track of it. And so if you are in the category of the want, this is what you would like to do, the questions are going to be a little different, like how much does it cost, is it worth it, pros and cons. You will start making a list, but a want list. And this is where maybe you do have the time, and every time there's a sale over, you know, your favorite, like, organizer local organizer, or maybe a software that you want to use, then you will take advantage because that way, they can come do it for you when the price is right or when it's a good time for you, so you have more flexibility over the cost and the time. But for some of you, if it's a have to, like, I have to take inventory of this stuff, some of you are not making decisions because you know you have to, and you're delaying the process. And so I want you to make a very quick decision here over. Do you have to or do you want to? And then going down that journey instead of trying to combine the 2 because you have to and you want to, and now you make 0 attempts to to organize it, to keep to get a handle of all this.

Stephanie Y. Deininger [00:16:24]:
You just make no decisions at all because of decision fatigue. So I want you to make a very clear decision. Now there are different ways to inventory, and so I made the whole episode over, a couple of episodes ago. So check that out. I give you options. I give you some things to consider when you are trying to pick the right inventory. But this is the but the quick exercise here to make quick decisions is and to have more clarity is to be honest with yourself. Do you have to take inventory or do you want to? And then move forward from there.

Stephanie Y. Deininger [00:16:59]:
Okay. Let's go to our next step. Okay. So the third thing that I want you to consider, which will make it much easier for you to move forward, is finding new homes, meaning figure out what it is that you where you want the stuff to go. I talked about it in tip number 1. Like, have a very specific visual of who and where you want the stuff to go once you understand what's in it. But the quick the quick action on this is, do you want to get money for it? Like, do you wanna get paid for it? Do you think this stuff would sell? You know? Do or are you okay with being able to just give it away? Here's why those are the 2 quick decisions here. One is is a path of time.

Stephanie Y. Deininger [00:17:43]:
If you're looking to get financial money back from these items, there is an entire path you will need to take, which is making sure that it's that it's worth whatever you're trying to sell it for, posting it, taking pictures of it, or hiring someone to do it for you, getting it appraised, getting it insured, making sure, you know, all of those things that will make it worth for someone to buy, especially if you're talking about antiques or vintage items. But if even if they're not, even if they're just common things that you would like to get some money back for it, then you still need to take a picture. It takes time. Take a picture, get the posting up, have it go live, wait for the person to buy it, or if you will be doing a garage sale or a flea market type of, booth, then you need to get all the stuff together and, you know, go and and carried it out and put it out. So it takes time. I'm not saying it's not worth it. I love it. You know I I love a good garage, so we have an entire series over this, but it takes time.

Stephanie Y. Deininger [00:18:43]:
And so when you're trying to get financial value back from something, then that is a a different path than if you are at a point where you're ready to give it away or to donate it. And by giving it away, could you can get value back. It just won't be in the form of dollar bills. It might be in either emotional value back, satisfaction, or feel good, value. It could be that, it could be, you know, for under someone's name. Like, the value is different. So I'm not saying you're not getting anything back. It's just going to look a little different.

Stephanie Y. Deininger [00:19:20]:
That path is also separate because giving it away is not always just free. It's not it cannot be assumed that the stuff you have is of value to anybody. So you do need to do a little research. It's just that it might be faster and or less complicated than if you're trying to get money back. Now some some of the things I want you to consider when you're giving it away is if if it's in good shape, if it's not. Some of these things need to be, you know, cleaned and not in bad shape. Like, if you're trying to give away all these old pillows that belong to your loved one when they were sick, that is going to be a very difficult thing to give away because they might now need they to be thrown away. They might be hazardous, and not sanitary.

Stephanie Y. Deininger [00:20:11]:
So I want you to be really honest about the stuff that you're giving away. And if you need help, give us a call or ask the local charity and just ask or go to their website and say, hey. What did what do you accept? What does it need to look like? Send them a picture and say, would you be interested in this? If you're not sure, some of you, especially when it comes to fabrics and, textiles, you think that, well, I could just send it to the local shelter, like animal shelter. That's not necessarily the case. So you if you're not sure, take a picture and send it their way and see if they will accept it. So the exercise here for very quick decision making is, 1, do you wanna get money out of it, or do you are you ready to give it away? And if you're ready to give it away, there is a little bit of an asterisk. What are you willing to do to give it away? Because sometimes you will need to pay to get a truck or a junk type of hauler or just a regular hauler to take the stuff and send it or take it to the charity or to wherever you need it to go. So it's not that it's completely free.

Stephanie Y. Deininger [00:21:19]:
Everyone assumes that the local charity, the Goodwill, the ARC, the wherever you are in in in the world, whatever your local charity, they will come pick it up for free. That's not always the case. So I want you to have a little asterisk of how much are you willing to, to give it away or, you know, what are you willing to do so that it could be it can go to the right home. Now the last part of this is sometimes things are just meant to be trash, or if you're not able to pay for the hauling, you know, if if the local charity won't pick it up from you and you don't have the means or ability or time or desire to to deliver it to them, then you might just need to post it for free and say, hey. You know, it's available until this Friday. Come pick it up. It's in my driveway. And then after that, it's gone, or you might just have to throw it away and just take the next step for that so that it does not continue to live in your space and clutter it up.

Stephanie Y. Deininger [00:22:17]:
And this is especially true when it's very large homes or spaces or storage areas that there is no way that you can move all of that back into your house or apartment or space. Like, it just would be too much. So sometimes those decisions have to be very quick, and if you can't find the right home for it and you're not getting money off of it, then the next is just going to be, hey, everyone. It's free. Here it is. You have until this date. Come pick it up. And if not, then it will need to be, you know, sent to the trash or something like that.

Stephanie Y. Deininger [00:22:50]:
So quick decisions is the theme of today's episode. If you have the time and this is too much, don't you worry. I don't want you to make decisions based based out of, desperation or out of frustration. But if you're looking for quick tips, like, I need to make decisions right now, then this episode is the episode for you to start making those quick decisions over that stuff. Alright. Easy peasy. That was a quick one. Quick actionable steps.

Stephanie Y. Deininger [00:23:21]:
Let me know if you are overwhelmed, and if so, if this was helpful with the stuff that you've inherited and or you're trying to figure out what to do, because I want you to feel better about your decisions. I want you to feel smart and empowered to make those decisions yourself, and these episodes are dedicated to you. So I really hope that it helped. Let us help you along the way. If you need any other resources, let us know. Until next time, happy organizing.

Stephanie Y. Deininger [00:23:49]:
Thank you for listening to the organized and productive podcast with the organized flamingo. If you enjoyed today's episode, I would love it if you leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast.

Stephanie Y. Deininger [00:24:07]:
Happy organizing.

Posted on Categories Podcast

79: Balancing Heirlooms and Organization In Your Home

This week we talk about incorporating vintage and inherited items into your space, balancing their sentimental value and practicality. Join us as we explore how to make informed decisions, preserve memories, and create a space that reflects your personality without feeling overwhelmed.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Reasons to keep Inherited or low-cost items
  • Considerations for keeping items
  • Addressing emotional attachment and personal style
  • How to set boundaries with your stuff

Mentioned in this Episode:

Episode 6: Should You Do It Yourself or Outsource It?

https://theorganizedflamingo.com/6-should-you-do-it-yourself-or-outsource-it/

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox

https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hi, friends and listeners. Welcome to this week's episode. This week, we're diving into how to incorporate vintage, antique, and inherited items into your space so that it doesn't become clutter, and it becomes part of your life if you want it to be. And if you don't want it to be, I also have some tips on that. This episode is also for those amazing thrifted secondhand garage sale lovers and shoppers. So these tips can also be applied to you as well. So alright. Let's get going with some of the tips that I have for you as far as how to incorporate it so that it doesn't become clutter, and you have a little bit more of control of the stuff that you have inherited.

Stephanie Y. Deininger [00:00:47]:
So let's get to it.

Stephanie Y. Deininger [00:00:49]:
Welcome to the organized and productive podcast with the Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you?

Stephanie Y. Deininger [00:01:00]:
Yeah? Well, then let's go. Alright. So many of you have written to me didn't tell me that you do like the structure we have here on the podcast where I give you the outline at the beginning so that you know what's coming. And that way, either you can decide if you wanna take notes or you can follow the episode a little better. So we will go back to that whenever we have solo episodes. So what I'm doing is I'm giving you the intro to the episode here in just a second, and then after that, I've got some pros and things to consider when you are incorporated items into your everyday space. And then after that, I've got some tips on how to balance the pros, and it's not really a con. I'm not calling a con.

Stephanie Y. Deininger [00:01:46]:
It's more of a things to consider. So then I have my tips as a professional organizers at the organizer at the end for how to balance between the good and the bad and what, you know, once I give you all the tips. So that's the order of today's episode. Okay. So the reason and the inspiration for this episode is because what I've noticed in my years of doing this is that people, clients, community members will shy away from hiring a professional organizer at first because they fear that we will strip away character and minimize everything down to the to the very bare minimum. They will, you know, start to feel like their their the their style is being, you know, taken away from them. And I'm here to assure you that that is not the case. Most of us, pro organizers, are dedicated to making your life easier, more efficient, and beautiful, and creating spaces that fit your lifestyle.

Stephanie Y. Deininger [00:02:46]:
Our goal is not just to throw everything away. Our goal is to make your life better. So if you're ever wondering or hesitant about working with someone like us, please know that not everyone is that way. Now if you're going for the minimalistic look, that's a whole different conversation, but that's not what we're talking about here. Right? Just like in any service, it's essential to really find someone who understands your goals and vision, And that includes making sure that your stuff is part of your everyday. And so that is what inspired today's episode. What I started noticing is that people started to hire us, you know, and and, like, either me or my our team more specifically, and they would they would put the boxes of stuff they inherited to the side, either because they were overwhelmed or they thought that we would throw it away for them, and they weren't ready to address that. And that is really how much of our this niche in the last, you know, few years really grew because I started to ask questions about the box that the client was almost hiding from us so that we wouldn't make them throw it away.

Stephanie Y. Deininger [00:04:00]:
And I started to ask and say, hey. What's in here? Or we would open it and when they would say, oh, no. No. I'm not ready to address that, or that's not part of what we're organizing. And then I would ask why. Well, why? And the usual response would be something to the effect of, well, oh, you're you know, the stuff in there is is really old or trash, and, you know, it's not really, like, the the nice pretty things, in other words, like, the the stereotypical magazine looking aesthetic, if you will, whatever that was in in the time. And then, of course, my immediate response will was, well, no. Let let's open it.

Stephanie Y. Deininger [00:04:38]:
Let's see what's in here. Let's see if this could could possibly be part of your of your life. Can we bring it out into the open if you like it to be? Of course. You know, if you're not ready emotionally and there's other traumas or there are other reasons as to why you're not opening it, I completely get it. But if it but if it's not that and it's only because you think we are going to throw it away, please, no. No. No. Let's open it.

Stephanie Y. Deininger [00:05:02]:
Let's see if we can incorporate it and make it work. So that's what it's been in this episode was inspired by, and I'm hoping to do what I'm hoping to do is give you some things to consider. Because what our goal here is so that you can make quick and informed decisions about your stuff. So part of today's episode is giving you the pros and the things to consider of using these items you've even inherited or thrifted into your everyday life from my perspective of a not of a professional organizer who is trying to help you make quick decisions about your stuff. That's really the key here. That the stuff that you have in boxes and you're not utilizing, that somehow you have acquired, but you're not sure what to do about, let's start to make quicker decisions and exercise that part of your organizing journey and organizing brain that a lot of people don't exercise enough. They kind of get stuck, and so you're not allowing yourself in your brain to to practice that. Right? To do it easily and and quicker and ask yourself the right questions.

Stephanie Y. Deininger [00:06:09]:
So that's what we're going for today. So let's get straight into the pros, then we will talk about the things to consider and then balancing the 2. Okay. So the first pro we've got here is the having some character and charm and adding that to your space. Now these tips in the pro section here, they are, some are obvious and some are not. Some I just want you to think about in a different angle. So some of you, even if you already knew this, this might give you a a different perspective. And if you're on the fence of whether you should keep something or not, this might help you make that decision and or help you let go of it, which I know sounds really counterintuitive because it sounds like I'm trying to convince you to keep the things, but that's not necessarily the case.

Stephanie Y. Deininger [00:06:59]:
In the pro section here, these are also the reasons as to why you may want to sell it or why someone else might want to use it as well. So it doesn't mean that it's just a pro for for you, but just maybe a pro to keep it in the family, maybe to keep it and give it to somebody that you feel like this this fits their their reasoning or their lifestyle. Okay. So, so the first is the aesthetic, like I said. It really adds to the character and charm. Right? Because when you incorporate something that that is from somebody else, it's a one of a kind. Maybe they made it themselves. It can't really be replicated or replicated with, like, mass produced items.

Stephanie Y. Deininger [00:07:39]:
This is especially true if you had a loved one that, and that you that passed on their hands on work. If they had a specialty of some sort, maybe clothing, maybe they made something with their hands that cannot be replicated. So, of course, that will add some character. The second is a sustainability piece. We've talked about that in most of our episodes where it reduces the waste that goes into the landfill. So if you can incorporate it somehow safely into your space, why not? And I say safely because some items that are older will carry ingredients or materials that are hazardous for us now. We've come a long way in research, and not everything that was made before is okay to use now. So I want you to be very careful with balancing the sustainability.

Stephanie Y. Deininger [00:08:33]:
It is a pro, but it can very quickly be a hazard if you're not careful. So this is one of those I I want to encourage, but I want you you to do some of that research. If this is overwhelming to you, the the research part, let's have a chat. Let's talk about what that means, what kind of research you need to do, especially if it's a an item that will be living maybe in your bedroom, you're breathing it, right, or you're wearing it. Let's just make sure that it is safe for you to do so. Okay. The third of the pro is the cost efficient. I mean, you have it already.

Stephanie Y. Deininger [00:09:06]:
Somehow, you've inherited or you've purchased it for a very low price. So there we go. You don't have to buy another one. You know, you probably may or may not, but you probably found something that is of high quality and for fraction of the cost if you purchased it. But if you got it inherited, if you, you know, things are not made the the same way they used to be. We still have great products out there that are quality, but before they just made things a little different. Right? And so sometimes, you will have a better quality items for, you know, part of your lifestyle already. So it's cost cost efficient.

Stephanie Y. Deininger [00:09:42]:
Alright. The 4th 4th one is the sentimental value, of course. So most likely, you're keeping those items and tubs that we talked about earlier in the corner and of your space because there is history there. There are memories there, and you want to preserve that. So that is absolutely a pro. You want to keep the memory alive, especially if it was a good one. So that's another reason to keep it. Should we keep everything? Well, maybe not so much, which I will talk about the things to in the things to consider category in just a minute.

Stephanie Y. Deininger [00:10:17]:
The craftsmanship. I've talked to her about the quality. Right? Things are not made. Not not everything. That's such a blanket statement sometimes I hear, but but many some items, especially maybe furniture pieces, they just weren't were made a little different before. Sometimes you also will find that materials were, more abundant or easy to access before, especially natural natural materials. We now have maybe have overused them so we are limited in being able to find that resource anymore. Woods, some of those really rare either clothing articles, textiles, or, like, wood type of furniture pieces or just pieces in general might be very hard to find now because there there's just not that many.

Stephanie Y. Deininger [00:11:07]:
We over overly made them and overproduced them, or our resources are limited now. So we can't find them any as easily, And so you will find a different craftsmanship now. So if that is the look or that is something you want to keep, then or, you know, you don't think you can find again, then that is a reason to incorporate it. And then the last one, of course, is the sometimes the the creativity piece. And I don't mean DIY ing something new. I just mean there are things that are not made anymore. So let's forget about the craftsmanship. Let's forget about the quality piece.

Stephanie Y. Deininger [00:11:39]:
Let's just talk about the the the aesthetic. Right? It came and went, and maybe you liked that aesthetic and we've moved on. I'll give you an example. Like, for me personally, there are things from kind of the eighties, especially just that I really like, especially the, kind of some decorative neon type of fun pieces that they have been reproduced now. So they're now considered retro items. A retro item as the recap is something that is made of something of yesteryear. So it's a reproduction of a yesteryear item, but it is not the original. And, those things, they just don't make them anymore, like tapes or CDs.

Stephanie Y. Deininger [00:12:20]:
And they might here and there, but, you know, finals have come back. But maybe the original type of thing that you like in the aesthetic is no longer available. So if you already have one of the originals, well, there we go. You know, you already have it, and you don't have to go buy the replica. So those are some of those reasons as to why people will keep the item. The non obvious reasons as to why you may want to incorporate these into your everyday space, display them, take them out, have them be part of your decor, and get to enjoy them. Right? So I'm all about that. So okay.

Stephanie Y. Deininger [00:12:59]:
Those are some of our, reasons as to why to keep them. Now let's move on to our things to consider, considering what what I just said and or the things that you may not have thought of. Alright. So what I want you to think about as you're listening to this things to consider list, it's the it's it's not the con. It's not the negative, but it's something that, that I want you to think about your resources first. So we have an episode called should you do it yourself or outsource it? And we go through 4 categories, questions that you should ask yourself when you're deciding if it's worth doing something, keeping something, doing it yourself. And the reason that is a relevant episode to this one is because many of the things that you've inherited or are now, you know, the stuff that you need to go through, either they need some either some upkeep, cleaning, something that you might have to do yourself. You know, sometimes you get lucky and they're in very good condition and you don't have to do anything about it.

Stephanie Y. Deininger [00:14:04]:
But for the most part, everything that comes in every physical thing that comes in to your space and even digital, there is some maintenance to it no matter what, even the new stuff. I mean, there that's that's some of the argument, right, with with minimalists who, would rather go down that route where the more stuff you have, the more stuff that you do have to consider to to think about and to and or clean, take care of. And that is true, but it doesn't have to be a negative. It's just something to consider. So that's some of those arguments when people go all the way to the minimal the minimalistic lifestyle where, you know what? I don't want to think about cleaning or washing and taking care of this stuff. So that is, what I want you to consider when I talk about these things to consider. It's just it's not that it's a negative. It's that, hey.

Stephanie Y. Deininger [00:14:54]:
You will need some resources, and I want you to think about that in a mindful way so that it doesn't catch you by complete surprise and overwhelm you completely. And instead it's either you embrace it or you understand that that is part of the responsibility, and then we can move on and actually enjoy the things that surround you. In that episode that I talked about, we talk about the 4 questions to ask yourself. I put it in the in the show notes, and it's m a p s, MAPS, and it stands for money, availability, passion, and specialty. Meaning, do you have the money? Do you have the availability or the time? Do you have the specialty? Meaning, are you good at it? And or do you enjoy, like, the passion, the p, the special the p, it for goes first, the passion. Do you or, you know, do you like to even do it? And the s is for specialty, are you even good at it? And so you're just thinking about, okay. Do I have these resources available to me? And if you do and if you don't, it could be a very quick way to decide whether you do something yourself or you outsource it. Okay.

Stephanie Y. Deininger [00:16:05]:
So that's the very quick recap, but it has to do with this list that I'm I'm about to name off here. So consider the condition and kinda like the repairs and the restoration that it needs. Think about that. Is that something that you are ready to take on? Especially when it comes well, really with anything, but things that you've inherited, that may not have been washed, that are so so old and so vintage and so antique that, it's, you know, it needs some repair. The condition and the wear and the tear, is it showing signs of wear and tear? Maybe it hasn't happened, but you can tell it's starting to yellow. And are you ready to fix that problem? Yes or no? I don't know. You make that decision on your own. But hopefully, this gives you something to think about.

Stephanie Y. Deininger [00:16:53]:
The size and the fit. This is something we don't talk about very often and I think should be addressed, open, like, you know, openly or publicly or out loud more often. The size and fit of our modern spaces and dimensions have changed. Laws have changed, accessibilities have changed, which is amazing. I mean, there's so many things that have changed. Some goods, not some some things not so good. The original reason, for instance, for closets, like, when when we used to have closets, they were much smaller. I bet if you have a house that was built, in the earlier days, your closet is not as big as the modern walk in closets.

Stephanie Y. Deininger [00:17:30]:
If you this goes for for all of you who have inherited a furniture piece. Those furniture pieces may or may not fit in our modern spaces because now our dimensions are very different. So I want you to think about that. So that goes for the size and the fit of the space, but that also means the size and the fit of the garments and textiles. Those have changed as well. And just making sure that it, you know, it it will fit into whatever it is that your space and you're trying to to incorporate it. And it's a good and bad. I don't know.

Stephanie Y. Deininger [00:18:06]:
Again, you get to decide that for yourself. Functionality. So some of these spaces, this kind of goes with the size and the fit. It just may not be practical. There are some really cool, cool things out there that are very vintage, very antique from people from our, you know, the people of our past, but they're not practical anymore. And, or, they would be better viewed and enjoyed at a museum, but not in your house. Okay? So those are the things I want you to think about. Like, is it even functional? Is it even safe for you to be using? If not, then, you know, maybe it's it's a better idea for you to now donate it to an association or a library or a museum, you know, or a theater company that could use it as a prop, but it might not be functional for you.

Stephanie Y. Deininger [00:18:57]:
So think about that. The maintenance piece, which we kind of talked about with the condition, you know, the condition and the wear and tear and all that. But one other thing I want you to think about is the ongoing maintenance, with especially when it comes to things that you may not have available to you. So some of these older pieces and things and items may require special tools for them. So it's not even can you do it yourself, do you want to do it yourself, but do are there vendors out there or parts out there that you will be able to purchase to do the upkeep? So that's something I want you to consider and consider when you're thinking about, should I keep it? Because if I do, I will need this one piece. I'll give you an example of this. This goes with cassette tapes or VHS tapes. I don't know if you know this, but with v h VHS tapes, those were really only meant to be kept for about 25 years.

Stephanie Y. Deininger [00:19:56]:
They were not originally intended to be kept for life even even though they they did advertise them to record memories and whatnot. Like, the lifespan of it was always intended for about 2 or 3 decades. But anyway, so if you have some of those from your loved ones that you are inheriting, Now do you have the machine or the electronic in this scale, like the v the VCR, do you have that device to play those things, those instruments, or those tapes? Because if you don't, you will now need to buy that. And is that available? And is that worth it? So that's kind of what I mean by the domino effect of how can I make this work, and is are all of the parts for this to be part of my my lifestyle, part of my home? Is it worth it? So the last one with this is the emotional attachment piece, when you keep things around even if you were to display it. So let's say best case scenario, you listen to the podcast, to this episode, you did and even you found an interior designer who is going to help you incorporate many of these pieces. You decluttered and you donated a bunch of things, and you're only keeping the things that are special to you, and it's great. But what happens now? Are those things going to give you that emotional attachment so much so that going forward, you won't be able to let go of it if it breaks or if, you know, if it no longer serves you. So I just want you to think about it.

Stephanie Y. Deininger [00:21:32]:
I don't think it's again, these aren't negatives. These are just things for you to think about. This is especially true with, items from loved ones that more like romantic relationships. So I see this with clients quite a bit. Maybe it was a picture frame or it was a vase that was gifted from an ex boyfriend or girlfriend or partner, and it is beautiful. And it was a collector's item, and they love it, and they incorporate it. But they're really keeping it, even though it's very beautiful and pretty, it's like a reminder of that relationship, and it may not be a good reminder, even if it's the most beautiful reminder. Is that is that a good idea or not? Just think about it.

Stephanie Y. Deininger [00:22:14]:
Again, no right or wrong answer. Just something for you to to think about. Okay. So now let's get to our list on how to balance the pros and the things to consider of incorporated vintage pieces, antiques, handed down items, thrifted items into your everyday organizing. So this category, this list is all about, okay. You've given me the things to consider. You've told me why I should. This is after declaring the things you ultimately don't want.

Stephanie Y. Deininger [00:22:44]:
Okay. Great. So how do I balance that list? That didn't sound so great. So let's talk about that. And this isn't a, like, let me convince you to keep the things and or to throw it away. This is like I mentioned, I just want you to make sure that you've you're mindfully making decisions as quickly as possible, that this isn't a whole process where you're overly thinking about it. Hopefully, one of these tips, at least one of them, triggers you to make a quicker decision. And if they didn't, let's have a chat because you might just need to rephrase some of these to have you think of things a little different, and then it starts to make sense.

Stephanie Y. Deininger [00:23:30]:
Right? It's kinda like how we all learn a little bit different. Some of us are visual learners or some of us just will pick up on things a little different. Sometimes we just need to reword some things and but my goal here is for you to make the make these decisions as quickly as possible. The first is just balancing the functionality of it. What that means is in, here at the Organize Flamingo, we have our 7 steps of organizing almost anything. And the very first step is assess, which means to have a goal. That's still true here. I just want you to, like, to assess the overall goal, why and what is it about this process that is, making you want to keep any of this stuff and making sure that it's functional in your everyday space.

Stephanie Y. Deininger [00:24:14]:
So just kind of think about that. So kind of balance the, I want to keep this thing. It's beautiful. I actually think that it is very practical. I think it's beautiful. I think I can keep it. But does it work for the rest of your family, let's say? Right? Like, is are you the only one on this camp? And will there be arguments if you keep this? This is especially true for larger furniture pieces. Okay? Is it it's just assessing and making sure that these decisions work for everybody that lives in the space.

Stephanie Y. Deininger [00:24:46]:
I just want you to, you know, to to kind of think about that piece as well whether because there could be really good reasons, for on both. But, ultimately, it needs to work for you and everyone that is using the space. The second is the quality over quantity notion. And if you had a loved one that was a collector, you might have multiples or a big collection of something, and this is a little this kind of goes with functionality as well. This is like a the kind of 1 a, 1 b type of list because the it may be in perfect quality, maybe beautiful and perfect, and you like it. But is it functional, and is there just so many? Is there just so many that it will now take over your living room, your space, the you know, your area? If that is the case, that might be a reason why, you know, you should not keep it and maybe sell it or donate it to a collector, whatever you decide to do, but that is something for you to kind of balance that out. And then just take a picture of the items and keep that in your memory box and know that it went to a good home, so that's a way that you can balance it and making sure that it's just not overwhelming you. So the third one is the having a place and a purpose.

Stephanie Y. Deininger [00:26:05]:
This follows the last tip which is the quality of the quality quantity as well. Right? If you have way too many of them, can it fit in the space? And this even goes for smaller things. What happens with a lot of people that will inherit some stuff is that it sometimes it's like everyday items, like your kitchen items. Like, that you will bring those kitchen items over to your space, but now you have duplicates of stuff. So let's just make sure that there's you know, you're eliminating those duplicates that there is a place for everything still, that you're not just keeping it just in case, but that there is a there's a place and a purpose. Our next one is for you to balance out the boundaries. This goes with the space tip right above, making sure that it's not overcrowding your space, that you don't feel like you're suffocating, that it it gives you a sense of you're proud that you kept it and you feel like you want to honor those by keeping it, but that you have some boundaries because at the end of the day, it is now your area, your space, and your things. And removing the the guilt and having boundaries will give you much more relief than, keeping it out of guilt.

Stephanie Y. Deininger [00:27:19]:
Okay. The last the next one there's, like, 2 more. The one is make sure that you have some kind of evaluation in your head. It doesn't have to be so formal like, okay. This is my checklist. But just put a reminder on your watch, on your clock, whatever, every 6 months, every year to reassess that the stuff you kept is serving a purpose. I'll give you a great example. This goes with clothing.

Stephanie Y. Deininger [00:27:44]:
This is very predominant in people with they keep clothing from a loved one or maybe something they made, like, if they were you know, they made cute cute outfits or whatever, maybe even for children or whatever. They'll keep those things, but they're not actually using them anymore. So maybe they did at once and now it either doesn't fit or the guilt has, you know, kind of evaporated a little bit. And and and when you really think about it, you don't even like that style. You just did because you thought it was cute in the moment, you were having whether it's emotional attachment or you were having a phase, you kept it, but now that's not your style anymore the more you think about it. So that is what I mean about regularly evaluating, making sure that the stuff that you're keeping is worth it. With textiles and smaller things, there there's always the, taking swatches or just keeping part of the fabric or, you know, cutting sections of the fabric, creating a blanket for it. I mean, we have lots of ideas with this.

Stephanie Y. Deininger [00:28:44]:
If you need some ideas, let's talk about it. But there are other ways to preserve those memories that are not just having to keep the actual thing. The emotional piece so I've I actually have 2 more. I I I know I said I had 2 more a second to go, but we have 2 more. 1 is the emotion. It's choosing a few of the meaningful pieces to showcase and then storing the rest in a memory box or on a rotation. So which means the emotional piece. If these are just items that you're keeping because there is emotion tied to it and you want to display it, you know, keeping it in a box, like, we which we call a boundary or a container.

Stephanie Y. Deininger [00:29:23]:
And so let's say that is its designated place, and then just bring it out whenever whenever you feel feel like it. Sometimes, maybe during that person's favorite, holiday, maybe during that person's birthday, maybe when, you have family reunions or, you know, whatever it may be, rotate it. So bring it out when you feel like it would be a good moment to bring it out on, but it doesn't have to be displayed all the time. So just know that you have that option as well. Okay. I the the last one is that it's it's a something I want you to balance because you just you're going through this process. And so now I want you to think about what happens when it it's time for you to inherit this to somebody else so that they're not in the position that you're in, not knowing what to do and being overwhelmed. If you have a very specific reason or place you want this to to continue down, you know, like, a reason as to why you want it to continue down in the history books, but this comes into play, especially with, family heirlooms that have been around for a very long time.

Stephanie Y. Deininger [00:30:34]:
Make sure you write that down if it has not been written down already, that this item is has been kept in your family since 1792 or whatever, you know, whatever the year or from and so and so or from your neighbor so and so, and it's been passed down and to every neighbor in the town. And, we would like to keep it, you know, going if the next person wishes. So write that down maybe on a tag next to it. And the reason I want you to balance this out is because at some point in the years to come, you will, as we're reevaluating this again and again and again, these tags and these histories and these stories will allow you to remember why it was that you wanted to keep it to begin with so that when you are reevaluating in the future, you can make informative decisions. Now this last one, it was almost like a bow. I almost didn't put this last tip because sometimes this overwhelms people. I don't want you to feel like you have to do this, but the this is the things for you to consider to balance out if you are keeping it's you may have you make that decision whether you keep it or not, because when you're writing that story down of that item, sometimes that will trigger you to make the decision to not to keep it. I have been around clients where we'll go through this exercise and say, okay, why is it that you wanna keep it? And then they will write down, well, you know, it belonged to my great great great great great great grandmother, and then they'll write the story.

Stephanie Y. Deininger [00:32:03]:
And then in the story, somehow it comes up that there were not, They weren't positive memories, and then it all of a sudden, the realization of, I don't even want to keep this anymore. I kept it out of guilt. It's costing a lot of money. This comes into play with cars, bigger ticketed items that are very costly to upkeep. I'm not saying you have to get rid of it, but it's something for you to consider and for you to start making mindful decisions. Okay? So that's where this last tip comes into play. Alright. So that is it for this week's episode.

Stephanie Y. Deininger [00:32:37]:
I hope you enjoyed our tips so that you can start making quick decisions over the stuff that you have somehow acquired in, say, some way, shape, or form, and to have your space be a representation of you, your personality, and how you wanna lead it and not make decisions based out of guilt because you have to keep anything. Until next time, happy organizing. We'll see you next week.

Stephanie Y. Deininger [00:33:05]:
Thank you for listening to the organized and productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

Posted on Categories Podcast

78: Simple Steps To Inventory Your Items

This week, we are talking about why it’s important to take inventory of your belongings and providing tips to make the process as easy and enjoyable as possible. Tune in to learn how to make the most of this crucial part of your organizing journey. Plus, don't forget to mark your calendar for the upcoming free workshop on creating actionable tasks that take 25 minutes or less to complete.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Examples of digital inventory tools for collectors
  • Making inventory enjoyable and beneficial
  • Simplifying the inventory process
  • The benefits of taking inventory

Mentioned in this Episode:

Episode 14: Step 2: Sorting: Strategies for Sorting Your Things

https://theorganizedflamingo.com/14-step-2-sorting-strategies-for-sorting-your-things

Episode 36: Organizing Your Books Beyond Dewey and Color Coding

https://theorganizedflamingo.com/36-organizing-your-books-beyond-dewey-and-color-coding

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox

https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hey there, and welcome to a new episode of the Organized and Productive podcast. I'm Stephanie, your host. This week, we are talking about a topic that many of you really shy away from and or you think is not part of the organized journey, and that is inventory. We oftentimes think of inventory as a business term. We think of it as, a term maybe even for data, like digital data, not actual physical items. So we shy away from it and sometimes even shudder at the at the thought of having to inventory things. It just feels like a lot of work. So because I know that many of you don't love it, I am here to make it as easy as possible because it needs to be part of your organizing journey in some way, shape, or form.

Stephanie Y. Deininger [00:00:50]:
It doesn't have to be super complicated. We don't have to do spreadsheets that are, you know, excel type of beautiful spreadsheets here. This is just more about taking note that taking inventory of your stuff is going to be very important, and it will set you up for success in your organizing journey, especially if you have inherited a lot of items that are not yours, and that you have no idea what's in in there, you know, in the storage facility and the boxes. Taking inventory is going to be pretty needed at some point in your journey. So let's make this as easy as possible. Let's talk about it. I'm going to give you some quick and easy and fun tips for you to use in your everyday organizing journey. So let's go.

Stephanie Y. Deininger [00:01:36]:
Welcome to the Organized and Productive podcast with the Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's

Stephanie Y. Deininger [00:01:52]:
go. Okay. So be honest with me and yourself. Why is it that you don't love the idea of taking inventory of your stuff? Here, I'll give you a couple of responses when I asked this question of my clients and a recent small survey that I did with, some of our community members. So here's 2 2 of the answers. 1 of them said, I don't like taking inventory because it feels like it's added work. It's the type of work that I do, and I don't see the benefits from it. So that was one response.

Stephanie Y. Deininger [00:02:27]:
And then the other response was, I don't do it because every time I start, something changes, and it feels like I'm always having to update this spreadsheet, and I see no point to it. Now let's reflect over your response. Did your response have any of the following words? Work, overwhelming, no point, or anything similar to that. If it did, then I'm going to encourage you to not think about it as work because it's not. Inventory is just a word, and it is a word to describe the way that we make sense of data. More specifically, it's inventory that inventory is a detailed list of items that you own. It helps you keep track of what you have, where it is, and any important details about each item. When you create an inventory, you can easily see what you have on hand, avoid losing things, and you manage your belongings more efficiently.

Stephanie Y. Deininger [00:03:34]:
Right? Like, that is kind of the definition of inventory. But as you you can see, nowhere in that definition does it say work, business, boring, you have to. Nowhere in there. So this episode is all about making your efforts in creating an inventory worth it and as enjoyable as possible. Because when you have an inventory of your stuff, especially if you've inherited things that did not belong to you, you have a better understanding of what you have. You can quickly access it, and you can make better decisions in the long run when you're ready to either let go of something, you need to keep it, you need to restock or rebuy, and it just makes the whole process a little bit more fun. Now I get that putting the effort into making the inventory can be boring. It's not for everybody, but that is where we can have different ideas on how you get there, especially in in today's age with technology changing so much.

Stephanie Y. Deininger [00:04:36]:
This is where artificial intelligence or, you know, just technology as a whole can be our friends. So don't shy away from that. But you can also hire someone to do it. Okay? So it doesn't have to be that you have to do all the work. Now these episodes in this whole podcast is meant for for you to take do all these tasks on your own as much as possible and or have the tools to delegate it to someone else, but it's based on the DIY mentality. So, if you are going to outsource it, I love it, I'm here for it, but just know that the episode itself is kind of meant for you to you to listen to it and for you to make decisions and then and then delegate them. Right? So, like, it's still kind of a DIY even if you don't actually do the work yourself. But most of the tips, as you will listen, will be for the person who is creating their own inventory and probably through a spreadsheet.

Stephanie Y. Deininger [00:05:34]:
Okay. So let's talk about what what is a spreadsheet as well because we talked about what is inventory exactly, and the inventory doesn't really happen without a spreadsheet of some sort. But I also feel like spreadsheets have gotten this bad bad reputation, that it is this Excel, Google Works Sheet, this mathematician, economist, business tool. And, yes, they primarily use it because it is a ledger. It is a tool that is used to make sense of data and to organize the data. Way back when, it used to be more for accountants. Right? It was like the paper and pen ledger type spreadsheet, and when technology advanced, it became a way for us to insert input data and make sense of that data, and then that is a spreadsheet. And even though we think about it for just business, I'm here to tell you that it is a spreadsheet can be used by anyone in an everyday basis, and I would encourage you encourage it highly.

Stephanie Y. Deininger [00:06:39]:
Some people will say that a checklist is a form of a spreadsheet, and it can be in some ways, but this is where, you know, we call it tomato tomato. Sure. Of course, a checklist could be in a spreadsheet, but they they could be exclusive as well. So it could be 2 different things. If you are more of a checklist person, yay. But when it comes to inventory, we're not trying to check off anything. We are trying to make sense of the data of of the stuff that you have and make and make something out of it, organize it. And so that's really why it kind of differs from a checklist.

Stephanie Y. Deininger [00:07:16]:
Right? And we're trying to make sense of the stuff that you have, trying to make informative decisions, mindful decisions over your stuff so that you can continue in your organizing journey and not get stuck into the clutter. So that is really why we are talking about spreadsheets and inventory and how these tools can help you with the stuff and and continue forward. Alright. So, there are 2 other podcast episodes I will put in the show notes. 1 is episode 14, and it's all about sorting. So we talk about sorting and strategies for sorting your things on that episode. So I'm not going to address the sorting, like, how to put things into categories so much in this episode because we've already done that episode. And episode 36, we talked about organizing your books beyond Dewey the Dewey and color coding systems.

Stephanie Y. Deininger [00:08:08]:
So we talk a lot about categories and subcategories and ideas on how you can organize your stuff and your books on both of those episodes. So I won't talk about that too much here, but I I did want to acknowledge that sorting and learning and and knowing some tools and tricks of sorting are going to be very, very beneficial in your organizing journey as much as taking inventory because you have eventually, the spreadsheet will make sense of that information for you, but you still should know what to ask of the spreadsheet. What are you trying to achieve in inventory and all this stuff? Tip number 1 is having a very clear goal as to why you are trying to inventory. Why are you even trying to take inventory of your stuff? And do you need to? Because this is going to give you some answers as to how and what you need when you are taking inventory. One of the biggest mistakes that I see people make is they either inherit a lot of stuff or they have not seen, you know, the maybe they've opened this space. Like, let's say your your kitchen pantry, you opened a space, and you haven't been in there in the cupboards for a while, and you're trying to go to the grocery store, see what you need, what you don't need. Maybe you're doing your every year purging of things that have expired. You don't know you know, you're not using and things like that in your pantry.

Stephanie Y. Deininger [00:09:30]:
And what I see people do is they take everything out of the pantries with no goal with 0 goal. And then they are trying to take note of what they have, what, you know, what they need to go get at the grocery store with zero purpose and or 0 goal and immediately get overwhelmed because you just took everything out and you don't even have a sense of what you are putting back in and why you're even putting it back. Are you try you know, should you donate some of it? Do you need to throw it away? Without a goal, it makes organizing really, really difficult and this includes taking inventory of your stuff, but it is needed. So tip number 1 is have a very clear goal before you start. You even open the doors, even open the gar you know, the garage, the storage facility, the home of the person that, you know, you're trying to help inventory. So that is my number one tip. Some of the goals, example of goals I'll give you are, for instance, if you did inherit quite a you know, maybe, your mom, you know, your parents are passing by your house, you know, every time they come for Sunday dinner, they bring over a new bin of the stuff that you left behind at their your childhood room. So every time you get one bin of your old report cards, of your old pictures, of mementos, of your old clothes, so it starts to accumulate.

Stephanie Y. Deininger [00:10:55]:
Right? Or maybe it's stuff they they want to pass down to you, and so they're starting to tell you, hey. This stuff I saved for you. Do you want it? Do you not? And you say yes, but you don't even know what you have. So the goal so that one of those goals can be, okay. I just wanna know what it is it what's in this box? I haven't seen this box in ages since I graduated high school. I don't even know what is in here. My purpose of this inventory is to know what it is that I have or what it is that I just acquired. So that's one example.

Stephanie Y. Deininger [00:11:28]:
Another example is the kitchen pantry example is I am starting a new regimen of some sort. Maybe you're training for something. You're on a new health journey, whatever that may be. And so by taking inventory, I want to know what I have so that I can make decisions based off of what I already have. I can send this to my doctor, to my physician, to my nutritionist, whatever, you know, my friend who's helping me through this, whatever it may be, like, that is a goal. Another example, I'll give you one more, is if you are organizing paper, if you are trying to figure out, you know, how to make, how to make sense of all the paper that you have in your office, maybe you have not opened, some of those doors in a long time. You just wanna take inventory over what kind of documents you have, what is it that that I even have so that I know what to keep because I need to make, decisions for maybe my lawyer, maybe my financial strategist. They need to know you know, they gave me a checklist of information that they need and so I need to know what I have.

Stephanie Y. Deininger [00:12:31]:
So it's that type of why is it that you opened the drawer and what is the goal of taking inventory. So that's tip number 1. By the way, another way to ask yourself the tip number 1 like the goal, Some people just like to say in more simple terms, why am I even bothering? That's another way of yours of you asking yourself what is the goal of this. Okay? So sometimes it helps to just reword some of these questions, but basically, why are you bothering? Are you bothering because you need documentation for a certain project, for insurance, for sharing? Maybe you now need to, you know, share it with different friends and or family so that they know what you have. So that is another way of having a goal is to ask yourself, why am I bothering to do this? Okay. So let's go to the our tip number 2, like I mentioned. So the second is ask yourself, where are you in the technical, aspect of life here? Meaning, am I tech savvy or am I not? Where are you in this scale? Because in today's age, most tools that help you to take inventory are digital, but there's different levels of digital. There are very simple.

Stephanie Y. Deininger [00:13:46]:
There's advanced. There's somewhere in the middle. So I want you to be honest with yourself, not what am I not what am I going to learn. It is where are you right now? If I were to take action right now, where am I in my technical in my tech savviness? Because if you start asking saying, you know, I found this great tool, but I'm not tech savvy, and now you're on a mission to go learn it, that is a way that's an incredibly different path. And now we've diverted, and now there's overwhelm and burnout, and we don't want that. Okay? So come back to me and and ask yourself, be honest with yourself about where you are in your tech savviness because that will determine what type of tool you get. And when you write that down and you start researching the different tools that are out there, then you will be able to make, informative decisions and and delete or, you know, remove the options that are way too tech and technologically advanced. You will remove those from your parameters and focus on the things that you will actually use.

Stephanie Y. Deininger [00:14:53]:
I'll give you some examples. Some of the simple simple tools that, exist out there for you to take inventory are spreadsheets. Spreadsheets are going to be probably the easiest simply because they are so readily available like Excel, Google Sheets. They're free. Most of them are very you know, you can get a free version of them in some way, shape, or form, and all you have to do is open the account and then type. And then most of those are available on your phone now. So if you don't have a computer, you just don't really want to have to deal with the whole computer side of it. You can just use your phone.

Stephanie Y. Deininger [00:15:30]:
So another, really easy one is now on Apple. Both Apple and Android have their own, like, note taking apps, and those have spreadsheets. So, I mean, those are super basic, and all you have to do is open it and then type as you go along. And so that's that's an example of a very simple tech savvy tool for you to inventory. Now if you're going for a middle middle of the road, whether it's because you you might be tech savvy, but you don't want to pay for another, like, another app, another platform or software or anything like that, then the middle of the road is the same Excel, Google Sheets, and all those, but you will then go in, you know, actually take pictures or or get a little bit more digital with it. So I'll give you an example. So all of the ones that I just mentioned, which is like Excel, Google Sheets, and either the app Apple or Android versions, most of them will let you take pictures and put them in the cells. So that's what I but but this is where you start to get into the middle ground.

Stephanie Y. Deininger [00:16:36]:
Right? Because it takes more room and more, it takes up more data in your devices. So you will need you might need an external hard drive. If you start taking pictures and putting too much information in the spreadsheet, you start having to deal with, do I know how to do it? Can I export the picture? How can I make this bigger? Oh, it's too big. When it prints, it's, you know, it's off base with the whole spreadsheet. So I don't want you to get to this next level unless you're very comfortable with technology. But it's also not advanced because luckily, in today's age, these tools are very reasonably priced, probably free, and you can share them. And it's really easy, but it's also, you know, it's that next level. Okay.

Stephanie Y. Deininger [00:17:21]:
So then if another example of using tools, digital tools and being honest with yourself, if it is if you are are advanced, you are in an advanced point of your inventory journey that and or you have so much stuff that you need a robust platform. I'm gonna name a couple on this podcast knowing that these might change, you know, technology changes. Okay? So I wanna make sure that you know that when I say these, I'm not endorsed by them at this time, but these are some examples that I would want you to take a a look at, and those are, Sortly, NestEgg, and Artifacts. And Artifacts is r t I f c t s. Those are some, platforms or such as those that devote their entire platform to taking inventory of your stuff. And, some of these you can even share with your family, other friends, maybe, your parents and your family, and your kids all are starting to take inventory of something. This is very predominant in collectors. Like, if you have family members that collect certain things, you can all start to take pictures and take notes and share them with your family.

Stephanie Y. Deininger [00:18:35]:
But all of these platforms now come with a premium price, you know, you have to pay for for it in some way, shape, or form. And the reason I put them in the advanced tab section of our conversation is because I want you to do backups. You know, at the end of the day, these are all companies that promise you the moon, and most of them do have a way for you to recoup and and get all your information if something were to happen. But, you know, if they go out of business or through servers or whatever, something may happen. I just want you to know how to do a backup and or how to remove your information from these platforms in the event that you no longer want to use them and then export them to whatever it is that you are using. So that is why I put them in the advanced part, but they're amazing and they're phenomenal. And I'm I actually work I have worked with all of these applications before, softwares, platforms, and I love them. But, you know, it just it it costs a little bit more and you do have to be a little bit more tech savvy.

Stephanie Y. Deininger [00:19:38]:
All of these, you can also hire someone like a professional organizer or an assistant to do it for you. Just make sure that they are they they do this for a living. Right? Because if they don't, then it might take them way longer, also known as will cost you more because there's a learning curve to be had, and not everybody loves data entry, which is essentially what you're doing when you're doing inventory. You're entering all the data and whether it's by picture or or however the data is being inserted. Not everybody loves to do that, and it could be very overwhelming for some people. So I just want you to make sure that whoever you do hire to do this understands it's a project and that they like to do it and that they have the knowledge on how to do it the most efficient way possible so that you're not stuck with this really big bill that does nothing for you. For our last tip on making inventory in your stuff as easy as possible for you is combining the first two tips and then adding to the last. So that we talked about having a very clear goal, and we talked about being honest with yourself as to where you are in your tech savviness.

Stephanie Y. Deininger [00:20:45]:
Because for the 3rd, it's it's about filling in the blanks. So now we're filling in the actual inventory, and this is where it can be very cumbersome. This is the overwhelming part that we all talked about. But when you know what your goal is and when you know where you are in your tech savviness, then that is the data that then you will collect. What I mean by that is, at the most basic, you will write the description of the item and or so that's one column, and then the second column is the maybe the name of the item. So let's say it's a sewing machine. So let's say your grandmother's sewing machine you got inherited. Right? So then you will put the description.

Stephanie Y. Deininger [00:21:21]:
So it's a sewing machine, 1 column. 2nd column is of it as much as you want to be. You can even dictate it to it. You can do a voice to text type of description. Then the third, you will do, if you know what the just put value like an estimated value. You can even say you don't even have to put in numbers like, I think it's worth a $1,000,000. You can just say expensive, not expensive, not sure. Use very general terms And then the size.

Stephanie Y. Deininger [00:21:52]:
So those are the 4 descriptions, fill in the blanks, at the very minimum that I would have you do. And as you can see, super easy because you don't have to get you can be specific if you want to be. If you are at a place where you have the time and the effort to be specific, you go, you are amazing. But if you don't, you're just as amazing. You are just being honest with yourself, and that's what is the most important part of this conversation. But at least put a description, the name or what type of item it is, the estimated value, but it doesn't have to be in numerical or financial value just so that you know if this is something that you know for a fact was a collectible, so it's expensive, it's not. Kind of give your give some kind of description there, and then the size. And from there and then just kind of and then to go throughout the room or the box or the space and just have at it.

Stephanie Y. Deininger [00:22:44]:
This includes paper stuff. Okay? Because when you're taking inventory of your paper, what's that what that's going to do is help you you understand, you know, is is this something that you're trying to save because it's a relic? Like, it's an old type of paper. It's the same thing. I mean, you're gonna go through this exercise with no matter what type of item it is. When it comes to, like, paper, when you talk about size, you can just do letter. Legal in the US is like in the US here, we use those dimensions and all over the world, they're used a little different. If you are are an artist and you have a lot of paper that's, you know, the different types of paper, I work with quite a few artists that have canvases versus, whether or photographers with glossy paper versus matte paper, you know. So you can be we use whatever categories you want at this point.

Stephanie Y. Deininger [00:23:31]:
That is why we have the episode on sorting and categories that I put in the show notes. So listen to that if you need ideas on what type of categories you need. But we go back to our very first tip and that is having a goal. Because if your goal is that you want to share what you have with your family, let's say, with your siblings. Right? They all wanna know what is it that mom, had in that storage room. And if you're trying to take inventory of all that stuff so that you can share it with them, that is your goal. Like, my goal is to make sure that this list everybody knows what's in here so we can make plans for it. So then for you, it's going to be important for you to note, okay, well, what size is it? Can I ship it? You know, if this is a really large item, some people may not even be able to fit it in their space.

Stephanie Y. Deininger [00:24:24]:
They may not want it. And then when, of course, with the description and then and what it is, that tells somebody what it is. But for instance, if you're trying to take inventory so that you can get a quote from a shredder for your paper and you're just trying to see, okay, like, these are the type of documents that I have, then when you're calling the shredding company, they will need to know, is this information that has sensitive credit card numbers, financial information? Yes. No. Do you have quite a bit of things that have, staples and, you know, paper clips? Will we need to remove that? That is a different price point. They will want to know what kind of information they're dealing with. So as you can see, having a goal is going to be very important, and it will allow you to make the inventory part as easy as possible so that you don't get stuck in the minutiae in trying to get so detailed in your inventory that you overwhelm yourself. And now you're trying to be the next economist and trying to make sense of data that you don't even need.

Stephanie Y. Deininger [00:25:30]:
And then later, if you do need the data, you can then go back and re, you know, and add an extra column and add information that you need. This is really it's especially important when it comes to, when you're trying to get insured over things. You know, sometimes insurance companies will want to have a different description, so they'll ask you, can you, you know, fill out this or maybe for your legal team. So if they ask for it, great, but don't go and volunteer your work and yourself to create more work for yourself than it needs to. So just make sure that you have a very clear goal in mind. Be honest with yourself about what tech where you are in the tech scale, and then from there, start working in, detailing or adding whatever data you need in your inventory. Okay? Alright. So that's it for today's episode.

Stephanie Y. Deininger [00:26:23]:
I hope you enjoyed it. Let us know if you are working on taking inventory of your stuff, tag us or let me know. We'd love to encourage you. Also, don't forget on August 21st, we have our next free workshop. This next workshop is all about creating a personalized list of tasks that could take you 25 minutes or less to complete. So we're talking all about what is it that you can achieve in 25 minutes or less? What's realistic? We're we'll create an actionable task list so that you can be honest with yourself and actually complete these tasks. And, you're not feeling like every time you have these really big plans and can't seem to complete it. So we're going to talk about tasks that take 25 minutes or less.

Stephanie Y. Deininger [00:27:09]:
Until next time, happy organizing.

Stephanie Y. Deininger [00:27:12]:
Thank you for listening to the organized and productive podcast with the Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the organized flamingo.com/podcast. Happy organizing.

Posted on Categories Podcast

77: Check These Things Off Before You Go On Vacation (Replay)

If you are traveling soon, this episode is perfect for you. Whether you're flying, driving, or taking any other mode of transportation, we are providing you with valuable advice to ensure you have a stress-free, safe and organized trip. From preparing for emergencies to managing finances, taking care of pets and plants, and handling personal and business matters, we’ve got you covered. So grab a pen and paper or get your digital note-taking device ready as we take you through the checklist.

Replay with a new intro and bonus tip. Original Episode 45 Air Date: November 27, 2023

Join our weekly email newsletter for the check-list freebies: https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Organizing Tips for a Relaxing Getaway
  • Who to contact when you are out of town
  • Customizing the checklist to suit individual needs
  • Actions to consider before you head out of town for a long period of time

Mentioned in this Episode:

“Before you go on a trip” Instagram Reel: https://www.instagram.com/reel/Cqq3J-8JDwF/?utm_source=ig_web_copy_link&igshid=MzRlODBiNWFlZA==

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox

https://theorganizedflamingo.com/quicklinks

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
Hi The, and welcome to a replay of the Organized and productive podcast. This week, we do have a replay from a few seasons ago. And the reason I'm doing a replay is because we are gearing up for summer if you're listening to this on a and of, like, a timely basis of when this is originally airing. And so you're going on a lot of, like, these summer vacations or trips or mini staycations. Right? So, we thought it would be helpful to revisit that episode on preparing to go on a trip and or vacation. Before we jump into the replay, here's a bonus summer tip. Don't forget to adjust your thermostat before you leave. I didn't quite highlight this in the original version, so this is 1 of the advantages of listening to this again and intro and listening to the intro because I always will add anything that I have learned along the way.

Stephanie Y. Deininger [00:00:53]:
So the so the temperature part is you this was going to help you just, of course, save energy and money while you're away. But depending on the season and climate, you can at least make sure that you're aware of what it might do to your house and and your belongings because we have been talking quite a bit about taking care of your stuff. And if you're going to be gone for a long period of time or you have things that need to be in a climate controlled area, I just want you to make sure to be aware of it. Maybe it's not a big deal. Maybe most of your stuff is really just everyday things that don't require you to look into The, but if you do, then I just want you to be aware that the thermostat is a good important thing for you to look at before you head on your trip. So let's dive right back into this episode and where I'm giving you the favorite organizing tips for long term for long trips. We do cover everything from emergency preparedness, finances, taking care of pets and plants, just this checklist that we, sometimes need someone to remind us of. So that's what this episode is a refresher about.

Stephanie Y. Deininger [00:02:01]:
And then by the end of the episode, you'll have a peace of mind knowing that you've been taken care of, that somebody's watching out for you and reminding you about all these things that you may not have thought of with the motions and the commotions of what it takes to go on a trip. So that's what I'm here for and what this episode is all about. Alright. Happy travels until next week. Welcome to the Organized and productive podcast with The Organized flamingo. I'm your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. So on theme with most of our podcasts, I like to give you a table of contents, if you will, just, of what's to come in this episode so that you can plan accordingly because, after all, we are organizers here, and we like to give people the heads up on what's to come.

Stephanie Y. Deininger [00:02:58]:
So what we're gonna do today is I'm gonna give you some of our favorite tips on what to do when you're heading out of town, like things that you can preplan ahead of time. And there's about 6 sections. So they're short, so don't you worry. They're not, like, 6 long sections. I wouldn't say The are 6 tips because within each section, there's, like, 1 or 2 tidbits that I'd like to give you. And the reason that these tips are some of our favorites here at The Organized Flamingo and what we like to remind people of before they head out on vacation or long trips is because we have noticed that these are the things that when they're done or at least considered ahead of time, then people just tend to enjoy their vacation or time off a little bit more because it gives them a peace of mind that these things were taken care of in some way, shape, or form. Now some of these may not apply to you, and some of these will be will need extra attention. Okay? So we are obviously giving you a generic list, but it's a list The has been vetted by us and we think is it has some of the most popular things that people worry about on their vacation.

Stephanie Y. Deininger [00:04:05]:
As always, if you would like your own personalized list of things to consider before you head out out of town, then give us a call, send us a message, and we will provide that over to you more specifically and more personalized. Okay. So let's talk about checklist for just a second because the tips I'm about to give you serve really well if you do it as a checklist or you create a checklist based out on the tips we're about to give you. Now checklists are meant to work for the mission that you're trying to accomplish. So there's going to be different checklists for everybody. And depending on what your mission statement is, like, is this you're trying to make sure that everything is taken care of so that when you come back from your vacation, you want to feel less stressed. Like, that is a mission in itself. Be as specific as possible.

Stephanie Y. Deininger [00:04:57]:
For some people, their vacation mission statement is to enjoy the time away and not have to worry about anything back home. If so, then your checklist is going to reflect that. Okay. So that's out of the way. Now that you have your piece of paper or your digital note taking device out, let's start making your list. The first section is about in case of an emergency. That's what we're going to title it. It's all about, Okay.

Stephanie Y. Deininger [00:05:22]:
If something were to happen, if I needed help, especially if you're going overseas or you're going to a foreign country somewhere where you've never been or any of those, then this is an even more important section. The in case of the emergency. So notify family and friends, anybody that you were close to, you trust. Let them know of your travel plans and how to contact you in case of an emergency. Again, if you are going to a place that has limited cell phone service, Wi Fi, any of that, then there should be at least a way to contact you even if it means that they will need to reach you with a, you know, donkey and a 2 mile hike. Let them know that that is the only way they will be able to reach you, but at least and or 2 people, several if you really ideally would like, but at least up and person so they know. Make copies of your travel itinerary, pass passport, and other important documents, and leave them with that trusted friend or family member. The further away you're going, the, you know, the furthest away or or the a place you've never been is even more important to let somebody know where you will be.

Stephanie Y. Deininger [00:06:28]:
Print out copies of important phone numbers such as your hotel, the emergency contacts, all of The. In case you cannot access your phone, it it breaks, anything were to happen with your digital life and your digital organizing system, if that were to happen when you're going out of town for a really long time, we highly suggest that you at least print out a quick and pager with those important phone numbers, things like where your hotel is, the address, all of that, just so that you have it handy and you have a backup. For our next section here is the money and finance section. This is where you will set up your bill payments or make arrangements for someone to pay your bills while you're away. This is the section where at least you think about it. If it means that you're taking the payment with you, I know a lot of people need to mail it out. So if that's still you, then make sure that you bring an envelope and stamp and whatever method of be making the payment will be with you so that you can send it out while you're away. This is also the section where you will notify your bank and credit card companies of your travel plans.

Stephanie Y. Deininger [00:07:32]:
So the further away or the most obscure places that you go to, the more this is important because your note your bank may notify you or maybe giving you some red flags saying, hey. There is someone using your credit card in a place that we don't recognize. So you definitely wanna call them ahead of time so that you limit those red flags. I have seen many clients who do that and still get the red flags. Honestly, I'd rather get the notifications than not. It's supposed to be there for your Productive. So I I personally welcome them. I know a lot of clients have gotten them before even though they notify their bank and credit card companies up ahead of time.

Stephanie Y. Deininger [00:08:12]:
But, hey, you can only do so much and at least if anything, you will have documented that you told your credit card company and, you know, if there's any issues there, at least you told them ahead of time. This will also prevent any fraud prevention if you are in a place where, you know, of course, that you did not approve of. And The way, it's recorded in some way, shape, or form. So notify those financial institutions. Really quick, also as part of notifying your banking credit card company, you should also let them know that you might be logging in from a computer or device that is outside of your usual locations. That also applies to Wi Fi and all of that. Okay? So if you're going to a place that like a foreign country where the web, you know, the socials is a little different, the connectivity is a little bit different, you definitely will wanna let them know. You may not be able to log in online.

Stephanie Y. Deininger [00:09:06]:
And so this is where at least you thinking about that will be really important so that when you are away and you can't log in to your bank application and your app or your website, you're not surprised. At least you understand that that may happen, and you have made arrangements to take care of that stuff ahead of time in case you're not able to get in. Okay. So let's keep going to the pets section. It is all about your friendly animals and your furry animals and your babies back home. This also includes plants, by the way. So actually, pets and plants, we should label this. It's arranging for someone, of course, to take care of them, the plants and other living things in your house while you're gone.

Stephanie Y. Deininger [00:09:46]:
But doing the check-in, tell them when do you want them to check-in with you. Do you want them to send you pictures or updates? Do all of that in this section, like the pets and living things that you're leaving behind section. That is not including that is not, you know, kids. I just mean more of the pets and plants and things like that. And just make sure that you you write down what you want the people that are visiting and taking care of those things to do while you're gone. Okay. Moving on to the personal. This is just all about your personal stuff, like, not business related or finance related or any of that.

Stephanie Y. Deininger [00:10:22]:
Like, this is the the you and or your loved ones that are going with you. Take care of any necessary medical appointments, of course, ahead of time. Look at your and. Make sure that nothing needs to be confirmed before you go. In today's age, a lot of the doctor offices are looking for you to confirm your appointment 48 hours, and hours, 24 hours in advance. And if you don't, they will cancel it. So take notice of that. Look at your calendar a week after you will be back and see if there's anything that you need you need to be confirming ahead of time, maybe before you leave Organized or while you're on vacation, make sure you set a reminder so that those things are taken care of.

Stephanie Y. Deininger [00:11:04]:
The next on our personal section here is stop your mail and newspaper or any deliveries from coming. You know, arrange for someone to pick them up, arrange for them to not come in and be held at the post office, whatever your arrangement needs to be. Take care of that so it doesn't pile up. It doesn't get damaged. And also just so that people don't, you know, don't see that you're out of town, they don't take it especially with packages and things like that. Make sure your home is secure by locking the doors and windows and setting up the security system. Put that on your checklist. I think sometimes we just go on on our daily day like, our daily routines, and we forget about our security systems that those also need to be charged.

Stephanie Y. Deininger [00:11:46]:
Maybe if there's a battery that needs to be charged for your cameras. Is there a special code that you need to do before you head out for a long period of time? If you do have a security system, let them know so that they're aware or and more diligent about the security that they may be giving you in your area. I know some of you have security systems where they'll do check ins in your home. So anything to do with the security of your home, make sure you do that ahead of time. And then the last on the personal section is for all of you who not like to come back to a nice clean home, make arrangements for that either you know, however you are going to clean your home, make it a reminder. Do that ahead of time. Don't get caught in the last minute frenzy of trying to do everything all at once. It's really stressful and not fun.

Stephanie Y. Deininger [00:12:36]:
So make arrangements to do that well ahead of time so that when you come back, it's nice and clean, if that's important to you. And The on the similar note, it's to empty the the fridge, you know, or, like, any perishable items. Take note of what's in your fridge. Throw it away if you think it's going to get damaged in your refrigerator or wherever you're storing it and make plans for that. Maybe somebody comes and picks it up. You throw it away and make sure that you don't miss trash day so that it doesn't just sit in your trash bin and get all stinky and smelly. So make plans for those perishable items. Okay.

Stephanie Y. Deininger [00:13:12]:
Let's move on to our business section. It's anything business or work related. The first is let your clients and business contacts know that you will be out and what to do in case they need you while you're gone. If, you have a backup, if you have The a plan of attack, if while you're out of town, what should they be doing? You can either do it from your out of office. I know a lot of people just will put it in the out of office instead of telling people ahead of time because at the end of the day, it's nobody's business and you don't need to be telling everybody what your plan is for vacations. But if you do have clients and business contacts looking for you and you did not tell them, then this is where the out of office will come in very handy so that when they do message you, when they do call you, they understand that you're not just ignoring them, that you are are out of office, and the next step is to do XYZ. For the last section of your checklist, we can call it other or other things to consider. Now this is where you will get to put in whatever is applicable to you and your circumstance and in in your household and space.

Stephanie Y. Deininger [00:14:18]:
But here are some of the suggestions that I have under other. and is make arrangements for someone to check on your home periodically to ensure that everything is working okay. I don't put this under the security or personal section because this is really more about checking in on your plumbing or if you live in a place where you're susceptible to freezes or hurricanes or big storms or wind gusts or whatever it may be. This is the section where you ask someone to come in just to check-in and make sure there's no Flamingo, that, you know, your house is okay. Maybe you live in an area where there's wild a lot of wildlife that can get into your house and space. So this is where, hey. You will ask someone to come in and just check-in and make sure that it's not getting invaded by the elements of the surroundings around you. Okay? So that's The sec this part.

Stephanie Y. Deininger [00:15:13]:
The other is arrange for your car, what to do with your car. Like, for someone or something or for somehow you to check-in on your car, such as storing it. Maybe you're going to take it into, you know, a storage facility. You will put it in your own storage and just making sure that it's okay, especially for those older cars or cars that need to get started every once in a while. Again, if you are susceptible to freezes or harsh weather patterns, you will wanna check-in on your car. So make arrangements for that. Probably The person that will check-in on the house, the plumbing and all of that that I just mentioned, probably this person could do it too. They can just quickly turn on the car, make sure that it's working okay.

Stephanie Y. Deininger [00:15:56]:
If you're heading out of town and out of the country, this is eve for a long period of time, this is even more important. Right? Because you will have no way of doing it yourself at all. I've got 2 more for you here under this other section, and that is to unplug or have a surge protector available for the electronics, especially the electronics that are important to you. This is 1 of those tips that you will need to determine what's important and what's not to you. You know, I can't decide that for you. For some people, the computers are going to be really important. And for some people, it's it is, but not really. Or your television that you saved up for, whatever that may be, just make sure it's protected, unplug it, and or have a surge protector.

Stephanie Y. Deininger [00:16:38]:
Some of you have, are equipped with that because you live in an area where there's natural activity like thunder like big storms and big freezes, so you are used to that. But if you're not and you don't need to be, then you don't need to worry about this section. But if you do, then heads up and put it on your checklist. This is a tip really quick that I learned a long time ago from a and, and she said that she would put a cup of water in the freezer and then if you know, put the coin on top. So a frozen ice cube ice cube, essentially, and then you put the coin on top. If the coin has sunk, you know that the fridge was out, was off for a long time, and the food may be bad. So that is for all of you who, you know, you never know. The electric company comes in and they have to do some work in your neighborhood and you had no idea that it was scheduled, so they turned off the electricity around there.

Stephanie Y. Deininger [00:17:34]:
Or maybe there was a cable that came down, you had no idea, you came back, everything was back up like nothing happened. You had no idea that your fridge was unplugged for 2 days. So this is a really good, I thought was a really good tip in this section. But whatever that may be, just make sure that you're aware that things can happen while you're away for a long period of time and just have some kind of checklist, some kind of way of of having a checklist so that when you come back, you feel good about preplanning a little bit. You don't have to be as stressed. You don't have to think about all these other things that that you could have prevented ahead of time if there was an emergency. So okay. That is the list for today.

Stephanie Y. Deininger [00:18:16]:
Let us know if this was helpful. I am putting in the show notes a a link to where you can find this list as well if you just kinda wanna really quickly print it out or go look at it somewhere else, because you didn't wanna write it down yourself. I I get The. Sometimes you're just you just need to have it in both formats. You're listening to it, but you also need a list. So I've compiled that for you. But the reason I didn't mention this when the episode started was because The checklists should be specific to you and your needs. I'm giving you our favorite tips here, but you should be able to pick and choose what is applicable to you.

Stephanie Y. Deininger [00:18:53]:
You don't have to write all of them down, so it doesn't just become more information you don't need. Just apply the ones that are important to you, the ones that you need to know, and make your checklist personable to you. Okay? So that's why I didn't mention it have ahead of time. But if you do want to start with The template, we do have 1. It's free, and it'll be in the show notes. That is it for our episode today. With that being said, happy travels, safe travels, enjoy your trip, and until next time, happy organizing. Thank you for listening to the Organized and productive podcast with The Organized Flamingo.

Stephanie Y. Deininger [00:19:30]:
If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the Organized flamingo.com/podcast. Happy organizing.

76: Easy & Inexpensive Ways to Store Inherited Items

This week, we share stories of clients rediscovering forgotten treasures, and how those experiences can be both sweet and a little sad, especially if the items weren't stored properly. We offer her tips for making sure precious items are safe and sound for years to come. We talked about practical solutions like using the right kind of storage boxes, how to create the ideal storage environment, and even easy ways to keep things clean. We hope this episode gives listeners some ideas for keeping their special items in great shape so they can be passed down to future generations.

Join our weekly email newsletter for all-things organizing & productivity delivered right to your inbox https://theorganizedflamingo.com/quicklinks

In this episode we talk about:

  • Protecting items from damage and deterioration
  • Inexpensive and practical materials to use for protection
  • Examples of items that need protection and what to use to protect them

Mentioned in this Episode:

Episode 48: Best Organizing Products of 2023: Our Top Pics

https://theorganizedflamingo.com/48-best-organizing-products-of-2023-our-tops-pics

Episode 24: Step 5: Contain – What Types of Containers Should You Get

https://theorganizedflamingo.com/24-step-5-contain-what-types-of-containers-should-you-get

The Organized & Productive podcast is brought to you by The Organized Flamingo and hosted by Stephanie Y. Deininger! For those of you who love the thought of organizing & being more productive, but don’t know where to start or constantly up against hurdles that don’t let you advance the way you want to, this podcast is for you!

Review full show notes and resources at https://theorganizedflamingo.com/podcast

Review the Transcript:

Stephanie Y. Deininger [00:00:00]:
1 of the hardest things to witness as a pro organizer is when we are working together with a client, with 1 of you, and we're in your garage or your storage or your attic area, and a box is discovered containing items from a loved 1 that you all either received in some way, shape, or form, whether it was passed down or maybe it was dropped off at your house on their way to them downsizing and moving. However, the way that you acquired it, you now have it, and it's been collect collecting dust somewhere in the corner of this storage area in your space. Right? And then you all tell me, you know what? There are some nutcrackers in there. I forgot about that. My sister had them, and she collected them for years years. She collected them from all over the The, and they're beautiful. And she gave them to me, and I just haven't, you know, looked into it. But that's what that's what's inside.

Stephanie Y. Deininger [00:00:57]:
And then you just follow it up with, she said they were worth a lot, or they're not sure what what they're worth, but there's a whole lot of The, and we like to see how much they're worth. Or if we wanna pass it down to our the next generation or to a neighbor or a loved 1. Wonderful. And then we open it, and we Organized that part of it or most of it is now damaged. It just hurts my heart so much because I know what it took, not only to acquire those things and to love them and to have a sentimental attachment to The. That in itself is hard. Right? But then you pass them down, whoever the person was, and then with good intention, They wanted it to go to a good home. And then the process of acquiring it, now you have them in your possession, and they are of some value to you.

Stephanie Y. Deininger [00:01:52]:
Well, seeing your face when you realize that they're damaged, it really does break my heart. And just like this example I gave you, which is a very real example, I just left out the person and the more specifics of the personal person. I have and of examples like this where people have the best intentions of keeping the items whether to sell or pass down, but now those options are limited because of the damage. So in this episode, I'm going to outline 9 type of products I would recommend to keep your items as safe as possible. I am not sponsored by any of these products, and I'm also not really talking about the brand or a very specific type of product. I will have some of these linked on my Amazon storefront or some other link so you have examples. And for those of you who just like to quickly just, you know, look at it and see if it's worth it and then just buy it, I get it. You're more you know, you're you're you like that efficiency, so I get it.

Stephanie Y. Deininger [00:02:52]:
So I do have those. But just a heads up, none of these companies are sponsoring me. These are products and type of products that I have seen work really well. I use myself with clients and with my own stuff, so, you know, that's that's how much I trust these things. And so we're gonna go through categories. There's about 9 of them. They're I'm gonna go through a fairly, you know, quickly, so this is and overview. But if you have a more specific question about your stuff, give me a call, set up a a call with us, or send me a message, and then I can address it in the newsletter and answer your questions because that is where I answer, all of your messages that you sent me and you want me to give you some advice.

Stephanie Y. Deininger [00:03:32]:
So that's a really good way for, for me to give you some feedback as well. So, alright, let's get to our episode. Welcome to the Organized and Productive podcast with the Organized Flamingo. I am your host, Stephanie, a professional organizer and productivity expert. Ready to explore the right organizing and productivity solutions for you? Yeah? Well, then let's go. For the first product, it's the category of storage bins. And storage bins can be a very broad section here. It can be plastic storage bins.

Stephanie Y. Deininger [00:04:09]:
It can be wicker. It could be cloth. It can be anything that is storing your items. And we we 1 of our 7 steps of organizing almost anything is called containment, which is the container, which is the storage, which is, like, where will you be putting the stuff in its boundaries? So it's that important. And I am bringing this category over to the products that I would recommend as 1 of my top products and making a careful selection over what type of container or storage box that you will be using for yourself because every box and material ends up absorbing the the elements around you, right, and or protecting it. And so you just wanna be careful that what you're letting in into inside the box is what you want. Sometimes it's airflow. Sometimes you want to actually get everything to be, you know, completely sealed because you don't want any of that in your box or in your stuff or in the items because it'll get damaged.

Stephanie Y. Deininger [00:05:10]:
So this is its own, not only step within our own framework, but it's also a product that I would want you to pay attention to. Okay. And there is another episode too where I talk about some of my favorite products, some of my favorite containers. You can listen to that. I'll put it in the show notes. But this is just more about things I want you to consider when you're storing things of importance, inherited items, antiques, vintage, any of those categories that you want to make sure are well taken care of. So you've got the clear stackable and, you know, those are just the plastic type. Those tend to have less airflow.

Stephanie Y. Deininger [00:05:47]:
If you will be getting a, a plastic 1 and you need the airflow, there are some of them that have ventilation windows so you can do that especially if you need them to stack easily because some of the cloth ones and some of the other type of bins don't really stack very well or you can't put a lot of weight on top of it of each other. I wouldn't recommend that anyway. But if you if that is your goal because of limited space or that's just the way you want to organize it, then just make sure you get and. Just look into the ventilation of the of the box. Okay. So these types of boxes were are going to be able to protect and from the dust and the moisture that allow in all the other elements like I mentioned without opening them. If you're not going to get The clear ones, the clear 1 of the pros of the clear is that you can see inside them and you can quickly look at them and and some of the stuff that you're trying to to preserve, like paper, there's other categories. But some of these, the more you open and close, open and close in this change of climate, then there there is a probability it will get damaged in that way.

Stephanie Y. Deininger [00:06:57]:
Like, it won't break, but the elements and being exposed to it all the time might, damage it. So the clear ones are really nice so The you see through them. But, again, you have to look at if it's something that can be in direct sunlight, a clear 1 may defeat its purpose. So as far as storage bins go, these are great for seasonal decorations. Items that are are in their original box, like cardboard box. You all know at this point, if you are part of our community and you've been listening to this for a while, you know that I don't love cardboard boxes for long term protection or long term storage for many reasons. So I would stay away from, like, paper type of storage solutions, but if the item is in its original cardboard box or paper box, then you can put that box within a inside a, like, a, you know, plastic 1 that's well protected. And then you can just if you have a clear 1, you can see through it.

Stephanie Y. Deininger [00:08:00]:
And if you don't, just make sure you label it really well on the outside so you know what's inside. Because when you start nesting boxes after boxes within boxes like like those dolls, like the Russian dolls, like nesting dolls, we start to get into trouble because we then will forget what's inside the box of the box of the box unless you have a really good inventory or labeling system, which then helps you remember what's inside all of these nesting containers and boxes. So that is the conversation and things that I want you to consider within when you pick a storage container type of bin for your items. Okay. Before we do move on, this is like a a bonus, like a subdivision of of containers and boxes, bubble wrap, and or any type of protective type of wrapping and, and and anything that that will protect this the items inside. And it's not its own category because this usually, you will need you will need the box. So it's and like a subcategory. Okay? So the bubble wrap or newspaper or protectant or whatever it may be, here's The tip.

Stephanie Y. Deininger [00:09:06]:
So remember, if you if you shake the box and it rattles, it is likely to break. We don't want rattling. So if you shake it and it rattles, add more bubbles. That's our saying here. So shake it a little gently, and if it rattles, you hear any of the tick, tick, tock or movement, like, just that rattly, it means it's hitting something within its itself, like, it looks you know, especially when it comes to small trinkets, it might be it might be clinking against something else in it, or or whatever else you have it stored next to or whatever that may be. So if that's the case, then add more Productive, more bubbles, bubble wrap, newspaper, padding, any of The, so it doesn't. So just shake it, that's the trick, and if it rattles, add more padding, add more bubbles. Next up, we've got vacuum sealed bags.

Stephanie Y. Deininger [00:09:59]:
These are perfect for textiles like clothing items, linens type of items, these are great. Now there is not 1 that I absolutely love, to be quite honest, but I do wanna mention it because you can't always go get it professionally wrapped, and may not be in the budget and or your time. So that's why vacuum sealed bags that you can buy yourself with the big brands like Ziploc, 3 m. They all make their own, so you can try 1 of those. You just have to be very careful that it doesn't get any holes. The can be a little bit of a nuance if they do have any openings, and then you just can't seem to get all of the air out. So, you know, this product is 1 of those products where I just want you to tread carefully, make The you get a good quality 1, and that it doesn't become damaged and that you do store it in a place that does not get any holes or anything like The. Because if it does, then obviously it will deflate or it it will let all the air in, I should say.

Stephanie Y. Deininger [00:10:56]:
But I have seen them work really well for big those, like, really big type of quilts or large puffy blankets, and they take up a lot of space. So if you have a few of those items that were given to you by a loved 1 passed down, they're beautiful, they're they're worth something to you. Vintage vintage clothing is a great example, blankets, quilts, like I mentioned all The. Those are all they can get damaged with the elements like light and whatnot or if you're hanging them in your closet on a hanger, they may get stretched out. So if you're not going to be wearing them for a long time, spent like there's also, communion dresses or wedding dresses or, you know, any of those like cultural type and religious type of wardrobe that you really only wear when you're doing something, you know, like a like a big momentous occasion. Those don't get opened very often. So those are the types of things that I would, suggest you get vacuum sealed backs for, and then then those will then you can then put them, in a in a container, like a plastic container. And because here's the thing, if you don't seal it, with, like, air tight seal it, if you put those items in a plastic bin, let's just say like a regular tote, right, you put it in The, it will start absorbing the plastic and because there's no airflow, which some textiles need, then it will start to get damaged in that way.

Stephanie Y. Deininger [00:12:30]:
And so when you air tighten it, when you vacuum seal it, then it eliminates that part. So then you can then put this vacuum sealed bag of the items in a plastic bin, and it will start to reduce that. Depending on what the what the type of textile it is, like, then you III would I would suggest to look it into it a little bit more like, silk and wool. They all have their own properties of what will make them, not get the odors from The the bags. So look into that. Some of them, are great, you know, to have some of like The big sacks, like, moisture absorbent type of sacks that will eliminate the The, but, anyway, look more into that. That goes beyond the organizing element here, so I don't wanna get dive into that piece, but in order for this to be, you know, nice and as tidy as possible The I would suggest this product for those items. The next 1 is the acid free storage boxes.

Stephanie Y. Deininger [00:13:28]:
The, if you've never heard of acid free boxes, these are great for photographs, letters, documents to prevent the yellowing and deterioration of paper. They're perfect for that. It all it's like tissue paper for old photographs and all scrapbooks, so those are gonna be great for that. So, yeah, so at look up acid free storage boxes or acid free paper. It's almost like tissue paper, And you wrap it in, and again, The you can then store it in whatever tote or, you know, box that you want to store it, you know, with after that. These are just a great way to at least start protecting, the paper from deteriorating. And then the next product is silica gel packs. I'm sure you've seen them.

Stephanie Y. Deininger [00:14:14]:
They're little gel packs that come in your shoes or your clothes when you buy something or your Productive you get shipped do you get shipped in and then these little packets are inside. Right? And they can be actually, you know, quite hazardous for kids and pets, so make sure you you watch out for those things and for for them not to be within reach. But they're great to absorb moisture and that's really their purpose and to prevent mold and mildew. Items stored in bins or boxes that are sensitive to moisture, like jewelry, coins, cameras, these gel packs are great and you can get them in, like a 50, like a like a 50 pack type of, Productive, and then you can just put those little baggies all over the different boxes that you may have. So get some of those if you have, if you need to take care of if you especially if you you're in a place where there's quite a bit of moisture. But even if you you live in the most deserted place, you know, sometimes water gets in there, there's damage, whatever it may be, so it's, it's not it's a good idea. It's such an easy just kinda throw in there type of item that I would recommend this for to take care of your stuff. Okay.

Stephanie Y. Deininger [00:15:22]:
The next 1 we've got labels. Now, you might think like, well, duh, you're an organizer and you love labeling. It's just that this product is such an easy thing to do that gets you so organized so quick that you, you know, we put it off and and you think like, oh my gosh, labeling is such a nuisance, because I have to actually think about what's in The in there and then type it up in the label machine and then print it and then I get it. There's and extra steps, but it's so nice to be able to know what's in a box. And it gets you it it just allows you to quickly reference when you're moving stuff around. I mentioned the example at the very beginning about The with this 1 particular client and, I mean, it was in their in their garage and their garage. Things get moved all the time, like, they've they've they've moved The box about a 1000000 times. But nobody knew what was in it.

Stephanie Y. Deininger [00:16:15]:
So nobody really like, they were careful, but they weren't thinking it was breakable because there was no label outside it. So label it with as detailed as you want to be that would tell the person handling that box to what's inside and either to be careful, not to put weight in it. So put those types of markers outside. Label each box or container just as clearly with its contents to make it easy to find them as well. But like I said, also to give others directions over what's inside them if especially if you're storing it in a place that is being used by other people. You can then also put in, like, the if you want it to be different colors, great, but it could just be as easy as you, you know, put it in a sticky note and then then put, tape over it, like, clear tape over it. Don't overcomplicate it either. You know, that The if you want it to be everything to be, you know, beautiful and and aesthetically pleasing, that's The next another a different level of organizing.

Stephanie Y. Deininger [00:17:19]:
It is 1 of our steps in our framework, but it's not the step and that does not mean you're not organized if you don't have it all be perfect with the label maker. So, again, just use whatever is most efficient, but the most important part here is that you take care of the stuff that's in there. So labeling will help you with that. This next product is more of a it's a it is a product because you'll you'll see what I'm talking about in just a second. But what I want you to think about, as I talk about this is that just be mindful that you may already have this, but to add an extra layer of protection to this Productive, and that product is shelving units. Some people don't think of that of shelving units as a product, as a is something to think about when you're storing your prized possessions, but it is very important for so many reasons aside 1 of them, the most obvious is making sure that the shelving unit can withhold that weight. Some of you just and of pile stuff on the shelf and you, you know, it starts to bow and break and that's just no The. It defeats the purpose eventually because either things will break, you'll get frustrated, etcetera.

Stephanie Y. Deininger [00:18:25]:
So that's the most obvious, But what people don't think about is that 1 of the reasons we also have shelving is to keep things off the floor, like, the bottom of the floor, especially if you're, in in, like, garages and attics and other places that are not as well insulated or or you there is more probability of there being some kind of water damage, critters can get in there. So we wanted to stay off of the floor enough so that if there is some kind of damage, water damage or any of those, it it at least gives you some time to save the stuff. So the shelving units, if you can, you know, start from a couple inches from the bottom of the floor. 1 of those pro tips, like in warehouses and, restaurants and whatnot, yeah, at least here in the US, 1 of the codes is that you do have to have your stuff stored, a couple inches away from the floor for the reasons I just mentioned. And so you can also see at the bottom, if there's anything nesting down there, you can remove it, less likely for little critters or anything like that to be on in the stuff if they have some room at the bottom, right, to to move around. But, again, also the elements of, like, water damage or any type of damage, oils, and things that might spill that may end up on the floor. You just wanna, like, keep your items away from that area as much as possible. So, yes, put it, you know, as as high as possible from the floor, but also make sure that the shelving unit can withstand that weight.

Stephanie Y. Deininger [00:20:00]:
So that's what I mean about your shelving unit. There's different shelving units you can get, of course, out there in the world. If you already have 1, awesome, wonderful. If you can, you can always just add that extra layer at the bottom or just add some risers, like, at the bottom. Some of the shelving units, you can just rise them up a little bit. If you already have a built in that is kind of permanent ish, you know, fairly permanent, you can always get like a like a riser or something that just will elevate it a little bit more. So, especially if it's smaller things like memorabilia type of boxes, like The not as heavy big bins, you can just, you know, get a, like, a little riser so that it just steps or is just above slightly from the floor if it doesn't already come with that, in your shopping unit. Okay.

Stephanie Y. Deininger [00:20:49]:
The last 2 examples here or of products that I have for you are are just The products, but they're also things I want you to think about in your process or your routine. The first 1 is regular cleaning. So, you know, again, this is a very broad topic. But what I want you to think about is just dust and clean those items regularly to prevent the build up of dirt and grime, which then can cause damage over time. So this is more of get like get a dust cloth, something that is specific for those items and or bins, especially if you have them out. So even if you have in a protective box, like and acrylic type of, box, you still wanna clean it, at least make sure that it's, you know, it doesn't stick to the shelving, over time. The oils and the paint, of the actual shelving unit or or any of those elements will start to melt a little bit, stick to the, to the shelf. So I just want you to and of move it around once in a while, quickly dust it.

Stephanie Y. Deininger [00:21:48]:
It doesn't have to be overly complicated because if The that is part of keeping something well and, maintaining its integrity over it because eventually, all those that dust, those little mites, those things that are around in the air will slowly start to damage it and, of course, we don't want that. So that's just and of how about how about a checklist? Maybe, you know, a reminder on your phone. Hey. Every 6 months, just do a check-in on those items that you have in the corner of your garage, and just kinda do it like a little shake, like shake it, shake it, shake it, Quickly do a little vacuum situation, dust situation, gentle cleaner for whatever it may be. Just and of go over it, so that nothing starts to accumulate that you don't want it to. The next 1 is a climate control. This is a very broad, subject because some of your homes might already have climate control in the air, like in the in the system, like in your The system. But for those of you who don't, like, I I don't.

Stephanie Y. Deininger [00:22:52]:
So every so if I want an area, like, we have, a couple of vintage clothing items that I really do want to keep The were handed down to me, then those are going to be The climate controlled area and which means it's part of our basement that is insulated and does not get direct sunlight, but it gets just enough so that it's not completely dark and cold, but it's not direct and, airflow does come into that space. So that would be considered climate control. Climate control really just means that you're controlling the climate of The ideal client for the I for the thing. You know, you've heard maybe you've heard of this with wines or food or whatever that may be. So, really, it's just what is the optimized or what is the best temperature for that item for it to be, kept long term. So, you know, if possible, just store the valuable items in in those types of climate controlled areas to avoid the extreme temperatures and humidity, which can then cause damage. Wood is a big example. Like, if you have furniture pieces you are trying to save and keep long term, those might need to have more climate control than other things because they absorb the moisture even if it's sealed and protected.

Stephanie Y. Deininger [00:24:07]:
You those items might need to have more care in those types of climate control areas. Same thing with, certain types of other materials, some jewelry, sometimes, it's, you know, the list can go on, especially food, like I and, wine. If though if if you've been passed down wine and and all those types of, like food and beverages and those definitely need to be in some kind of climate controlled, space, so look into that. Musical instruments is another example that need climate control. Wooden furniture, delicate fabrics, those types of things. With musical instruments, you know, there's different layers to The, so ask your favorite music store to help you with it. Not all instruments will be the same, so you just kinda want want to ask those questions, but make sure that you keep this in mind. If you don't have and, an area like this, like I mentioned, I do and I don't.

Stephanie Y. Deininger [00:25:02]:
I don't have a, like, my whole area and, like, whole home is not climate controlled, but there is a place where it's as close to climate control as possible. What I would like to add in my own example is a dehumidifier and they make them where they could be portable and, you know, just kinda have to it's like in a room and then it either, absorbs the humidity or, you know, whatever it may sometimes it's just like a it just controls the the elements in the room or the, climate in the room. So you can certainly get 1 that is portable in that way and that can that might be able to help instead of having it be stored, or having to pay the storage fee somewhere else or, having to risk that it could get damaged. So look into 1 of these. Alright. So that's our list for today. Let me know if you have any questions. If you'd like me to address your specific example, let's say, you have a lot of these types of items and you like to keep them organized and tidy and make sure that they last a long time, what recommendations would I have on that? Let me know and I will, answer it here on the podcast or over on the e newsletter.

Stephanie Y. Deininger [00:26:13]:
And as we start to get ready for a new free workshop, make sure you sign up for our free newsletter. It is in the show notes because we have another 1 coming up. We have them every couple of weeks and or months. The next 1 is in August 2024. If you're listening to this past August, don't you worry. We will have another 1 because we have them often. And all of these subject matters are centered around the topic of you've inherited stuff, the sandwich generation, the the generation that has stuff and they don't know what to do about it. But what they certainly don't want is they don't want to have it be a burden to others or either themselves, and they'd like to create a plan of some sort.

Stephanie Y. Deininger [00:26:57]:
So we're having these conversations about let's be mindful, let's be kind to each other with this process, but also make some plan of action that will get you the most value out of your your stuff, whether it's financial value, maybe it's value in other ways or emotional value. So come join us for a free workshop. Get on the wait list and or the in the the newsletter so you can get alerted about all of these awesome free workshops where I talk about how to get Organized, not to get overwhelmed if you're in this sandwich generation and if this applies to you. Until next week, happy Organized, everybody. Thank you for listening to the Organized and productive podcast with The Organized Flamingo. If you enjoyed today's episode, I would love it if you'd leave a rating and review on your favorite podcast player. It helps with letting people know that we're here. For full show notes and resources, head on over to the Organized flamingo.com/podcast.

Stephanie Y. Deininger [00:27:54]:
Happy organizing.

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